Example Thank You Email to a Recruiter After an Interview (+ Free Template) [2020]

thank you email to recruiter

Speaking with an internal recruiter or external recruiter about a position is slightly different for the job seeker than speaking with a hiring manager. The interview session may be more oriented around the recruiter presenting the opportunity to the potential candidate and determining the level of interest from them.

This session between the recruiter and candidate becomes far less like an interview and far more like an informational interview session, where the recruiter presents who the company is, what the role is, what the requirements are, company culture, and other key points of interest for the potential employee.

The interview between the recruiter and the candidate normally happens by phone. This leads to a phone interview on behalf of the hiring manager or a colleague within the company.

Thank You Notes, Letters, and Emails

There are two formats to choose from when writing a post recruiter interview thank you note as a candidate. You can write a handwritten note or letter (usually by postal mail or “snail mail”) or send an email as a thank you. The preferable way to send your letter is by email rather than writing a handwritten letter and mailing it. The message is delivered sooner and the job candidate can ensure receipt of the email message.

All thank you letters and notes should be sent within 48 hours of the phone call, interview, or session This process shows a recruiter, hiring manager, recruiter, or other HR managers that you’re passionate about the position and know how to conduct yourself professionally. This can be a simple yet impactful way for job candidates to express their interest in the job opportunity. And increases the chances of the interviewee getting closer to receiving a job offer.

Tip: Listing one to three previous accomplishments that align with the job title in a thank you email can be a great way to show the interviewer that as a job candidate, you’re a great fit for the role. Candidates who reiterate, “This is my dream job” in the email should reconsider this approach and use additional questions to the interviewer or supportive metrics of the potential employee’s background to draw more interest from the recipient.

Writing a Thank You Note to a Recruiter

A great thank you email to a recruiter is one that shows interest in the opportunity and encourages the recruiter to send along your resume, cover letter, letters of recommendation, and other job assets to the hiring manager in charge of filling the position. Job seekers should show considerable interest in the position when writing their thank you note and should ask about next steps to ensure the recruiter has clear deliverables for the candidate.

Including relevant accomplishments for the recruiter to share with the hiring manager can be very helpful for them to pass along your level of experience.. Job seekers won’t have a healthy amount of insight into the requirements for the position. Including general career accomplishments can be a way to impress the recruiter and have them move the candidate along in the hiring process and interview process.

Tip: As a job seeker, sending multiple thank you emails will be part of the job search process. Expect to send an email to multiple interviewers, including the recruiter. Sending thank you notes to multiple people within the company is considered a normal process. Consider sending an email over a handwritten thank you note since the recruiter might not be involved with the company directly.

Here are some points to consider writing as a job candidate:

Sample Thank You Email to a Recruiter (Internal or External)

Below is a thank you email example for job seekers after speaking with a recruiter.

Hi Ronald —

Was great to speak today regarding the opportunity at XYZ Company, it sounds like a perfect fit for me given my professional background. Here are a few career accomplishments you can share with the hiring manager regarding my job application. I look forward to speaking with the hiring manager there.

  • Increased overall sales by 23% at ZZY Company in 2018
  • Reduced net churn rate of the sales team by 18% at ZZY Company in 2018
Thanks so much Ronald,
Dean

Email Template

Hi [Interviewer’s Name] —

Was great to speak today regarding the opportunity at [Company Name], it sounds like a perfect fit for me given my professional background. Here are a few career accomplishments you can share with the hiring manager regarding my job application. I look forward to speaking with the hiring manager there.

  • [Career Accomplishment]
  • [Career Accomplishment]
Thanks so much [Interviewer’s Name],
[Your Name]

Thank You Email Resources

author: patrick algrim
About the author

Patrick Algrim is an experienced executive who has spent a number of years in Silicon Valley hiring and coaching some of the world’s most valuable technology teams. Patrick has been a source for Human Resources and career related insights for Forbes, Glassdoor, Entrepreneur, Recruiter.com, SparkHire, and many more.

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