Clerical Job Description Sample
When you're pursuing a new career in the clerical field, that means you'll have a broad range of opportunities available to you. For example, your primary duties will include overseeing a variety of administrative and clerical duties for a company. Those duties may consist of the preparation of documents, updating company records, and scheduling meetings. It isn't uncommon to see job listings for this position under the title of office assistant or receptionist. Under many circumstances, these positions are available in businesses, hospitals, and schools.
Table Of Contents
Clerical Job Description Sample
We're currently looking to hire a detail-oriented and energetic individual to handle clerical duties in our office. Your primary responsibility will be ensuring our company's daily operations are running smoothly. Some of your other responsibilities will consist of distributing mail, answering phones, maintaining company files, and recording minutes. Successful candidates must be self-motivated and reliable professionals with outstanding organizational skills. Top candidates are also familiar with office administration and bookkeeping processes.
According to data gathered by PayScale, the national average salary for a clerical worker is a median hourly wage of $13.33. Those who are earning in the top 75% see wages of, on average, $15.75 per hour. Those who are earning in the lower 25% see wages of $10.48 per hour.
Clerical Job Description For The Resume (Resume Summary)
Highly motivated, detail-oriented, and organized professional who has worked in the clerical field for over three years. Graduate from college with internship experience seeking to leverage this academic knowledge and work experience into effectively filling your clerical position. A dependable and dedicated individual aiming to take on more responsibility and help achieve company goals.
Holding a clerical position requires a high level of accuracy, organization, and time-management skill. You must also be self-directed, be able to work as part of a team and have incredible interpersonal skills. Here are examples of other skills those who are working in the clerical field must possess:
- Outstanding written and verbal communication skills.
- Impeccable organizational and time-management skills.
- Fast typing skills are a must.
- Remarkable multi-tasking skills.
- Excellent numeracy skills.
- Exceptional abilities to prioritize work.
- Good data management skills.
- Excellent attention to detail and accuracy.
- Is flexible and adaptable to change.
- Works well independently and part of a team.
Clerical Duties & Responsibilities
Because organizations and companies have different requirements, you’ll see a variety of tasks outlined for a clerical position for every job description. Ultimately, a clerical position consists of ensuring an office runs smoothly and is organized. Here are examples of other duties that you might find in a job description:
- Recording transcript and meeting minutes.
- Distributing messages, answering phone calls, redirecting calls to appropriate departments.
- Maintaining company files and records to ensure they're up-to-date.
- Managing all bookkeeping tasks.
- Preparing and mailing bills, invoices, and contracts.
- Helping with office organization and management processes.
- Tracking office supply inventory and informing management regarding shortages.
- Planning and booking travel arrangements and venues for all company events.
- Scheduling meetings and planning various department calendars and activities.
Though a college degree isn’t a requirement for working in the clerical field, that doesn’t mean this position doesn’t come with other background requirements. Here are examples you might see in a job description for this position.
- High school diploma or the equivalent.
- Two years or more of experience in a clerical position.
- In-depth knowledge of accounting processes and office procedures.
- Working understanding of MS Office.
- Is proficient in using the Internet and email.
- Previous customer service experience preferred.
Using a Job Description Template
Follow these instructions to use a job description template
- Step 1: Replace the job duties and requirements based on information gathered from the team.
- Step 2: When the job description is finished, add an EEO (Equal Employment Opportunity) statement to the bottom of the job description.
- Step 3: Double check the job description fits the needs of the team, company, and is approved by the Human Resources department. Then post on a job board.
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