Executive Secretary Job Description
An Executive Secretary is responsible for providing administrative support to executives and management. An Executive Secretary is part of the administrative staff. Also considered the operations team.
Job Description Sample
We are seeking an Executive Secretary to oversee all administrative activities including scheduling, travel arrangements, research and coordinating office activities. The candidate for this position will have administrative experience, strong communication skills and will be highly organized. They will provide support to the executive(s) as required.
An Executive Secretary earns between $42,000 and $68,000 per year. The median salary is $55,000 annually.
- Research skills.
Duties & Responsibilities
- Coordinate and manage all scheduling - including meetings, travel, conferences and personal appointments.
- Develop and maintain an organized system for managing documents.
- Research and analysis duties as needed.
- Administrative duties including answering phones, filing paperwork, greeting clients and ensuring all office supplies and equipment are maintained.
- Certificate in Business Administration (preferred) or similar experience.
- Previous experience in office management or administrative role.
- Excellent computer skills – word processing office communication software.
- Experience with databases and tracking software.
- Advanced verbal and written communication skills.
- Strong time management skills and ability to operate under pressure and meet deadlines.
- Strong research skills and ability to provide streamlined information from findings.
Using a Job Description Template
Follow these instructions to use a job description template
- Step 1: Replace the job duties and requirements based on information gathered from the team.
- Step 2: When the job description is finished, add an EEO (Equal Employment Opportunity) statement to the bottom of the job description.
- Step 3: Double check the job description fits the needs of the team, company, and is approved by the Human Resources department. Then post on a job board.
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