How to Write a Cover Letter for USPS (Examples)

Here's how to write a cover letter for USPS (United States Postal Services). A cover letter is a fantastic approach to communicate your interest in working for the postal service. Including a cover letter with your application can help the hiring manager recognize you and encourage them to examine your resume/CV. A great cover letter reflects your qualifications as well as your enthusiasm for the postal service.

cover letter for USPS

Why is a post office cover letter necessary?

A post office cover letter is an excellent opportunity to illustrate why you are a good applicant and the best match for the position. An excellent cover letter highlights key abilities and expands on meaningful experiences provided on your resume/CV.

A resume/CV and cover letter are normally required when applying for a job with the postal service. A resume provides the recruiting manager with a summary of previous work, whereas a cover letter concentrates on your qualifications for the position. When you create a powerful cover letter, you demonstrate to the hiring manager that you are interested in the position and are enthusiastic about the industry.

cover letter for USPS

How to write a cover letter for USPS

Writing a post office cover letter necessitates the inclusion of numerous crucial pieces of information. When drafting your post office cover letter, keep the following points in mind:

Use the correct cover letter format

Use the correct cover letter format when writing. Use other cover letter examples as a starting point for yours. Refer to the USPS cover letter sample at the bottom of this page for reference, as well.

To add padding to your cover letter, do the following:

  • Set one-inch margins on all sides of the cover letter.
  • Make a 1-1.5 line spacing between paragraphs and double space between them.
  • Justification should not be used.
  • Left-align your content.
  • Select an appropriate cover letter font, such as Arial or Calibri.
  • In case your cover letter isn't sent through email, save it as a PDF or Word document.

Because you're no stranger to letter format, create a cover letter outline that offers a clear and strong message:

  • Cover letter header with your contact information: name, phone number, street address with zip code, and email address.
  • The date and the addressee's information are followed by a polite greeting.
  • The purpose of the cover letter opening is to entice the reader to continue reading.
  • In the course of your cover letter, explain why you're the best candidate for the job.
  • Cover letter that concludes with a call to action and your signature

Examine the job description and prerequisites

As you begin your cover letter, go back over the job ad and review the job description and prerequisites. Spend time reading through the job posting and paying attention to each bullet item. Consider how your background corresponds with what the employer is looking for in a candidate. A careful examination of the job description allows you to better explain how the experience you present in your resume addresses the required qualities.

cover letter for USPS

Consider why you want to work for the postal service

Consider what piques your interest in working at a post office, and identify the components of the job that you find most pleasurable. Consider why you desire a job with the postal service to help you write a more authentic cover letter that hiring managers will want to read.

Brainstorming is also useful for subsequent stages of the job application process, such as the interview. After you brainstorm, you will have answers to popular interview questions, such as why you believe you are a great candidate and what you think about a postal service job.

Look into the postal service

Make sure you have a thorough grasp of the postal service while writing a compelling cover letter. Go to the postal service's website and read about the services to learn more about it and your local post office. The more you learn about the postal service, the more you will realize if this is the type of work you want to do. If you are unclear about any of the material you uncover, make a list of questions to ask the interviewer.

Learn more about the post office's goal and aims to obtain relevant content for your cover letter. For example, you may begin your cover letter by stating how the postal service's purpose motivated you to apply, then go on to describe how your professional ambitions coincide with that aim.

Plan out your cover letter

Make a brief outline by putting down major themes you wish to cover. The first paragraph of your cover letter should explain why you're applying for the position. The second and third paragraphs should explain how your education, experience, and talents make you a suitable fit for the post. Use one or two particular examples of your work to demonstrate to hiring managers how you can succeed in the position. Add a conclusion paragraph thanking the hiring manager for their time and encouraging them to contact you if they have any queries.

Rewrite and proofread your cover letter

After you have finished writing your cover letter, return to it later to check for and correct any problems. Read it aloud to ensure that the transition from one thought to the next is smooth. It may be beneficial to have a friend or family member read it and provide comments for modifications.

cover letter for USPS

Cover letter template for USPS

Create your post office cover letter using the following template:

[Your name]

[Your address]

[Your phone number]

[Your email address]


[Name of Recipient]

[Title of the Recipient]

[Recipient's address]

Dear [Recipient's Name],

My name is [name], and I am thrilled to express my interest in the [job title] position at the United States Postal Service. I discovered this opportunity [list source] and was delighted to see that my background [list one or two credentials] is well suited to the employment criteria.

