No Response After Interview? How To Follow Up By Email

With so many aspirations you attend the interview with your dream company. You clear initial round of interviews. All the while, you are positive that the interviewer was impressed by your amazing skills and performance. Then, in the last round of interview, you are asked to wait. You are told that the company will get back to you. You come back home with high hopes. You inform your parents and friends that you have got this. You sleep really well that night.

A week after the interview, you are still waiting for that confirmation email from the company. It is both sad and frustrating. You had high hopes in the beginning and now that is waning away. You are out of patience. Finally, you decide to write an email asking what is going on but didn't get any response. Maybe you should have done it before or maybe you have not written it well.

follow up email after interview

Today, we are going to teach you how to write an effective follow up email after interview, when you do not get any response from the company you interviewed for.

A fair WARNING first: You have to wait before you send out these emails to the company. Don't send these emails one day after the interview process. Most of the time the company needs time to interview other candidates before selecting a person for the job position. If you wish to send out an email the very next day of the interview, then you can send a thank-you email. We will explain to you how it is done.

Use These Emails to Follow Up After An Interview, When There's No Response

The hardest thing to do in the interview process is the dreaded silence of the company that follows after the interview. How can you break the silence? You can write a convincing email. You can follow the easy steps we have laid down here:

Step 1: Write an eye-catching subject line

The subject lines are a very important part of an email. If the subject line doesn't talk about the subject of the email, there are chances that the recipient may ignore the email and puts it last in the line while opening the emails of the day.

The email has to be sent to the person who said they'd be in touch with you or to the person who has been in touch with you since you received the call letter for the interview. Or you can send it to the person who sent you the call letter.

The best thing to do to get the attention of the recipient and to get your email opened first is to simply reply back to the latest email that was sent to you by the recipient. The subject line will already be there and it will look like this:

“Re: Interview on Friday at 9:00 AM”

This is much easier for you. You don't have to write a whole new email. In addition to this, the recipient will open this email thinking it is a part of the previous conversation.

Step 2: Writing a noticeable body for your interview follow up email.

People nowadays do not have a lot of time. Everything has to be done quickly. Especially in the corporate world. We cannot spend hours of our time going through the emails alone.

When you write a body of an important email, you must not beat around the bush. This will give away a wrong notion to the reader. They will simply think it is another spam and close it or worst delete it. The best way to seek attention is to write to the point. Be simple and straightforward while you write the body of the email. Don't shy away or be unclear in your email.

While you write the body of the email, tell the recipient that you are excited to hear back from them. In addition to that, let them know that you want to check on the updates on the interview and whether there have been any decisions made. This is the best way to communicate with them if you have already sent them a 'Thank You’ email.

An Effective Way to Write an Interview Follow-Up Email

• To connect with them, greet them by their first name.
• Start by saying why you are writing this email. Explain to them that you’re following up in regard to the job you interviewed for.
• While you talk about the interview, mention specifically about the job position you interviewed for. Mention the date you interviewed or job title, or you can mention both.
• Make your intentions clear by affirming that you’re still interested in the position. You can go to the next level of showing your interest by mentioning how much you learned in the interview, and that you’re waiting eagerly to hear more about the next steps.
• Then, ask for an update. Tell them any information they can provide would be appreciated, and that you’re looking forward to hearing back from them.
• Finally, you can finish it with a “thank you,” and sign the email off with your first and last name.
• Any email has to be to the point, short, well-spaced and grammatically correct.
• Maintain short paragraphs with two to three sentences.
• Never send an email with an error. Once your email is completed, double check it to see if there are any spelling errors.

Note: The above strategy works best in case you have sent a 'Thank You’ letter or email the very next day after your interview (we are going to be talking about the 'Thank You’ email shortly. So keep reading it).

Follow the Below Advice if You Haven't Sent a "Thank You" Email Soon After Your Interview

Sometimes, you just miss out sending a ‘Thank You' email after the interview. It is not your fault. Maybe you were too busy with other work that made you forget about it. Or maybe you were just waiting for the company to initiate the conversation. Whatever the reason is, you can't go back in time and send the 'Thank You’ email. But don't lose hopes just yet. We have some great strategic emails that you can send that is sure to catch your interviewer's attention. All you have to do is send an email that sounds like a follow-up email (helpful follow-up email template) in addition to thanking them for interviewing you.

While writing the follow-up email, follow all the steps we have given above, with one small change. You have to add one small piece before you start your email. Just after greeting them by their first name, you have to thank them for the time they dedicated to interviewing you.

Also, while you are thanking them, don't forget to mention the date of your interview. This will make you appear genuine while reminding them of the day and interview. You can use a line something similar to this:

“Dear David, thank you for taking the time to meet with me on Friday”.

Once you thank them, you can directly start with the next step in writing the follow-up email, which is - expressing how much you enjoyed and learned in the interview. To make it more personal, refer to the job title while you are at it.

Next, tell them that you are hoping for an update on the interview that you had attended. This way you are not beating around the bush and instead, you are being direct and clear.

