50 Examples of Ending an Email (Closings and Sign-offs) [2020]

how to end an email

Wondering how to end an email? Well, there are good ways and bad ways. But what are the ways to close your message with impact, with professionalism, and with personality? Those are great questions for professionals to be asking themselves. And sometimes you need a few ideas. Our list of professional email endings can provide you new ideas to end your emails.

Don’t feel discouraged by the fact that you don’t know how to end your email professionally or “properly”. Even those who have been in business for a number of years should reevaluate their email endings and understand how it impacts the reader and the message being sent.

But before we jump into the email closings and ways to end your email, we should discuss effective emails and why your closing statement can make such an impact on the reader.

Short Emails Work

Closing statements or email endings should always be short. This is because studies have shown emails that the ideal email length is about 150 to 200 words. That's the length of email that receives the highest response rate. That’s pretty short, right?

The ideal email length is determined on whether or not you receive a response from the recipient. That, most likely, is your goal with your email— to receive a response.

150 to 200 words is not very much. It’s a few sentences. And this begs to question as to whether or not you should use a closing statement or end to your email. You may certainly use nothing at all. So why use something?

Why Email Endings Are Important

Email endings are the area where you show personality or intent. Which can direct the reader to comprehend your request. For example, if your email ending says, “I look forward to your response in the next 24 hours” — then the reader knows they should get moving on their response.

If it says, “Thanks again!” and nothing else. Then maybe your email is responding to a request and that closes the conversation.

This is almost like having email body language. Which isn’t a real thing. But it does provide some invisible communication between yourself and the reader.

Should email ending phrases be in every email you send? Bottom line: yes.

Email Endings and Signatures

Email endings are important ways to transition to your email signature. Which are all ways to represent yourself to the other party. Picture this, you’re conducting business and sending an email to someone you don’t know.

They receive your email, read it, then read your email ending and signature. During your email signature, they see your contact information, website, phone number, and job title.

That is how your email will be digested, in that order. When the reader does this, they have a much better grasp of who you are and what your email is intended to communicate.

By having that understanding, your reader can properly respond to your request or inquiry. If the ending of your email is too long, too short, or sounds abrasive then the reader might misinterpret your message causing an improper response.

In this way, think of the ending of your email, your closing remark, closing phrase, and your email signature as a block of information that the reader uses to comprehend your message.

Formality And Your Ending

As with any level of human communication, you can communicate how formal or informal (business email, professional email or personal email) you’d like this message to be. Formal would mean that your personal connection with the recipient is low. That your line of communication is entirely business-focused. This would be similar to an email that two attorneys might send to one another.

To better understand formal vs. informal. Let’s see what the Webster’s Dictionary says in terms of defining the word “formal”: of or denoting a style of writing or public speaking characterized by more elaborate grammatical structures and more conservative and technical vocabulary.

OK, that’s helpful to understand that formal emails are technical, elaborate, and conservative in nature.

How about the word “informal”: characteristic of or appropriate to ordinary, casual, or familiar use.

Got it. So informal would be when your email sounds casual in nature.

It’s All About Clarity

If you haven’t figured this out by now, we’re discussing clarity of your email. From understanding formal emails versus informal emails. And how that impacts your email ending. To understanding how your email ending compliments your email signature with your personal information.

This is providing clarity, intent, and structure to your reader so they respond effectively. The last thing you should consider before you decide on your email ending is to think about your email clarity.

To make your message clear, use these tips:

Best Formal Email Endings

Here are the best email professional email closing examples you can use:

Best Informal Email Endings

Here are the best email endings for informal emails.

All Email Endings (List)

Below are email endings that you can use at your discretion, based on your email needs.

Have Gratitude

Before you close your email, always remember to have some gratitude with your closing. If you'd like to show a greater amount of gratitude, you can use the first name or full name of your colleague or professional correspondent or email recipient in the email closing. It would look like the following:

Thank you so much Mark

You can use this in both a formal correspondence email, work email, personal email, email to a close friend, or other. It simply provides a greater level of gratitude for the reader.

author: patrick algrim
About the author

Patrick Algrim is an experienced executive who has spent a number of years in Silicon Valley hiring and coaching some of the world’s most valuable technology teams. Patrick has been a source for Human Resources and career related insights for Forbes, Glassdoor, Entrepreneur, Recruiter.com, SparkHire, and many more.


Help us by spreading the word