The Perfect Thank You Email for 2020 (Template Included)
Writing a thank you email after an interview is going to increase your chances of securing a job, plain and simple. It causes the interviewer to recall your interview session after them having multiple interviews and forces them to recall you as a candidate.
An interview thank-you email or thank-you note can certainly help in the interviewer's decision-making process. It shows you know how to conduct yourself professionally, can force the hiring manager to remember action items they needed to take with your candidacy and ensure you've been informed of next steps in the hiring process.
What Should Your Thank-You Note Say
The best thank-you email or thank-you note reminds the interviewer of the positive parts of your interview session. This could be a shared connection you had. Or a part of the conversation that you felt the hiring manager was particularly passionate about.
As you customize your message to the hiring manager, here are the reactions you should be aiming for:
- For the hiring manager to feel you’re a great fit for the role.
- For the hiring manager to feel you’d be a great addition to the team that you would be part of.
- For the hiring manager to be reminded of your experience.
- For the hiring manager to be reminded of your skills.
- For the hiring manager to feel you firmly understand the company culture.
If you covered some of these in your interview questions and answers, then it’s not necessary to recap them in your email. Your goal is to remind your interviewer of these aspects of your interview, not to correct them.
When To Send Your Thank-You Email or Letter
You should always send your thank you email after your interview within 24 hours of your interview date and time. If you interviewed on a Friday, you should still send your email on a Saturday.
If you interviewed during the week, be sure to send your email anywhere between 11 am and 1 pm. This is when your interviewer has the highest chance of seeing your email.
What Your Thank You Email Subject Line Should Say
The subject line should be customized, as well. You want to refer to a special moment you shared in the interview. For example, if you both shared the passion for comic books, your email subject line should be, “A thank you from the comic book guy/gal”
This is a great way to remind the interviewer of the time you shared together. Try to use something that stood out to you as a method of causing memory recall to your interviewer.
If you don’t have anything, here are some simple subject lines that will get their attention:
- Really appreciate our talk yesterday
- Can’t wait to join the company
- Thanks so much for your time yesterday
- Yesterday was awesome
If you aren’t convinced of these email subject lines, you can try to recall the interviewer's memory of the job interview by using the job title you’re applying for. Like the following:
- Can’t wait to start as [job title]
What Types of Interviews Should You Send a Thank-You Note For
There are a few types of interviews, informational interviews, behavioral interviews, pre-screen interviews, on-site interviews, and more.
You should send a thank you email for each of these types of interviews. Our email templates are applicable to these types of interviews:
- Phone interviews
- Informational interviews
- On-site interviews
- Group interviews
- Recruiter interviews
Including Questions in Your Email
Including questions as part of your email can promote a response from your interviewer and show your passion for the position to the employer.
Be sure that you express your gratitude for being considered for the opportunity, then have one to two questions either about the company or the position that the recruiter or hiring manager can respond to. Be sure these questions show your excitement for the position.
For example, “How soon is the team expected to achieve their Q2 marketing goals?”
Another example question might be, “When do you expect to be making a hiring decision for this role?” or “Are you hiring for any other roles that I might be applicable for? I’d love to be part of this company!”
These types of follow-up questions are very helpful for showing your professional experience and general enthusiasm for the company.
Email or Handwritten Note?
Sending a handwritten note or thank-you card might sound like a great idea. But it takes time for that to be received by your interviewer. While this is a nice method, it’s not ideal.
Snail mail is just too slow.
Instead of sending a thank-you card, you could send your interviewer a small gift. Something creative and applicable to the job, like a nice pen or notepad.
Combine this with your more immediate email and you can leave a lasting impression on the interviewer.
Thank You Email Length
Your email should be an email, not a letter. You should never write more than 350 words. If you’re considering writing a letter and attaching that to your email, don’t.
If you had something you wanted to express to the interviewer, you should have done it in the phone interview or on-site interview. Your thank-you email is intended to revitalize the conversation you shared with the hiring manager. Nothing more.
Job seekers make the mistake of thinking their thank you email should promote reasons for why they should be hired. This is incorrect.
Email Tips and Strategies
Do’s and don’ts when writing your email:
- Personalize your message to your job interview session and to who the interviewer is. Don’t write a generic message.
- Indicate that you want to move forward in the hiring process and that this is the opportunity you’ve been waiting for.
- Indicate that you enjoyed the conversation and will do what it takes to get a job offer. If you want to go the distance, tell the hiring manager you loved the job interview so much that you want to stop your job search altogether. That this is the company for you.
- Don’t forget to proofread your message. You have 24 hours after your interview to write your email, write a quality message.
- Always send your thank you email from the email you’ve been having communication with the HR managers or recruiters on. Don’t send your email from a new email address they might not recognize.
- Show your general excitement for the job and your willingness to do what the job requires.
- Never use the opening phrases “Dear Sir” or “Dear Madam” and never close your email with a generic phrase like, “Thank you for your consideration”. Customize all of your greetings and salutations.
- Show appreciation to the interviewer for taking the time to educate you on what the job is and what the job requires.
- Be sure your email signature is professional. It should include your name, phone number, and link to LinkedIn (your professional social media presence) or professional website.
Thank You Email Template for 2020
Subject line: From one comic book lover to another
Related Hiring ResourcesBest Job Offer Thank You Email or Letter (With Examples)
3 Best Thank You Emails After an Interview (+ Free Templates, Writing Guide) 
Example Thank You Email After Phone Interview (+ Free Template) 
Second Interview Thank You Email Example (+ Free Template) 
Example Thank You Email to a Recruiter After an Interview (+ Free Template) 
Best Thank You Email After an Informational Interview (+ Free Template) 
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