Finally, finish the email by thanking them for taking the time they dedicated to read your email and end it with your full name.

We have a sample 'Thank You’ email that we believe would help you write a better email the next time you go for an interview. If you want the recipient to read it immediately, it is best to send it during the lunchtime. Let the email go something like this:

“Hi NAME,
I wanted to take a minute to thank you for your time yesterday. I enjoyed our conversation about SPECIFIC TOPIC, and the JOB TITLE position sounds like an exciting opportunity for me at this point in my career. I’m looking forward to hearing any updates you can share, and don’t hesitate to contact me if you have any questions or concerns.”

You may ask us this - “These Emails Seem Too Simple. Should I Add More?”

Our answer is a direct 'No'. Because you have to be as simple as possible in your email. Be direct and upfront on saying what your intentions are. You never know this gesture of yours can be taken as a positive trait in you by the interviewer (resulting in a positive impression). So, stop trying to sound desperate, insecure, or anxious. This is your best shot at getting the information you want without turning the company off by telling anything pushy.

Once the company has received and read the email, one of these things will happen - they may apologize for the lateness and say they are still working on the results or they may simply surprise you with some news and update you with it.

Whichever reply you get, you have done your job by reminding them that you are still waiting for the interview results. You have shown them that you are genuinely interested in working for the company. Some companies may like this trait in you because they may judge the potential candidate by purposely waiting for four to five days to see if the candidate is interested enough to email them asking for updates.

Do This If the Company Has No News For You Yet

Sometimes, the company responds to you with no news but they do say that they are waiting for something to happen. Some companies may say what that 'something’ is all about but most of the company stays mysterious about it. Whatever the reply is, you have to respond back with something that will help you keep the conversation alive. There should be something in your response that will give you an opening for the next email if needed.

Check this example of an email that you can send to the company's mysterious reply:

“Thanks for the update. Do you have a sense of what the timing will look like moving forward? Or when would be an appropriate time for me to check back in? I’m excited about the opportunity, but I know these things take time so I don’t want to follow up too often here.”

What If The Company Still Hasn’t Responded To Any Emails After The Interview?

There are some cases wherein you will not receive any email from the company at all despite your follow up emails. Here is what you can do:

Wait for at least one to two days after you send a follow-up email. Do not count the weekends. Give them enough time before you go to the next step.

If you receive no response, send the follow up email to the same person you sent to earlier and replying to the same email so that they know what it is about because of the same subject line. Your email body should look something like this:

“Hi NAME,
Just wanted to make sure you saw my last email and follow up again to see if you had any updates regarding the position. Please let me know when you get a chance. Thanks!”

After you send this email, all you have to do is be patient. If you still haven't received any reply, don't be disappointed. There are all the chances that the recipient is extremely busy at the moment and had no time to go through their emails or maybe they are on a vacation. If you still do not receive any response after 48 hours, you should try emailing somebody else in the company.

But we would suggest you wait longer. Because you have reached a point where you are not going to gain anything even if you send a follow-up. So if you are in doubt, the best thing to do is wait. You might as well wait for a whole week.

When you think it is time to take further steps, you can do this:

Send an email to the next person you think is going to be helpful. For example, if you were sending emails to the HR person so far, then try sending them to the hiring manager or someone who is in the department you have been interviewed for. And in case you were sending out emails to the hiring manager so far, try sending it to the HR person. And this may encourage the hiring decision.

The Subject Line Can Go Like This

“Any interview updates? I emailed NAME and didn’t hear back”

Although it looks long, it talks a lot about a specific subject. This will make the recipient want to open it instead of shunning it away marking it spam. In the example, the contact name is the person you have been writing to all this time and did not get any response back.

The Email Body Will Go Something Like

“Hi NAME,
I emailed NAME last week and hadn’t heard back so I wanted to send you a brief note. Is there any feedback you can share about my interview or the status of the position? I’m looking forward to hearing any new updates when your team has a chance. Thanks!”

More Interesting Tips on Following Up

Follow the advice given above. These tricks will help you send best follow up emails that are sure to get the attention of the company. You can send these type of follow up email after phone interview or after the final stage of the in-person interview.

We still have a few more tips that can get you through the process easily and without worry.

Tip 1: If you have doubts after you write a follow-up email, you can simply ask your friends or a family member to look at it. They can check it and give you some of their own insights.

Tip 2: To make the process much easier, simply ask when you can expect to hear from them again, after each interview. You can ask something like this: “When can I expect to hear feedback, and who will be in touch?”

Oftentimes, a company takes from one to two weeks to reply with an answer after the interview process. In cases where you are the first person to be interviewed, they will take a longer time to get in touch with you. In this case, they will have to go through a few more candidates before coming to a decision. This will definitely take more time than we imagine.

So, you can relax and not worry too much if you have not received any response within two to three days after your interview. If you don't, then you can definitely get an answer following the amazing tips we have given to you.

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