Best Cover Letter Heading (5+ Examples)

cover letter heading

Cover letter headings are one of the first pieces of information your interviewer, hiring manager, or HR representative is going to see. That’s why they are so important. But what should go in them? And how should they be formatted?

In this guide I’m going to show you:

Ready? Let’s get started.

Why is Your Cover Letter Heading Important?

Your cover letter heading is important because it shares your contact information. It is the letter heading that is associated with your cover letter, resume, and other business assets like recommendation letters and reference lists.

It’s important to have this as part of your materials because it provides the reader all the points that they need to contact you.

Traditionally, these are the data points that go inside of a cover letter heading:

The format of this heading is important because it is the first part of the resume that shows your presentation skills. If your cover letter heading is messy or lacks organization, your interviewer is going to think you lack organization as well.

What Can Be Excluded from the Heading?

One expert tip is to remove your mailing address from the cover letter heading. It really isn’t that important. And it takes up a considerable amount of space.

Space is an important part of your resume and cover letter. If for example, your cover letter heading takes up 200 characters of your message, then you don’t have as much space to work with.

And you could risk having your cover letter be the ideal one-page in length.

It is pretty rare that interviewers will ask you for your mailing address unless they are doing so to provide you with an employment offer. But when that happens, they’ll most likely ask you by email, what your preferred mailing address is.

So while it may seem risky, you can remove this from your heading and save yourself a number of words.

What Shouldn’t Go in the Heading

You want to keep your cover letter heading clean, organized, impactful and to the point.

That means things like your LinkedIn and website shouldn’t be both included. Choose one that best suits you. Does your website have a portfolio on it? If so, then include your Website.

Is your LinkedIn more built out than others? Meaning it contains prior work experience and achievements? If so, then link to your LinkedIn profile.

Never include things like a tag line, quote, or other unrelated commentaries as part of the cover letter heading.

Never include reasons for why you want the job as part of the cover letter heading, as well. It might seem like a fancy trick to get the readers attention, but it implies that you don’t know how to formally write a business letter.

The Best Trick to Make Your Cover Letter Heading Short

Short and terse cover letter headings will have the most impact for you. Because it removes any vertical space for both your cover letter and resume that could force you to exclude certain prior work experiences, skills or other achievements.

In order to make your cover letter heading short, place all of the information on one line expanding the entire width of the page.

This is the best expert tip I can provide on making a great cover letter heading.

Use bullets or dashes to break in between important pieces of information.

For example:

yan Smith • 630-777-5544 • •

ee how beautiful that looks?

It is one line. It is easy to read. And it is easy to copy and paste information into another window if you need to.

The traditional cover letter heading looks like this:

Ryan Smith
123 Road Street
Chicago, IL 60110

See how much room that takes?

While the single-line approach is best for your resume, you may need to work with it in order to make it fit your cover letter template.

But you would be surprised how easily this will fit in.

If you feel like the single-line style doesn’t make sense for your cover letter, then break up the information into two lines.

t should look something like this:

Ryan Smith • 630-777-5544 •

That is still short, impactful, compact, and easy to read.

Examples of Cover Letter Headings

If you still don’t like the best cover letter heading above, here are some examples you can use for your cover letter.

Traditional example with no address:

Ryan Smith

Traditional example with LinkedIn profile:

Ryan Smith

Does Your Cover Letter and Resume Header Have to be the Same?

Yes it does. The reason for this is that you want your heading to contain the same contact information and the same template. You want your assets to feel like a unified sum.

If you make your resume and cover letter two different layouts, different fonts, different formats, then the reader is going to feel disoriented.

Keep your formatting universal.

Do I Need to Put the Date In the Cover Letter Heading?

Yes, you should put the date in the cover letter heading. But it doesn’t need to be considered as part of the heading itself.

After your heading, you should have two line breaks, then include the current date, then have two more line breaks where you begin your salutation.

It should look like this:

Ryan Smith

May 1st, 2019

Dear HR Team —

Key Takeaways

Here are some of the things I hoped you learned while reading this guide:

Additional Cover Letter Resources

author: patrick algrim
About the author

Patrick Algrim is an experienced executive who has spent a number of years in Silicon Valley hiring and coaching some of the world’s most valuable technology teams. Patrick has been a source for Human Resources and career related insights for Forbes, Glassdoor, Entrepreneur,, SparkHire, and many more.


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