Medical Records Clerk Job Description

Medical Records Clerks manage patient health files in a healthcare facility or hospital. They file records, assist in audits, and collect necessary patient information. They are considered medical staff.

Job Description Sample

Our medical facility is looking to hire an organized and detail-oriented Medical Records Clerk to join our team. The successful candidate for this position will be responsible for collecting patient information, issuing medical files, processing patient admission and discharge papers, and filing all medical records in the facility.


A Medical Records Clerk earns an average salary of $31,000 per year. Depending on experience, this salary ranges from $21,000 to $41,000 per year.


  • Attention to detail.
  • Outstanding interpersonal skills.
  • Excellent written and verbal communication.
  • Excellent organizational skills.

Duties and Responsibilities

  • Gather all required patient information.
  • Issue medical files to agencies and relevant persons in accordance with laws and regulations.
  • Aid with departmental investigations and audits.
  • Distribute medical charts appropriately.
  • Maintain up-to-date and accurate records.
  • Ensure all patient charts and records are completed accurately and in a timely fashion.
  • Ensure the strict confidentiality of patient medical records.
  • Supply the nursing department with all appropriate forms and documents.
  • Various clerical duties as necessary such as answering phones and responding to emails.


  • High school diploma or equivalent.
  • Minimum of 4 years’ experience in this or a similar role.
  • Advanced understanding of medical administration and terminology.
  • Experience with information management programs.
medical records clerk job description

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Medical Records Clerk Job Description Template

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Job Description Format

Follow the format below when writing a job description.

Job Title:
[Job Title]

[Job Summary/Job Brief]

Responsibilities and Duties:
  • [List 4-5 essential functions of the job role]
  • [List 5+ qualifications including education level, experience level, key skills, and expectations of the job function]
(Optional) Work Environment:
  • [LIst 2-5 characteristics, traits, and other requirements of the role]
  • [If physical requirements are necessary, include reasonable accommodation details]
This role and job position will report directly to [Job Title] who leads [Department Name].

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author: patrick algrim
About the author

Patrick Algrim is an experienced executive who has spent a number of years in Silicon Valley hiring and coaching some of the world’s most valuable technology teams. Patrick has been a source for Human Resources and career related insights for Forbes, Glassdoor, Entrepreneur,, SparkHire, and many more.


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