How to Email a Resume and Job Application (Sample Emails, Free Template) 
When emailing a resume to an employer, the email should contain enticing details and information about the candidate that makes the employer want to open the email, read the attached cover letter and resume. If the job application assets are written with targeted intent behind the job description, there’s a great chance that the hiring manager, recruiter, or employee hiring for the position will respond.
When a company asks for job applicants to email a resume, they normally include an HR specific email address or the email address of the hiring manager. If “cold emailing” a resume to a hiring manager, the guidelines below are still applicable, though the job applicant should “pitch” themselves in more a sales format, asking about future job openings.
How to Email a Resume to an Employer
When emailing a resume to an employer, keep the email short, simple, and professional. Follow these guidelines.
- Use a professional email subject line. Don’t try to get “fancy” and write a catchy email subject line. Something simple and formal works perfectly, like “John Smith Job Application - Product Designer”. In this format simply use a first and last name and then the job title for the job application.
- Write a simple introduction, including a few bullet points that make the job application targeted and applicable to the job description. This can be 2-3 career achievements that may stand out to the hiring manager or reader. This should show career experience and job title specific experience.
- Provide a mention in the email that supports an understanding of the company culture, company objectives, or objectives for the job title.
- Attach a resume, cover letter, letters of recommendation, and other references to the email.
- Send the email, if no response after three days, send a follow-up email.
Tip: Job seekers should spend a significant amount of time learning about company culture before emailing. Performing an informational interview can be useful. An informational interview provides a job seeker an opportunity to learn about the company and gain career advice through employed personnel.
What to Write in an Email When Sending a Resume
When writing an email for a job application, consider including some of the following in the email.
- A mention of the job opening and desired job title for the prospective employer.
- Anything specific to the employer’s instruction listed on the job description (for example, requiring at least two recommendation letters).
- A mention of career accomplishments and previous job title accomplishments that show work experience, career experience, and skills/competencies.
- If the job posting is two weeks old, it can be helpful to link to the job post or job listing in the email to the hiring manager or company email address. This can help the employer refer to the job listing and inform you if it has already been filled.
Keep the email short, under 200 words. And focused on what the potential employer is seeking from the job based on the job listing. Avoid mentioning a unique skill if possible. Mention career accomplishments and accomplishments from previous experience with a specific job that shows promise in the job application.
The person reading the job application email is going to be reading through hundreds of resumes and applications. Assist them in the process by keeping the email personalized to the job, company, and the person reading if possible.
Tip: During a job search, expect to send 10-50 emails submitting a job application before getting a response. It’s important to get comfortable with writing a tailored email quickly. A professional resume should be tailored to the job opportunity as well. It’s never advised to send a basic resume template generated resume to a hiring manager. Use a template to provide the structure and format, but customize the previous work experience and highlighted skills.
Resume Email Sample
Tip: There is no such thing as a “perfect resume”. Aim to create a resume that feels engaging to read. Include relevant accomplishments that make the reader want to learn more about the applicant. This can lead to a job interview which can lead to a job offer.
Resume Email Template
Subject line: [First Name] [Last Name] Job Application - [Job Title]
Email and Attachment Tips
Below are the best tips to consider when emailing a resume to an employer or recruiter:
- Name the job application assets correctly. Use first name and last name file naming convention on all files. For example, “John-Smith-Resume.pdf”.
- Have a professional email signature that contains links to a personal website, a LinkedIn profile, the job applicant phone number, and other personal information.
- Always greet the reader by their name or by the department name. For example, “Hi John” or “Dear Creative Team” when addressing the readers.
- Keep the email writing format formal, use proper grammar, punctuation, and spelling.
- Attach a small picture of the job applicant in the email signature to give personalization to the email. This should be a small picture, not a large one.
- Use a Microsoft Word or PDF document for both the cover letter and resume. This will make ATS (Applicant Tracking Systems) be able to scan the resume and cover letter effectively (this software can scan a Word Document while a plain text document may cause problems).
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