Event Coordinator Job Description Sample

Working as an event coordinator means you'll be playing a critical role in ensuring large-scale events have flawless execution and organization. Event coordinators work in collaboration with the host to determine the event's vision and establish a reasonable budget. Then, they use their industry expertise and professional connections to secure the best prices with vendors for everything, from music to food. Throughout the event, the coordinator ensures everything is enjoyable and memorable.

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Event Coordinator Job Description Sample

Here’s an example of a good Event Coordinator job description:

Our facility is looking for an event coordinator with at least three years' experience managing conferences. You will be responsible for handling events from start to finish. It will also be your responsibility to lead external contractors, as well as our dedicated in-house team. You'll work as our primary point of contact for conferences. That means you'll coordinate with sales and marketing teams, business owners, and conference exhibitors. Ideal candidates hold a bachelor's degree in hospitality management. You'll also have had successfully worked on events with at least 500 or more attendees. You will also have a significant amount of self-sufficiency regarding accomplishing duties independently. Ultimately, our goal is to book more events at our facility. We hope you can help us achieve that goal.

Event Coordinator Salary

According to PayScale, the average national salary for an event coordinator is $41,104 per year. That equates to $16.29 hourly. Those who have less than a year of experience working as an event coordinator see $38,000.00 annually. However, those with at least twenty years or more of experience earnings of $48,000.00 or more.

Event Coordinator Job Description For Resume

An Event Coordinator position may have a description similar to this one in an executive summary, professional summary, or resume:

I'm an adaptable event planner with a take-charge attitude. I have a talent for unique event management, and my focus is on providing impeccable customer service. I've worked as a go-to event specialist for business startups, Fortune 500 companies, nonprofits, municipalities, and universities. My experience includes leading all stages of branded, revenue-generating, and innovative events. It's my goal to exceed employer and client expectations. I work to create premium-quality and memorable functions for large crowds as well as intimate gatherings.

Related: Event Manager Job Description: Salary, Duties, Skills

Event Coordinator Skills

  • Has strong communication skills, as well as the ability to present event ideas and plans to vendors and clients.
  • Can delegate event planning tasks to staff members as needed.
  • Has strong knowledge of vendor and venue offerings during venue tours with clients.
  • Can coordinate event entertainment, including guest speakers, music, and performances.
  • Is attentive to the value of remaining under budget while planning event specifics.

Event Coordinator Duties & Responsibilities

Here’s an example of an Event Coordinator’s duties and responsibilities:

  • Maintains a working relationship with venues and vendors.
  • Understands the complexities of diverse clients and different events.
  • Plans event aspects, including venue, guest list, seating, and dining.
  • Issues invoices and collects payments while creating comprehensive and readable financial reports.
  • Manages and oversees the event on the day of, to include welcoming guests, problem-solving, communicating with staff, directing set-up, organizing vendors, and managing take-down.
  • Communicates with the marketing team for the creation of every event's advertising.
  • Anticipates and plans for different scenarios.
  • Develops sales opportunities for future events during events and during client liaisons.

Event Coordinator Requirements

  • Bachelor's degree or similar experience in a relevant field.
  • Degree in marketing or planning is preferred.
  • Possesses previous event planning experience.
  • Has prior experience with team management.
  • Can work independently with little to no direction.
  • Is capable of working with internal and external partners and teams.
  • Experience working with large-scale events.
  • Familiarity with software for event registration.
  • Can work under strict deadlines.
Event Coordinator Job Description

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Event Coordinator Job Description Template

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Using a Job Description Template

Follow these instructions to use a job description template:

Job Description Format

Follow the format below when writing a job description.

Job Title:
[Job Title]

[Job Summary/Job Brief]

Responsibilities and Duties:
  • [List 4-5 essential functions of the job role]
Requirements:
  • [List 5+ qualifications including education level, experience level, key skills, and expectations of the job function]
(Optional) Work Environment:
  • [LIst 2-5 characteristics, traits, and other requirements of the role]
  • [If physical requirements are necessary, include reasonable accommodation details]
This role and job position will report directly to [Job Title] who leads [Department Name].

For more information on writing a job description, visit this resource.

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Related Hiring Resources

Event Coordinator Resume Example
Event Coordinator Cover Letter Sample
author: patrick algrim
About the author

Patrick Algrim is an experienced executive who has spent a number of years in Silicon Valley hiring and coaching some of the world’s most valuable technology teams. Patrick has been a source for Human Resources and career related insights for Forbes, Glassdoor, Entrepreneur, Recruiter.com, SparkHire, and many more.

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