Example Thank You Email After Phone Interview (+ Free Template) [2020]

thank you email after phone interview

A phone interview or prescreen interview is a first step toward the potential employee and employer finding mutual interest in a job opening. As a job seeker, writing a thank you email to the interviewer after your phone interview can be a great way to encourage the interview process to move forward and show your professionalism.

The email or short letter that the job seeker should write would be to the hiring manager or person involved in conducting the phone interview. In some circumstances, a potential employer may have the job applicant speak with multiple people over the phone before asking them to have a formal job interview. Job seekers should send each interviewer a separate thank you letter or email.

Thank You Notes, Letters, and Emails

There are two formats to choose from when writing a post interview thank you note as a job applicant. You can write a handwritten note or letter (usually by postal mail or “snail mail”) or send an email as a thank you. The preferable way to send your letter is by email rather than writing a handwritten letter and mailing it. The message is delivered sooner and the job candidate can ensure receipt of the email message.

All thank you letters and notes should be sent within 48 hours of the phone call and interview. This process shows a recruiter, hiring manager, or other HR managers that you’re passionate about the position and know how to conduct yourself professionally. This can be a simple yet impactful way for job candidates to express their interest in the job opportunity. And increases the chances of the interviewee getting closer to receiving a job offer.

Tip: Listing one to three previous accomplishments that align with the job title in a thank you email can be a great way to show the interviewer that as a job candidate, you’re a great fit for the role. Candidates who reiterate, “This is my dream job” in the email should reconsider this approach and use additional questions to the interviewer or supportive metrics of the potential employee’s background to draw more interest from the recipient.

What to Include in a Thank You Email

A thank you email after a phone interview should be no more than 150 words. A short email that shows gratitude for the interview. Include any relevant information from the interview that the job seeker would like to remind the interviewer of. This could be a shared interest, unique metric, or discussion point the interviewee and interviewer both shared mutual engagement on. Include any information that could help the interviewer make a hiring decision. This includes attaching a resume, cover letter, and links to professional social media presences like a LinkedIn profile or Twitter for some job titles.

Toward the end of the email, include questions to ask the interviewer. These questions could be about the hiring process, job duties and responsibilities, or to elaborate on an interview question that was asked during the session.

Tip: Job seekers shouldn’t debate the power of a thank you email. These are simple, yet impactful ways to ensure a second interview and overall can increase the chances of closing a job search for a candidate. As a thank you email writer, it can be helpful to seek the career advice of colleagues or friends to determine how well your email is written and whether it seems like the candidate is positioning themselves as a good fit for the role.

Sample Thank You Email for After a Phone Interview

Below is an email sample showing how to write a great thank you email after a phone interview.

Hi Marissa —

Thanks so much for spending the time to speak with me on the phone yesterday. It sounds like the position is in need of someone with a strong sales background but also has the ability to speak with engineers. A few points about my background that might help to move us along:

  • Increased sales 23% YoY for a SaaS business in 2017.
  • Moved more than 30 feature requests through the pipeline for clients.
I had a question regarding the amount of travel for the role. Is 30% of the year a flexible figure? I look forward to the next interview and moving along in the process. If you have any questions for me please feel free to ask.

Thank you so much,
Candice

Email Template

Hi [Interviewers Name] —

Thanks so much for spending the time to speak with me on the phone yesterday. It sounds like the position is in need of someone with a [insert a one to two descriptions of the interviewer's desired qualities in a candidate]. A few points about my background that might help to move us along:

  • [A significant and relevant achievement]
  • [A significant and relevant achievement]
[Insert a question about the role, culture, or other]. I look forward to the next interview and moving along in the process. If you have any questions for me please feel free to ask.

Thank you so much,
[Your name]

Thank You Email Resources

author: patrick algrim
About the author

Patrick Algrim is an experienced executive who has spent a number of years in Silicon Valley hiring and coaching some of the world’s most valuable technology teams. Patrick has been a source for Human Resources and career related insights for Forbes, Glassdoor, Entrepreneur, Recruiter.com, SparkHire, and many more.

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