[In the first two lines of your second paragraph, discuss your schooling, history, and any further training that qualifies you for this role.] [In the next phrase, concentrate on a specific example and what you learned from the experience.] [Finish this paragraph by stating any additional talents you have that are relevant to the position.]

[Begin your third paragraph by explaining why you feel you are a strong candidate.] [Continue by showing your excitement for the postal service business and for the role.] [Finish this paragraph by stating what you aim to learn and how you intend to contribute to the post office.]

Thank you for taking the time to evaluate my application, and please do not hesitate to contact me if you have any concerns. I look forward to hearing from you.


[Your name]

Example cover letter for USPS

Here is a sample cover letter when applying for a job at USPS:

Bryan Pane

[email protected]


July 5th, 2022

Ryan Kitcher

Hiring Manager

U.S. Postal Service

7754 Prairie Valley Road

Elburn IL 60119

Mr. Kitcher,

My name is Bryan Pane, and I am writing to express my enthusiasm for the position of postal clerk with the United States Postal Service. I saw this opportunity on your website and was ecstatic to discover that my experience in customer service and office management is a perfect match for the job criteria.

As a business graduate from Northwestern University, I was taught in communicating with diverse clients and effectively arranging their information in a computer database. My most recent position as a sales associate at ShipItgo provided me with significant experience handling parcels and processing orders. I also served various business owners, which provided me with a deeper knowledge of how important a dependable mailing system is for employers. These experiences, I feel, improved my customer service abilities and provided me with a good grasp of product distribution.

I feel I am an excellent candidate for the postal clerk position because I assist clients swiftly while keeping polite contact. I am really enthusiastic about connecting people through postal delivery services, and getting a package or letter is incredibly significant to me. I'd like to learn more about how the postal service operates, and I'd love to use my communication abilities to help new consumers learn about digital services.

Thank you for taking the time to review my application; if you have any concerns, please do not hesitate to contact me. I look forward to hearing from you.


Bryan Pane

Common FAQ's

Common questions from job seekers.

Why am I interested in working for USPS?

Why do you want to work for the US Postal Service? A career in the US Postal Service is widely sought after because there is a high level of job security, the compensation is decent, there are several perks, and it is essential to work.

Should I use a cover letter builder?

Cover letters can be created using a letter builder. They'll help you to find the perfect cover letter template for the job you're applying for. Generally, a USPS cover letter doesn't require a special format. A successful track record of delivering products on time would be ideal to display. This refers to prior experience in warehousing or shipping.

Is there a particular cover letter writing style that USPS wants to see?

Formal writing style is preferred.

Are postal workers happy with their jobs?

Postal workers have one of the unhappiest jobs in the United States. As it turns out, postal workers rank their job satisfaction at 2.4 out of 5 stars, placing them in the lowest 3% of all occupations. Pursuing a post office job is a valiant endeavor.

Which skills should I highlight in my cover letter?

Customer service skills, problem-solving, and time management would be ideal for any mail carrier position.

Should I address the hiring manager by name?

Yes, always use the hiring manager's name at the beginning of the cover letter, when applicable.

cover letter for USPS

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author: patrick algrim
About the author

Patrick Algrim is a Certified Professional Resume Writer (CPRW), NCDA Certified Career Counselor (CCC), and general career expert. Patrick has completed the NACE Coaching Certification Program (CCP). And has been published as a career expert on Forbes, Glassdoor, American Express, Reader's Digest, LiveCareer, Zety, Yahoo,, SparkHire,,, FairyGodBoss,, St. Edwards University, NC State University,, Thrive Global,, Work It Daily, Workology, Career Guide, MyPerfectResume, College Career Life, The HR Digest, WorkWise, Career Cast, Elite Staffing, Women in HR, All About Careers, Upstart HR, The Street, Monster, The Ladders, Introvert Whisperer, and many more. Find him on LinkedIn.

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