Registrar Job Description Sample
A career as a university registrar can be a rewarding one. To be considered a successful candidate - you must be highly organized, prepared to work in a team setting, quickly become familiar with information systems and technology, while managing your time efficiently and in an effective manner.
Registrar Job Description Sample
We are seeking a passionate registrar to join our team. As a registrar, you will generally be responsible for information systems, maintaining student records, and overseeing student registration. In some cases, you may also be responsible for determining students' graduation eligibility, planning commencement activities, and maintaining academic records such as class lists, pre-requisites, and grades. Successful candidates should possess strong organizational skills and excellent time management capabilities while being comfortable with working in a team setting.
While the salary for a registrar can start at as low as $38,000 per year, it can easily go as high as $200,000+ in some cases. The average university registrar makes roughly $117,000 per year, give or take $30,000 depending on their experience in the field and previous employment history.
Registrars are usually offered free tuition for themselves and their families as well as given significant benefits such as lengthy vacation time, preferable pension plans, and a suite of other bonuses.
Below, you can find an accurate example of the range of qualifications necessary for this position.
- A Bachelor's or Master's degree in accounting, social work, or a similar field.
- Experience in supervising staff.
- Experience in academic administration.
Duties and Responsibilities
The registrar's main job is to oversee the flow of students coming in through their programs. There are several core responsibilities involved in this task. A registrar's potential responsibilities and duties include, but are not limited to:
- Responding to registration requests.
- Maintaining records of grades and class lists.
- Class scheduling including fixing class conflicts.
- Advising students on loan and scholarship eligibility.
- Developing and implementing a budget.
- Maintaining student records including credit transfers and accreditation.
- Ensuring that the enrolment requirements of inbound students are met.
- Suggesting new technologies to make the work environment more efficient and productive.
Requirements and Skills
While there is no shortage of applicants that meet the aforementioned qualifications for this position - there are a handful of soft-skills and competencies that help employers sift through prospective candidates to find their best match.
Some of the necessary skills that make a successful candidate stand out from the rest may include:
- 3-5 years of previous working experience in a similar position.
- Operational knowledge of a computer and frequently employed technologies/software.
- Experience supervising a small to medium team of employees is beneficial.
- Strong personal organization and time-management skills.
- Must be able to show leadership by taking ownership of their role and work-load.
- Strong attention to detail and a flexible attitude.
- Must be able to work in a fast-paced environment and quickly adapt to changes.
- Excellent interpersonal and communication skills.
- Must be able to work well with a variety of people with diverse backgrounds and needs.
Using a Job Description Template
Follow these instructions to use a job description template
- Step 1: Replace the job duties and requirements based on information gathered from the team.
- Step 2: When the job description is finished, add an EEO (Equal Employment Opportunity) statement to the bottom of the job description.
- Step 3: Double check the job description fits the needs of the team, company, and is approved by the Human Resources department. Then post on a job board.
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