Office Clerk Job Description Sample
Do you have an interest in pursuing a career in an office environment? If so, working as an Office Clerk is an excellent option. When serving in this role, you'll be responsible for a company's clerical and administrative duties. These responsibilities include the preparation of documentation, meeting scheduling, and keeping company records up-to-date. You may also see this job description listed as a Receptionist or Office Assistant. It isn't uncommon to serve in this role at a business, hospital, or school.
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Office Clerk Job Description Sample
Our business is currently in search of an incredibly organized and professional Office Clerk. While serving in this role, you'll be responsible for overseeing all clerical and administrative duties. We want to meet with you if you're exceptionally detail-oriented and can prove previous experience. Those who are successful in this position play a critical part in ensuring our company runs smoothly day-to-day. You'll be responsible for answering phones, mail distribution, the maintenance of company files, and recording minutes. Candidates succeeding in this role must be a self-motivated and reliable professional who has impeccable organizational skills. Top candidates have familiarity with office administration and bookkeeping processes.
Office Clerk Salary
According to the most recent statistics PayScale collected during November 2019, the national average salary of an office clerk is $32,734 per year. That equates to an average hourly rate of $13.06. Entry-level office clerks with less than one year of experience can expect to see an average hourly rate of $11.90. Those who have been working as an office clerk for twenty years or longer are reporting an average hourly rate of $14.76.
Office Clerk Job Description for the Resume
Organized, reliable, and dependable office clerk with four years of experience performing secretarial and administrative duties. Examples of responsibilities include the distribution of information, maintaining files, and taking memos. I have incredible communication skills with the goal of providing high-quality service. I'm fluent in Microsoft Office and QuickBooks and have proficient customer service skills.
Office Clerk Skills
In this section, you're outlining your candidate's skills. You can include requirements for previous job experience, technical skills, certifications, and so on. If you have personality traits and soft skills you envision for a successful hire, include them in this section as well. Avoid making this section too long. Otherwise, you'll dissuade applications coming in from qualified candidates.
Here's an example of a reasonable list of skills for an Office Clerk:
- Impeccable organizational and communication skills.
- Exceptional typing and word processing skills.
- Must have fast typing skills.
- Has remarkable multi-tasking capabilities.
- Is an excellent team player as well as an independent worker.
- Goal-driven, dedicated, and passionate.
- Flexible and will adapt to new environments, methods, techniques, and systems.
- Works well in a fast-paced environment while under pressure.
- Resourceful with incredible administrative skills.
Office Clerk Duties & Responsibilities
The most important part of a company's job description is where the list of duties and responsibilities go. Here is where you'll outline the functions of the position, what responsibilities will occur regularly, and other pertinent details.
Here’s an example of an Office Clerk’s duties and responsibilities:
- Recording transcript and meeting minutes.
- Answering telephone calls, distributing messages, and redirecting phone calls to appropriate departments.
- Maintaining the company's records and files to ensure they remain up-to-date.
- Managing all bookkeeping tasks and duties.
- Preparing and mailing all contracts, invoices, and bills.
- Reviews all customer invoices to ensure accuracy.
- Assists account receivable regarding making collection calls and setting up terms for payment for clients.
- Assisting with office organization and management processes.
- Tracks office supply inventory and, when shortages occur, informs the management team.
- Planning and booking of all venues and travel arrangements for every company event.
- Scheduling meetings.
- Planning a broad range of department calendars and activities.
Office Clerk Requirements
Here’s where you can break down the requirements of your position in further detail. Include informational requirements such as education, additional skills, and abilities.
Here’s an excellent example of requirements for an Office Clerk:
- Has a high school diploma or possess the equivalent .
- Advantageous to have a college degree.
- Must have at least two years of experience working in a clerical position.
- In-depth understanding of all accounting processes and office procedures.
- Proficient using MS Office.
- Is familiar with using office equipment, including computers, photocopiers, and printers.
- Must be able to lift at least twenty pounds without assistance or discomfort.
Using Your Template
Follow these instructions to use your new job description template
- Step one: Fill out all details in your job description template using the provided sample on this page.
- Step two: Customize your requirements or duties to anything special to your workplace. Be sure to speak with team members and managers to gauge what's required of the position.
- Step three: When the census of the team has agreed on the description of the work, add in a Equal Employment Opportunity statement to the bottom of your job description.
- Step four: Check with your legal department, management team, and other team members to ensure the job description looks correct before creating a job advertisement. Choose a job board that's specific to your needs.
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