Best Project Manager Cover Letter Example (+ Free Template Download) 
A project manager is a professional often found within construction services, creative services, and other service-based businesses. A project manager oversees the direction, coordination, efficiency, road mapping, and project management needs.
Depending on the industry, a project manager may have the title of a construction project manager, assistant project manager, digital project manager, technical project manager, senior project manager, program manager, project coordinator, or other project management professional titles.
While communication skills and organizational skills are key skills that are at the core of managing projects, it’s important to think bigger than your fellow candidates. According to The Project Management Institute, what makes a successful project manager is someone who “prevents overtime, sees the big picture, gets buy-in, knows they don’t know everything, has an information network, understands the art of asking questions, and second-guesses themselves to reevaluate their decisions.” These valuable skills for project managers assist in preventing projects from being delayed, ensures prioritization, and anticipates future needs of the customer, team, and management.
When writing a project manager cover letter, it is important to speak to these skills and abilities. Regardless of the industry or company, a hiring manager will be looking for these competencies or characteristics (traits) in a candidate. Using storytelling as a method of communication can be impactful for the hiring manager. It can keep them engaged in the letter and increase the chances of the hiring manager reading the enclosed resume in the job application.
Writing a Project Manager Cover Letter
Before writing a project management cover letter, it is important to collect several career accomplishments that should be presented in the letter. These career accomplishments should be described or told through storytelling. Collect multiple examples of leading efforts as a project manager or practicing the methods of project management.
Next, begin to research the company. Use the job description, job advertisement, company “About Us” page, and other resources to gain insight into the position's requirements. Build a persona of what the ideal candidate looks like for the potential employer. Then begin to cross-reference the career accomplishments against that. Pick the accomplishments that best suit the project manager role and the hiring manager, recruiter, or employer's expectations.
Write the cover letter in active voice style writing. Grammarly.com defines active voice as having “a strong, direct, and clear tone.”
Presuming the writing of a sales associate cover letter, the letter should include:
- A strong opening paragraph that uses 2-3 relevant project management accomplishments to begin the cover letter.
- A body paragraph that tells a story of using project management skills to deliver on projects.
- A closing paragraph of how project management can be a significant part in delivering on business results. It may be a good idea to ask for the job interview in the closing paragraph.
Tip: A great cover letter is one that is written for the employer, rather than for the candidate. Write a unique cover letter for every job application. Job seekers should determine what the employer is looking for in a candidate, then author the cover letter around that.
Depending on the project manager job title, it may be a good idea to refer to certifications. PMP certification and Scrum certifications are among the few that would stand out to the hiring manager. This includes Professional Scrum Master (PSM), Certified Scrum Professional ScrumMaster (CSP-SM), and SAFe 4 Scrum Master.
Skills to Reference on the Cover Letter
The U.S. Bureau of Labor Statistics provides insights on desired traits, skills, and characteristics of project managers in the IT or technology industry.
- Analytical skills. IT managers must analyze problems and consider and select the best ways to solve them.
- Business skills. IT managers must develop and implement strategic plans to reach the goals of their organizations.
- Communication skills. IT managers must explain their work to top executives and give clear instructions to their subordinates.
- Decisionmaking skills. Some IT managers must make important decisions about how to allocate resources in order to reach their organizations’ goals.
- Leadership skills. IT managers must lead and motivate IT teams or departments so that workers are efficient and effective.
- Organizational skills. Some IT managers must coordinate the work of several different IT departments to make the organization run efficiently.
The U.S. Bureau of Labor Statistics provides a similar list of characteristics, traits, and skills for construction project managers:
- Analytical skills. Construction managers plan project strategies, handle unexpected issues and delays and solve problems that arise over the course of the project. In addition, many managers use cost-estimating and planning software to determine costs and the materials and time required to complete projects.
- Business skills. Construction managers address budget matters and coordinate and supervise workers. Choosing competent staff and establishing good working relationships with them is critical.
- Customer-service skills. Construction managers are in constant contact with owners, inspectors, and the public. They must form good working relationships with these people and ensure their needs are met.
- Decisionmaking skills. Construction managers choose personnel and subcontractors for specific tasks and jobs. Often, these choices must be made quickly to meet deadlines and budgets.
- Initiative. Self-employed construction managers generate their own business opportunities and must be proactive in finding new clients. They often market their services and bid on jobs, and they must also learn to perform special home improvement projects, such as installing mosaic glass tiles, sanding wood floors, and insulating homes.
- Leadership skills. Construction managers must effectively delegate tasks to construction workers, subcontractors, and other lower-level managers.
- Speaking skills. Construction managers must give clear orders, explain complex information to construction workers and clients, and discuss technical details with other building specialists, such as architects. Self-employed construction managers must get their own projects, so the need to sell their services to potential clients is critical.
- Technical skills. Construction managers must know construction methods and technologies and must be able to interpret contracts and technical drawings.
- Time-management skills. Construction managers must meet deadlines. They ensure that construction phases are completed on time so that the next phase can begin as scheduled. For instance, a building’s foundation cannot be constructed until the land is completely excavated.
- Writing skills. Construction managers must write proposals, plans, and budgets, as well as document the progress of the work for clients and others involved in the building process.
Project Manager Cover Letter Sample
Below is a project manager cover letter example.
Project Manager Cover Letter Format
Below is a cover letter format to follow when writing a project manager cover letter.
Project Manager Job Application Email
Below is a project manager job application email where a resume and cover letter are attached.
Subject line: Project Manager Application - Charles Jeffrey
Project Manager Cover Letter Tips
Below are the best practices when writing a project manager cover letter.
Refer to the reader by name
Speaking directly to the reader can create a highly engaging cover letter. Using a salutation that refers to the reader rather than "Dear Hiring Manager" can make the hiring manager feel like the candidate has spent the time researching the company and who is hiring for the position.
Refer to on the job experience
Telling stories is a great way to ensure the reader feels confident in the candidate—stories about difficult management scenarios. Or being able to complete a project before the deadline. Or completing a project after the deadline. Refer to work scenarios that allude to core competencies, characteristics, and abilities as a project manager.
Use career accomplishments
Career accomplishments will make the candidate sound experienced. Referencing completed projects, revenue growth, the happiness of customers, or other measurable metrics can be an impactful way to tell a story without having to go too in-depth. Career accomplishments can be more than revenue figures. Time spent on projects, the amount of savings in a project, or other key metrics should be shared with the cover letter reader.
Demonstrate soft skills and traits
Refer to the job description and company website to gain an idea of what soft skills are required for the job. The best soft skills and traits to demonstrate are listed below.
- Soft skills
- Critical Thinking
- Detail orientated
- Team orientated
- Cautiously optimistic
- Strong work ethic
Using a Project Manager Cover Letter Template
Follow the instructions below to use the project manager cover letter template.
- Step one: Open the document and replace all personal contact information and job title.
- Step two: Rewrite the career accomplishments, educational merits, and academic achievements.
- Step three: Export the cover letter as a PDF file or Word Document. Include the resume, cover letter, letters of recommendation, and other job assets as part of the job application email.
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