5+ Alternatives to Using “Sincerely” as a Closing Phrase

sincerely alteratives

Ending a business letter, email, professional reference letter, or other note using the term sincerely can come across in a variety of ways to the reader.

It may sound more reserved, professional, and cordial with your writing style when you end your note with this phrase. The phrase embodies a genuine and heartfelt ending. But it lacks uniqueness and customization to your letter than can drive impact to the reader. When you’re seeking alternatives to this phrase, there are options.

What Does Sincerely Mean

“Sincerely” as a closing phrase to a business letter, email, or other professional note can mean to express yourself in a genuine or heartfelt way. It shows your pledge or devotion to the message contained within the letter. And signifies and transaction of trust between the writer and reader.

Sincerely Yours vs. Sincerely

The difference between these two phrases is one level of emotional trust and transaction deeper than the other. The “Sincerely Yours” closing phrase is signifying a type of trustworthiness between the reader and writer that is deeper than “Sincerely”.

While both of these phrases indicate a type of ingenuity and cordialness that other phrases don’t embody, the “Sincerely yours” closing phrase adds a level of emotion that can show an extension of the writer's vulnerability to the reader.

Where is “Sincerely” Used

Most commonly, this closing phrase is used to end business letters. This might be a closing phrase for a formal cover letter during a job application. Or a formal letter that is between two attorneys discussing a legal matter. The most common situation for this phrase to be used is in a professional email, as a way to close the email message before writing a signature.

“Sincerely” as a closing phrase is mostly used in professional settings and is rarely seen used in personal, informal messages between two people.

Why Search for Alternatives

Searching for alternative closing phrases and sign-offs is important because it can create customization to the message that can lead to better responses or more immediate responses.

Phrases like “Sincerely” are used so frequently that they can be overlooked by the reader and quickly ignored. For situations like closing your cover letter, it can make your letter look like a template, causing the reader to feel a lack of ingenuity and uniqueness that would cause them to produce action against the message.

Alternatives to “Sincerely”

To find a perfect alternative to these closing phrases, we need to think about closing phrases that have the same signification as “Sincerely” or “Sincerely Yours” has.

s a reminder, that signification is:

When searing through closing phrases and statements that fit, here would be the top alternatives to the phrase “Sincerely”:

These phrases encompass a professional, yet emotional extension of your writing to the reader.

Here is an example of how you would use one of these alternatives to close your message:

With the utmost of respect,
Sam Smith

Phrases that should not be used as alternatives would be:

These phrases are commonly used in replace of “Sincerely” or “Sincerely Yours” but lack the appropriate amount of professionalism.

More Alternatives to Common Phrases

author: patrick algrim
About the author

Patrick Algrim is an experienced executive who has spent a number of years in Silicon Valley hiring and coaching some of the world’s most valuable technology teams. Patrick has been a source for Human Resources and career related insights for Forbes, Glassdoor, Entrepreneur, Recruiter.com, SparkHire, and many more.


Help us by spreading the word