How to End an Email: 50 Example Closings & Sign-offs

a picture of business person and how to end an email

Wondering how to end an email? Well, there are good ways and bad ways. But what are the ways to close your message with impact, with professionalism, and with personality? Those are great questions for professionals to be asking themselves. And sometimes you need a few ideas. Our list of professional email endings can provide you new ideas to end your emails.

Don’t feel discouraged by the fact that you don’t know how to end your email professionally or “properly.” Even those who have been in business for several years should reevaluate their email endings. And understand how it impacts the reader and the message being sent.

how to end an email

But before we jump into the email closings and ways to end your email. We should discuss effective emails and why your closing statement can make such an impact on the reader.

Short Emails Work

Closing statements or email endings should always be short. This is because studies have shown emails that the ideal email length is about 150 to 200 words. That's the length of email that receives the highest response rate. That’s pretty short, right?

The ideal email length is determined by whether you receive a response from the recipient. That, most likely, is your goal with your email— to receive a response.

150 to 200 words is not very much. It’s a few sentences. And this begs whether you should use a closing statement or end to your email. You may certainly use nothing at all. So why use something?

how to end an email

Why Email Endings Are Important

Email endings are the area where you show personality or intent. And which can direct the reader to comprehend your request. For example, if your email ending says, “I look forward to your response in the next 24 hours." Then the reader knows they should get moving on their response.

If it says, “Thanks again!” and nothing else. Then maybe your email is responding to a request, and that closes the conversation.

This is almost like having email body language, which isn’t a real thing. But it does provide some invisible communication between yourself and the reader.

Should email ending phrases be in every email you send? Bottom line: yes.

how to end an email

Email Endings, Email Sign-Offs and Signatures: How to End an Email

Email endings are important ways to transition to your email signature, which are ways to represent yourself to the other party. Picture this; you’re conducting business and sending an email to someone you don’t know.

They receive your email, read it, then read your email ending and signature. During your email signature, they see your contact information, website, phone number, and job title.

That is how your email will be digested, in that order. When the reader does this, they better grasp who you are and what your email intends to communicate.

how to end an email

By having that understanding, your reader can properly respond to your request or inquiry. If the ending of your email is too long, too short, or sounds abrasive. Then the reader might misinterpret your message, causing an improper response.

Think of the ending of your email (your closing remark or closing phrase) and the email signature as information. Information that the reader can use to comprehend the message.

Pro tip: It's best to keep the "Sent from my iPhone" signature that Apple provides. If any spelling errors are present, this can be a helpful reminder for the reader.

how to end an email

Formality And Your Ending

As with any level of human communication (business email, professional email, or personal email), you can communicate in a formal or informal way. Formal would mean that your personal connection with the recipient is low. That your line of communication is entirely business-focused. This would be similar to an email that two attorneys might send to one another.

To better understand formal vs. informal. Let’s see what Webster’s Dictionary says in terms of defining the word “formal.” They say: of or denoting a style of writing or public speaking characterized by more elaborate grammatical structures and more conservative and technical vocabulary.

OK, that’s helpful to understand that formal emails are technical, elaborate, and conservative in nature.

How about the word “informal”: characteristic of or appropriate to ordinary, casual, or familiar use.

how to end an email

Got it. So informal would be when your email sounds casual in nature.

It’s All About Clarity

If you haven’t figured this out by now, we’re discussing the clarity of your email. From understanding formal emails versus informal emails. And how that impacts your email ending. To understand how your email ending compliments your email signature with your personal information.

This provides clarity, intent, and structure to your reader, so they respond effectively. The last thing you should consider before you decide on your email ending is to think about your email clarity.

how to end an email

To make your message clear, use these tips:

  • Think about what you want to say the reader before you write.
  • Think about who you are speaking with.
  • Try to define unfamiliar words to the reader.
  • Write one-sentence paragraphs only.
  • Make your sentences short.
  • Don’t use long words.

Pro tip: Put a "call to action" at the bottom of professional email closings. Something like, "Look forward to speaking with you tomorrow. Best wishes." This can increase the chance of replies from professional emails sent.

The Best Formal Email Endings

Here are the best email professional email closing examples you can use:

  • Sincerely
  • Best regards
  • Kind regards
  • Regards
  • Appreciated
  • Best
  • Thank you
  • With kind regards
  • Warm wishes
  • With sincerity
  • Warm regards
  • Thank you in advance
  • Talk soon

how to end an email

The Best Informal Email Endings

Here are the best email endings for informal emails.

  • Your friend
  • Cheers
  • Thanks again
  • Thank you team
  • Thanks all
  • Thank you team
  • Thank you all
  • Once again, appreciated
  • Looking forward to it
  • Hope this helps
  • Thanks for your consideration
  • Appreciate your consideration
  • See you tomorrow
  • Have a good day
  • Have a nice day
  • I appreciate your help
  • Appreciate your input
  • I appreciate your feedback

All Email Endings (List)

Below are email endings that you can use at your discretion, based on your email needs.

  • Thank you
  • Thanks so much
  • Thanks
  • Sincerely
  • Best regards
  • Kind regards
  • Regards
  • Appreciated
  • Much appreciated
  • Very much appreciated
  • With respect
  • Warm wishes
  • Respectfully
  • Very respectfully yours
  • Best
  • Your friend
  • Cheers
  • Thanks again
  • Yours truly
  • Appreciate it
  • Looking forward to your response
  • Thanks in advance for your response
  • Fast response appreciated
  • Thanks team
  • Thanks all
  • Thank you team
  • Thank you all
  • Once again, appreciated
  • Looking forward to it
  • Hope this helps
  • Thanks for your consideration
  • Appreciate your consideration
  • See you tomorrow
  • Have a good day
  • Have a nice day
  • I appreciate your help
  • Appreciate your input
  • I appreciate your feedback
  • Looking forward to hearing from you
  • Have a good day
  • Let’s have a good day
  • Thanks so much all
  • Thanks so much team
  • Let’s keep rocking
  • Keep up the good work
  • With kind regards
  • With warm wishes
  • With sincerity

Have Gratitude

Before you close your email, always remember to have some gratitude for your closing. And if you'd like to show a greater amount of gratitude. Then you can use the first name or full name of your colleague or professional correspondent. Or the email recipient's name in the email closing. It would look like the following:

Thank you so much, Mark.

You can use this in both a formal correspondence email, work email, personal email, email to a close friend, or other. It simply provides a greater level of gratitude for the reader.

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author: patrick algrim
About the author

Patrick Algrim is a Certified Professional Resume Writer (CPRW), NCDA Certified Career Counselor (CCC), and general career expert. Patrick has completed the NACE Coaching Certification Program (CCP). And has been published as a career expert on Forbes, Glassdoor, American Express, Reader's Digest, LiveCareer, Zety, Yahoo, Recruiter.com, SparkHire, SHRM.org, Process.st, FairyGodBoss, HRCI.org, St. Edwards University, NC State University, IBTimes.com, Thrive Global, TMCnet.com, Work It Daily, Workology, Career Guide, MyPerfectResume, College Career Life, The HR Digest, WorkWise, Career Cast, Elite Staffing, Women in HR, All About Careers, Upstart HR, The Street, Monster, The Ladders, Introvert Whisperer, and many more. Find him on LinkedIn.

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