Company Cell Phone Policy Template - Free Download [2020]

A company cell phone policy is an agreement between employer and employee regarding the use of cell phones and smart devices while at work. These policies ensure that employees who are using smartphones and devices are doing so for work purposes and not personal reasons, causing distraction and lack of employee engagement during work hours.

Your company cell phone policy can be included as part of your employment offer, employee handbook, and can be covered during your new employee training. You may have a department-level company cell phone policy or a corporate-level cell phone policy. In either event, the template and policy included below can be used.

Simple Cell Phone Policy Sample

Cell phones and smartphones are not allowed to distract you, the employee, from business tasks. These devices should not be used for surfing the internet, using social media for extended periods of time, gaming, or texting for extended periods. Cell phones should never be used when operating heavy equipment, while driving, or being used in situations where they can cause serious injury. Cell phones and smart devices can be used to access corporate intranets and communication tools, checking email, and communicating by voice or text with your colleagues.

Company Cell Phone Policy

The [Company] cell phone policy offers general guidelines for using personal and company cell phones during work hours. The intention of these guidelines is to ensure employee engagement and safety during your work day.

These policies are intended to reduce distractions, accidents, risk of injury, and frustrations that improper use of smartphones can cause.

This policy applies to all employees of [Company]

Cell phone Use Guidelines:

The following outline is a basic guideline for proper employee smartphone and cell phone use during work hours. Never use these devices when they can be a safety risk or cause risk or harm to yourself or others around you. The guidelines are as follows:
  • Never use smartphones while driving.
  • Never use smartphones while using heavy machinery or equipment.
  • Do not use smartphones for gaming, social media, or personal texting for extended periods of time.
  • Avoid using company issued smartphones for personal work or communication.
  • Avoid using personal smartphones for work communication and tasks.
  • Avoid using smartphones during meetings.
  • Do not use smartphones or cell phones to record any company meetings or confidential information.
Cell phones can be used for the following:
  • Communicating by voice or text with other colleagues, managers, or supervisors.
  • Accessing company intranets and communication tools.
  • Accessing company email and responding to emails.
  • To track, schedule, and attend appointments.
  • To carry out work research.
  • To oversee company tasks and work contacts.
Disciplinary Action:

By not following these guidelines, you may be given disciplinary action. A verbal or written warning may be given to you as part of your disciplinary action. Continued use and disregard to these policies may result in either company property being revoked or potential employee termination for situations where harassment, confidential information, or other violations have occurred via the improper use of a cell phone.

Why we have these policies:

Company policies are in place to protect you, the employee. Use of a personal cell phone may, at times, cause distracted driving or other general distractions that can lead to poor performance. Personal cell phone use in the workplace can be very distracting to meetings, especially while text messaging. We only encourage the use of cell phones for a business purpose. Making calls and receiving calls at work that are related to your personal life are allowed, though when it becomes a distraction, we may discuss this issue with you.

What constitutes a cell phone:

A cell phone may constitute any device that allows you to take and receive messages. A device that allows you to access the internet. And a device that allows you to take and receive calls.

  • Smart phone
  • Personal Electronic Device
  • Personal Device Assistant
  • Cell phone or cellular phone
  • Mobile device
  • Recording device
These devices and many others are considered a communication device in the workplace.
cell phone policy template download

Download Cell Phone Policy Template

Download this cell phone policy template in Word format. Send as a letter or email. Instant download. No email required.

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What is a cell phone allowance?

Depending on the employer, they may provide you with an allowance for business use of a personal cell phone. This may constitute paying $20 per month for your cell phone as a reimbursement. This is sometimes referred to as a monthly allowance. These payments can be excluded from taxable income only if the employer follows accountable plan rules.

What if a phone is provided by the employer?

If a phone is provided by the employer, the smartphone and cell phone usage guidelines may be the same. You may want to modify your policy to describe the ability to make a personal phone call or outline the general cell phone usage you’d allow on the device when it’s being used for personal reasons. General phone use may be a section you should consider adding to your company and employee cell phone policy. Your cell phone contract will be issued to the employer versus the employee. Indicating the use of the device for the workplace and constituting it as one of the business cell phones provided by your employer or employee’s supervisor.

Can this cell phone policy be used for school or student cell phone policies?

Yes. You should alter the template to change from your company name to the school name and indicate the school hours and each school day that your policy applies to. You may want to redact the language referring to business use. And rewrite your disciplinary action section to include action from the teacher and disciplinary action regarding the phone being taken as school property for the remainder of the school year if the student doesn’t comply with phone use during school hours.

author: patrick algrim
About the author

Patrick Algrim is an experienced executive who has spent a number of years in Silicon Valley hiring and coaching some of the world’s most valuable technology teams. Patrick has been a source for Human Resources and career related insights for Forbes, Glassdoor, Entrepreneur,, SparkHire, and many more.


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