No Response After Interview? How To Follow Up By Email

Envision this scenario: You’ve finally scored an interview for your dream job. You dress the part, bring all the right paperwork, and rehearse what you’re going to say during the interview. The interview itself seemed to go well-- the hiring manager seemed very impressed and receptive. A day goes by. Then another day goes by. Then another..

At this point, you’re starting to think you’ve been ghosted.

This scenario is a very real situation that can happen to interviewees. Sometimes a hiring manager will decide you are not the right fit and will simply not contact you. Sometimes they will have conducted so many interviews that they may have forgotten about how well yours went. The best way to deal with a lack of contact after an interview is to send a follow-up email. This is because a follow-up email can be seen as a reminder for hiring managers to check back in with you. It can also be seen as a sign of incentive and dedication to the prospective position-- something that hiring managers will appreciate.

You can definitely change the impression an interviewer has of you through a follow-up email. Let’s take a look at how you can write the best follow-up email after hearing no response from the interviewer.

What Does an Effective Follow-Up Email (After No Response) Look Like?

An effective follow-up email to send when you haven’t heard back from an interviewer will include a fantastic subject line and crystal clear body. It will be brief but also have substance as well.

follow up email after interview no response

Your subject line is one of the most important aspects of your follow-up email. It is essentially a chance at a new first impression your hiring manager will have of you. It also will make it very clear what your intentions are with the email itself.

Related: Thank You Email After Interview: Complete Guide, 10+ Samples

16 Example Follow-Up Email (After No Response) Subject Lines

You can use these example email subject lines for your own follow-up email or use them as templates or inspirations for a more original subject line:

Essentially, you’re going to want your subject line to clearly note your intentions with your email. Do not include things like slang or emojis in the subject title-- you will want the email subject line to reflect your professionalism. Do not leave the subject line blank either, as you really want to grab your hiring manager’s attention when they check their mail.

Drafting Your Follow-Up Email (After No Response)

There are a number of things you should include in the body of your email to be effective. These include:

Related: Follow Up By Email (After Interview) On Status Of The Job

These are the basic things that should compose a follow-up email. When it comes to following up when you haven’t heard from the hiring manager for a while, you’ll need to include a handful of additional elements, including:

Always remember to proofread your email a number of times before submitting it. Any grammatical or spelling errors can make you seem lazy or unprofessional.

Timing is Everything for Follow-Up Emails After an Interview

The timeline for hiring a new employee can vary significantly from position to position. Your hiring manager may also have a ton of other interviews or work on their plate, which could delay their decision further.

When it comes down to it, if you don’t receive anything back from your thank you email (more on that in a bit) or your follow up email within a month, the chances are pretty slim that you’ve been selected for the position.

As a general rule of thumb, you should send a thank you email within a day or two of your interview if you have not immediately heard back from your hiring manager. If you did get hired very quickly, it is still a good practice to send a thank you email detailing your gratitude for the interview and your excitement to start the position. This will make you seem like you actually care about the position and will put the hiring manager at ease when it comes to your friendliness and professional behavior.

When it comes to a follow-up email, you will want to send it out approximately one week after the interview was conducted. It takes a lot of time for businesses to interview prospective employees and make important decisions. This is why a thank you email should be sent first, and when you have not heard anything or received a response within a week, you should send that follow-up email.

We get that you’re probably very anxious about the interview and nailing that job. Still, it is very important to be patient.

Checklist: Things to Consider After the Interview Itself

There are a number of questions to think about if you want to figure out exactly why your hiring manager has not reached out to you with a job offer:

These could all point to a less than an ideal interview. Regardless, you should send a follow-up email even if you’re fairly confident that your interview went south.

Related: 18 Signs Of A Bad Interview (And How To Spot Them)

What to Do If You Didn’t Send a Thank You Email

If you didn't send a thank you email, don’t worry! Simply follow these steps to send a thank you email retroactively:

You can also consider this example thank you email as a resource or template:

“Hi [Hiring Manager],

I wanted to take a moment to thank you for your time yesterday. I enjoyed our conversation about [notable moment], and the position I interviewed for sounds like an exciting opportunity. I’m looking forward to hearing from you once the decision is made, and please don’t hesitate to contact me if you have any questions or concerns whatsoever!

