File Clerk Job Description Sample (+ Free Template)

A File Clerk is a professional who oversees documents. These documents are usually related to business matters. That might include Real Estate, Design, or Construction document files. And any other type of document files that pertain to the type of industry or business that the File Clerk is part of.

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File Clerk Job Description Sample

Here’s an example of a good File Clerk job description:

We are searching for a highly organized File Clerk to help sort, organize, prepare and handle all existing files and materials. File Clerks are responsible for handling all document related materials that are part of business matters. File Clerks are a key responsibility in our organization as they help to ensure our file system is staying organized, intact, and efficient.

File Clerk Salary

A File Clerk salary and pay looks roughly like the following:

File Clerks, on average, in the United States, can earn $13.15 per hour. Those with a significant amount of experience may be able to earn a salaried position for their work. The average salary across the United States is around $37,500.

File Clerk Job Description For Resume

A File Clerk position may have a description similar to this one in an executive summary, professional summary, or resume:

Previous experience in business operations and office operations. Comfortable in handling large quantities of documents both online and offline.

File Clerk Skills

In this section, you’re detailing what skill requirements you have for the candidate’s role as a File Clerk. These skills have more to do with how they’ll perform on the job, as well as other skills that will support their position.

  • Organizational skills
  • Reading skills
  • Analysis skills
  • Planning skills
  • Operational skills

File Clerk Duties & Responsibilities

Duties and responsibilities will change from company to company. However, you must be including the core details regarding this position in this section. That way, there’s no confusion regarding the candidate’s expectations.

  • Handle all inbound document operations and ensure that they are being funneled and placed into the proper groupings.
  • Periodically manage all documents that have increased in quantity.
  • Assist team members in finding documents that pertain to business matters.
  • Ensure that all online and offline documents have a file system.
  • Understand our file system, then manage and maintain it.

File Clerk Requirements

Use this section for diving further into detail regarding the requirements you have for this job regarding education, certifications, and other experience. If you have specific computer or software background requirements, list them here as well.

  • High School Diploma or GED is required.
  • Ability to work within Microsoft Excel.
  • Experience knowing how to manage office operations.
  • Ability to work long hours if needed.
  • Must have a state drivers license and pass a state required background check.
File Clerk Job Description

File Clerk Job Description Template

Job brief
We are searching for a highly organized File Clerk to help sort, organize, prepare and handle all existing files and materials. File Clerks are responsible for handling all document related materials that are part of business matters. File Clerks are a key responsibility in our organization as they help to ensure our file system is staying organized, intact, and efficient.

Duties and responsibilities
  • Handle all inbound document operations and ensure that they are being funneled and placed into the proper groupings.
  • Periodically manage all documents that have increased in quantity.
  • Assist team members in finding documents that pertain to business matters.
  • Ensure that all online and offline documents have a file system.
  • Understand our file system, then manage and maintain it.
Requirements
  • High School Diploma or GED is required.
  • Ability to work within Microsoft Excel.
  • Experience knowing how to manage office operations.
  • Ability to work long hours if needed.
  • Must have a state drivers license and pass a state required background check.

file clerk job decription free template and download

File Clerk Job Description Template

Download our job description template in Word or PDF format. Instant download. No email required.

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Using a Job Description Template

Follow these instructions to use a job description template:

Job Description Format

Follow the format below when writing a job description.

Job Title:
[Job Title]

[Job Summary/Job Brief]

Responsibilities and Duties:
  • [List 4-5 essential functions of the job role]
Requirements:
  • [List 5+ qualifications including education level, experience level, key skills, and expectations of the job function]
(Optional) Work Environment:
  • [LIst 2-5 characteristics, traits, and other requirements of the role]
  • [If physical requirements are necessary, include reasonable accommodation details]
This role and job position will report directly to [Job Title] who leads [Department Name].

For more information on writing a job description, visit this resource.

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author: patrick algrim
About the author

Patrick Algrim is an experienced executive who has spent a number of years in Silicon Valley hiring and coaching some of the world’s most valuable technology teams. Patrick has been a source for Human Resources and career related insights for Forbes, Glassdoor, Entrepreneur, Recruiter.com, SparkHire, and many more.

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