Accepting A Job Offer By Email (Examples, Subject Lines, More)

job acceptance email

Did the HR (Human Resources) manager just send you an email with an employment offer inside? Amazing! Congratulate yourself for going all the way. You went from the resume and cover letter stage. To the interview stage. All the way to the offer letter stage. This is a huge accomplishment.

Hopefully, you’ve decided to take the job offer. If you have, you might be wondering what you should say to ensure that the HR manager knows you’ll be taking the job.

We’ve got you covered. Here’s exactly what you’ll want to do.

Table of Contents

What To Say In Your Email (How To Write Your Acceptance Email)

Be sure that you cover a few points of interest in your email. They are as follows:

Related: How To Accept A Job Offer (With Sample Letters By Department)

Agreeing On A Start Date

Most likely you haven’t discussed your start date. That’s okay. What you can do is reply to the job offer and propose a few days that you might be able to begin. Ideally, you provide at least three potential dates which fit your earliest availability for your first day.

If none of them work, the HR representative will reply back with some other proposed dates. This is the process for agreeing upon your start date.

Best Job Offer Acceptance Email Example

Here is an example email that you might use to accept a job offer:

Dear Sarah,

I’m very pleased to be accepting this job offer. I’m honored and humbled to be part of the team. I’ve attached a copy of the employment offer letter, signed and dated. If you need me to complete any other forms related to my employment before my start date, please let me know and I’d be happy to get them back to you as soon as possible.

Regarding my start date, here are a few potential dates that I would be available to begin:

Let me know if any of those work for you and the rest of the team. Once again, I’m very excited to be starting with Apple Computers and I look forward to seeing you in person!

Thank you so much,

Best Job Offer Acceptance Email Subject Lines To Use

If you aren’t replying directly to the thread that the HR representative sent you, then here are a few email subject lines you can use to accept the job offer:

Keep it simple, straight forward and clear. Any other subject line might make the HR manager think you aren’t going to accept the offer and might make them decide not to open the email in the first place.

What If You Decide To Turn Down The Job Offer After Accepting It

In some cases, you might send the email and a few days later, get an update on another job that you were interviewing with. This happens. Two job offers and the first one that you accepted might have a lower compensation figure than the other. What should you do?

The best thing you can do is email the HR representative at the company you’re withdrawing from, right away. There’s a process to go about withdrawing from your employment. While it might mean risking a few business relationships you could have had, if this is truly the right decision for you to make, then you have to make it.

Read our full guide: How To Decline A Job Offer After Accepting (With Sample Email)

What If You Decide You Need More Time

Another case is that you might decide that you need a little more time with the job offer. Maybe the compensation or salary figure was lower than you were expecting. What should you do?

The first thing is, don’t wait to reply to the HR representative. Simply tell them that the offer looks good and that you’ll be signing it within the next 48 hours. If you need more time than that, you’ll need to craft strategic communication with the HR representative so that they don’t think you’re “stringing them along.”

If you need help with this process, read our full guide about what to do if you need more time with your job offer.

Related: How To Ask For An Extension On A Job Offer: Full Guide

Job Offer Resources

author: patrick algrim
About the author

Patrick Algrim is an experienced executive who has spent a number of years in Silicon Valley hiring and coaching some of the world’s most valuable technology teams. Patrick has been a source for Human Resources and career related insights for Forbes, Glassdoor, Entrepreneur,, SparkHire, and many more.


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