Thanks again for taking the time,
Your Name
[Contact information]”

If the interviewer replies back to your thank you email or follow-up email and says they don't have an update for you, you can also use these two example emails as a template for your own email to reply back to the interviewer:

“Hi [Hiring Manager],

Thanks for getting back to me so quickly and thank you for the update! I’ll be available until you make the final decision. Please let me know if there is anything I can do to help or if you need more information from me.

Take care and thanks again,
Your Name”

“Hey [Hiring Manager],

Thanks for the update! Do you have a ballpark idea of what the timing will look like moving forward? Or when would be an appropriate time for me to check back in with you? I’m still very excited about the opportunity, but I understand these things take time so I don’t want to follow up too often here.

No rush!

Thanks,
Your Name”

6 Follow-Up Email Templates And Examples When You Haven't Heard Back From The Interviewer Yet

These follow-up email templates can be used when the interviewer hasn't responded to you yet. You can also use these email examples as inspiration for your own email.

Example one

“Hello [Hiring Manager],

I wanted to follow up in regard to the [position interviewed for] position that we discussed on [the day the interview took place]. I’m so excited about what I learned and wanted to check if there have been any updates on your end in the hiring process. I get that these things take a while, so no hurry! Thanks for keeping me in the loop and for this excellent opportunity!

If you need anything from me, such as additional resources, feel free to reply back to me here.

Take care,
Your Name
[Contact information]”

Example two

“Hi [Hiring Manager],

I wanted to take a minute to thank you for your time on [the day the interview took place]. I enjoyed our conversation about [a memorable moment], and the [position interviewed for] position sounds like an excellent opportunity for me at this point in my career. I would love to become a member of the team! I’m looking forward to hearing about any and all updates you can share, and please don’t hesitate to contact me if you have any questions or concerns. I can also provide more references if needed!

Thanks again for your time,

Your Name
[Contact information]”

Example three

“Hey [Hiring Manager],

I wanted to check in and see whether a decision has been made regarding the [position you interview for] position. I’m always open to hearing feedback based on everything I learned in the interview. Please let me know the latest info when you have a chance.

Thanks!
Your Name
[Contact information]”

Example four

“Hi [Hiring Manager],

I’m following up on my application for the [position interviewed for] position. I’m looking forward to learning more about the opportunity because I think it’d be a great fit based on my experience with [relevant skill]. Any update on your end when you get a chance would be really appreciated! I understand these things take time, so no rush.

Have a wonderful day,
Your Name
[Contact information]”

Example five

“Hi [Hiring Manager],

I just wanted to make sure you saw my last email! I wanted to follow up again to see if you had any updates regarding the [position interviewed for] position. Please let me know when you get a chance.

I hope your weekend is great!
Your Name
[Contact information]”

Example six

“Hello there [Hiring Manager],

My name is [Your Name], we met about a week ago at for an interview for the [position you interviewed for] position. I just wanted to thank you again for sharing your experience at [company in question] with me and for providing me with tons of info about the [position you interview for] position.

Learning more about the fast-paced and unique culture of the campy made me very excited to further explore opportunities with the team at [company in question]. I really appreciated your time and advice, and I had a genuinely great time at the interview.

I've also attached my resume for reference, as well as my cover letter, references, and a few of the projects that I mentioned in the interview as well. Please let me know if there’s anything else you need on my end, I would be happy to provide. I look forward to talking with you again soon!

Have a great day,
Your Name
[Contact information]”

Are you ready to submit that follow-up email and get the response from the interviewer you were looking for? We get that silence after an interview can be nerve-wracking for interviewees. However, a follow-up email can sometimes make or break whether or not you get a callback. Good luck, and don’t forget to proofread!

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