Admin Job Description

Admins are responsible for all administrative tasks within an office setting. Admins ensure that all functions of the office operate smoothly to achieve high productivity levels within the company.

Admin Job Description Sample

We are looking for an organized Admin to provide administrative support to our company and office personnel. The successful candidate for this position will be responsible for scheduling meetings, coordinating calendars, and handling an array of clerical and administrative duties.

Admin Salary

An Admin earns anywhere from $31,000 to $77,000 per year. The median salary for this position is $46,000 annually.

Admin Required Soft Skills

  • Highly organized.
  • Excellent written and verbal communication skills.
  • Able to maintain confidentiality.
  • Multitasking.
  • Time management.
  • Problem solving.
  • Proficiency with computer software including MS Office and general bookkeeping software.

Admin Duties & Responsibilities

  • Welcome visitors and direct them to relevant office personnel.
  • Clerical duties including answering phones and emails, preparing documents, presentations, and office correspondence.
  • Organize appointments, meetings, and conference room schedule.
  • General bookkeeping tasks including budget tracking and invoicing.
  • Maintain organized office files including vendor and company operations documents.
  • Maintain inventory of office supplies and order new inventory as needed.
  • Oversee maintenance of equipment and other office facilities.

Admin Requirements

  • High school diploma.
  • Bachelor’s degree in business administration is preferred.
  • Minimum of 2 years’ experience in an administrative or office setting.
Admin Job Description

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Admin Job Description Template

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Using a Job Description Template

Follow these instructions to use a job description template:

Job Description Format

Follow the format below when writing a job description.

Job Title:
[Job Title]

[Job Summary/Job Brief]

Responsibilities and Duties:
  • [List 4-5 essential functions of the job role]
  • [List 5+ qualifications including education level, experience level, key skills, and expectations of the job function]
(Optional) Work Environment:
  • [LIst 2-5 characteristics, traits, and other requirements of the role]
  • [If physical requirements are necessary, include reasonable accommodation details]
This role and job position will report directly to [Job Title] who leads [Department Name].

For more information on writing a job description, visit this resource.

Top Job Boards

Consider posting a job description or job advertisement (referred to as a "job ad") on one of the following national job boards:

Related Hiring Resources

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author: patrick algrim
About the author

Patrick Algrim is an experienced executive who has spent a number of years in Silicon Valley hiring and coaching some of the world’s most valuable technology teams. Patrick has been a source for Human Resources and career related insights for Forbes, Glassdoor, Entrepreneur,, SparkHire, and many more.


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