Project Administrator Job Description

Project Administrators handle clerical tasks for large projects including scheduling meetings, preparing progress reports, and managing schedules. They assist in the smooth and timely progress of company projects.

Project Administrator Job Description Sample

We are looking for an experienced and organized Project Administrator to work with us on company projects. A successful candidate for this position will schedule meetings, manage inventory, track expenses, and perform other clerical duties as required.

Project Administrator Salary

A Project Administrator earns between $46,000 and $86,000 per year. The median salary for this position is $60,000 per year.

Project Administrator Required Soft Skills

  • Excellent organizational skills.
  • Outstanding attention to detail.
  • Proficient with MS office.
  • Excellent communication skills.
  • Interpersonal skills.
  • Team player.

Project Administrator Duties & Responsibilities

  • Schedule meetings and attend meetings to take minutes and notes as needed.
  • Monitor office inventory levels and order new supplies as required.
  • Track expenses and ensure project is progressing within the set budget.
  • Prepare documents as requested by other team members.
  • Conduct research for project team members as required.
  • Create progress reports on the progression of the project for management.
  • Handle other clerical and administrative duties as required.

Project Administrator Requirements

  • Associate’s or bachelor’s degree in business administration, business management, or a similar and relevant field.
  • Minimum of 2 years’ experience as a project administrator or similar role.
Project Administrator Job Description

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Project Administrator Job Description Template

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Using a Job Description Template

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Job Description Format

Follow the format below when writing a job description.

Job Title:
[Job Title]

[Job Summary/Job Brief]

Responsibilities and Duties:
  • [List 4-5 essential functions of the job role]
  • [List 5+ qualifications including education level, experience level, key skills, and expectations of the job function]
(Optional) Work Environment:
  • [LIst 2-5 characteristics, traits, and other requirements of the role]
  • [If physical requirements are necessary, include reasonable accommodation details]
This role and job position will report directly to [Job Title] who leads [Department Name].

For more information on writing a job description, visit this resource.

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author: patrick algrim
About the author

Patrick Algrim is an experienced executive who has spent a number of years in Silicon Valley hiring and coaching some of the world’s most valuable technology teams. Patrick has been a source for Human Resources and career related insights for Forbes, Glassdoor, Entrepreneur,, SparkHire, and many more.


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