Best Resignation Email Example (+ Free Template, How to Write One)
A resignation email is a type of informal resignation letter and resignation format. The email that is being sent on behalf of an employee, resigning from their position, is acting as the resignation letter. While most supervisors and professionals prefer a letter of resignation attached to the email, some employees prefer to simply write an email.
Employees who write a resignation letter email should speak with their supervisor about their desire to submit their notice and formal resignation before sending an email or letter. Speaking with the direct supervisor is a softer way to “break the news” to an employer and shows respect to the current employer and job. The employee and supervisor will normally discuss steps in transitioning the employee out of their role, determining their notice period, deciding on their last day of employment, and speaking about goals for the next two weeks.
If a supervisor asks the employee to submit a formal notice to the HR department, it is preferred by most departments to submit a letter in business letter format, rather than writing an email. As an employee, it’s best to ask the human resource department what their preferred method is of receiving a resignation, by formal letter or by a resignation email message.
Tip: It’s imperative that employees leave their current job in good standing. And that they show respect to their boss, the company, and more. Showing gratitude, along the entire process, is a great way to ensure that the employee leaves on “good terms” (having a good relationship) with the company.
During the final two weeks of employment, most managers will have transitioned all efforts and job duties to a colleague or new hire. They will appoint a new person to take over the responsibilities of the professional who is departing. On the final day of employment, the manager will perform an exit interview which provides the employee the opportunity to give feedback about the company, management, role, and more.
Reasons for Leaving
In most circumstances, a formal resignation letter will not require the employee to disclose their reason for resignation. When asked, you may want to inform your manager or colleague with one of the following:
- Leaving due to personal reasons (family circumstances, health issues, or other).
- Leaving due to a new job offer that has more upward mobility.
- Deciding to change careers.
- Deciding to relocate.
Tip: If you’re a senior executive who holds an employment contract, it’s recommended that you write a professional resignation letter and attach that to an email, rather than sending a resignation email.
Email Subject Line
Below are resignation sample email subject lines to use.
- Notice of Resignation for [Name]
- Resignation for [Name]
- As discussed with [Supervisor], Resignation for [Name]
Email Resignation Letter Sample
Below is a sample email message and resignation letter template when emailing a resignation.
Email Resignation Letter Template
Use this sample resignation email template below to write a resignation email.
Resignation Letter Resources
Additional resignation letter resources.
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