Free Job Description Template (PDF, Word, Excel)

job description template

A job description provides prospect employees the opportunity to comprehend the businesses expectations with regard to duties, responsibilities, required qualifications, and sometimes expected outcomes or performance expectations.

Employers may be looking for job description templates to use as a guide to understand what sections should be within their job description. Those sections would include:

Jump to these free job description templates:

Before we begin, let’s learn what makes a great job description.

What Should Be In a Job Description

Within a job description should be these basic components:

Why Are Job Descriptions Important

Job descriptions play a pivotal part in advertising available career opportunities for job seekers. When written correctly, they can ensure that those who are hired are able and willing to perform job duties that the business requires.

What Makes an Effective Job Description

Effective job descriptions contain expectation management on behalf of the business. This would be your desired performance intervals over the next 30 days, 60 days, 90 days, and beyond when a professional is hired in this position.

How To Write Effective Job Descriptions

Including Salary as Part of the Job Description

Including salary ranges and expectations in the job description can be beneficial when listing the job description online in an online job posting. It can ensure all applicants are comfortable with the desired compensation levels. Additionally, it can attract high-caliber talent and provide urgency to the available role through transparency.

How to Include Key Performance Indicators (KPIs) in a Job Description

Including KPI’s in a job description is an effective way to communicate the performance needs of the business. Measurable KPIs might include sales metrics like revenue created or leads generated. To other performance indicators like projects completed or expected customer happiness rates. Be sure to meet with your executive leaders to determine proper KPI’s for the role.

Finding Job Description Templates by Job Title

If your team, hiring manager, and human resources department isn't entirely certain what should go within the job titles job description, you can find job description templates available by each job type in our job description database.

If Posting Your Job Description Online (Online Job Ad)

Job descriptions act as an internal tool to ensure requirements, duties, responsibilities, and expected outcomes are covered. Job descriptions often turn into online job listings or job ads.

When this becomes the case, you may want to include the following sections as part of your job description:

How to Apply

Write 2 to 3 short sentences describing job application expectations. This may include your expectations of a cover letter, portfolio, professional references, and other assets. Include an email address or link to your company career portal.

Equal Employment Opportunity Policy

[Insert Company Name] (“the Company”) has established and adopted an Equal Employment Opportunity Employment policy (“EEO”), which is part of the Company’s Human Resources Policy. The purpose of this EEO policy is to ensure that all employment decisions are made on a non-discriminatory basis, and without regard to sex, race, color, age, national origin, religion, disability, genetic information, marital status, sexual orientation, gender identity/reassignment, citizenship, pregnancy or maternity, veteran status, or any other status protected by applicable national, federal, state or local law.

Expected Salary Ranges

When listing job descriptions online as an online job posting, including salary can be beneficial. It can save time for teams who often have to ask about salary expectations further in the discussion and find out the candidate and employer aren't on the same page.

Two options for discussing salary in your job description that goes online:

General Job Description Template

[Formal Position Job Title]

Job Brief: Write 4 to 5 sentences describing your ideal candidate and their characteristics, qualifications, previous job experiences, soft skills and hard skills.

Responsibilities & Duties:

  • List expected duties and responsibilities that have been researched by speaking with the report to and team.
  • List responsibilities and duties in order of importance.
  • Use short sentences and be clear.
  • Use present tense.
  • Start sentences with strong action verbs.

Qualifications:

  • Education level.
  • Prior work experience.
  • Specific soft skills.
  • Specific hard skills.
  • Certifications.
  • Licenses.
  • Physical abilities.

Modern Job Description Template

[Formal Position Job Title]

Job Brief: Write 4 to 5 sentences describing your ideal candidate and their characteristics, qualifications, previous job experiences, soft skills and hard skills.

Responsibilities & Duties:

  • List expected duties and responsibilities that have been researched by speaking with the report to and team.
  • List responsibilities and duties in order of importance.
  • Use short sentences and be clear.
  • Use present tense.
  • Start sentences with strong action verbs.

Qualifications:

  • Education level.
  • Prior work experience.
  • Specific soft skills.
  • Specific hard skills.
  • Certifications.
  • Licenses.
  • Physical abilities.

Download This Template

Job Description Template With Essential Functions

Including essential functions as part of your job description entails describing the job duties with performance expectations. Performance expectations frame essential functions.

[Formal Position Job Title]

Job Brief: Write 4 to 5 sentences describing your ideal candidate and their characteristics, qualifications, previous job experiences, soft skills and hard skills.

Responsibilities & Duties:

  • List expected duties and responsibilities that have been researched by speaking with the report to and team.
  • List responsibilities and duties in order of importance.
  • List desired performance key metrics or key performance indicators.
  • Use short sentences and be clear.
  • Use present tense.
  • Start sentences with strong action verbs.

Qualifications:

  • Education level.
  • Prior work experience.
  • Specific soft skills.
  • Specific hard skills.
  • Certifications.
  • Licenses.
  • Physical abilities.

Download This Template

Job Description Template With Competencies

Including essential functions as part of your job description entails describing the job duties with performance expectations. Performance expectations frame essential functions.

[Formal Position Job Title]

Job Brief: Write 4 to 5 sentences describing your ideal candidate and their characteristics, qualifications, previous job experiences, soft skills and hard skills.

Responsibilities & Duties:

  • List expected duties and responsibilities that have been researched by speaking with the report to and team.
  • List responsibilities and duties in order of importance.
  • Use short sentences and be clear.
  • Use present tense.
  • Start sentences with strong action verbs.

Skills:

  • List desired hard skills.
  • List desired soft skills.
  • List personal characteristics.
  • Write sentences with gender-neutral statements.

Qualifications:

  • Education level.
  • Prior work experience.
  • Certifications.
  • Licenses.
  • Physical abilities.

Download This Template

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author: patrick algrim
About the author

Patrick Algrim is an experienced executive who has spent a number of years in Silicon Valley hiring and coaching some of the world’s most valuable technology teams. Patrick has been a source for Human Resources and career related insights for Forbes, Glassdoor, Entrepreneur, Recruiter.com, SparkHire, and many more.

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