How To Decline A Job Offer After Accepting (With Sample Email)

Did you already accept a job? But not feeling like this is the right move for you after giving it some thought? Here’s how to decline a job offer after accepting it.

Firstly, you have more flexibility than you might think. Most resources will tell you that you might have a difficult time navigating this scenario. But it’s quite simple if you don’t overthink it.

When Can You Withdraw

Did you already sign the employment agreement? Did you not sign it yet? Either way, you can still rescind yourself from the job. The reality is, you have up until your very first day of employment to be able to withdraw yourself.

If you wait too long, you most likely will be taking a hit on your reputation. And reputation is very important in the job market today. That said, all employers know that situations change and they need to be flexible.

Simply put, you can withdraw your employment up until your very first day of work.

Should You Turn It Down

Before you go ahead and communicate with the HR manager that you are going to withdraw yourself be sure that you spend the time to ensure this is the right path for you.

Did someone give you a better job offer? If that’s the case, be sure that you absolutely know that you have that job locked in. You don’t want to get into a situation where you accepted one job offer that ends up falling through while withdrawing from the other. That’s probably the worst situation that could occur.

If you still feel this is the right move for you, be sure you don’t waste any time. Communicate with the HR manager as soon as you possibly can. The more time you wait and the closer it gets to your start date, the worse of an impact it will have on your reputation.

Should I Continue Interviewing After Accepting An Offer

This question comes up a lot. An interviewer is asking, "Should I continue to apply and interview for jobs even after I've accepted a job offer?" The answer is, no. That's because you should have made sure that the job you were applying for is one that's going to have an impact on your career path as well as be beneficial to your financial requirements. If it wasn't, you might want to calibrate how you are performing your job search.

How To Decline The Job Offer After Accepting Email

If you want to withdraw after you’ve accepted the employment offer, you’ll want to keep your email and reasoning quite simple. I would recommend email as your form of communication as by the phone tends to encourage the interviewer to pry into your personal reason for declining. If they call you, be sure that you reiterate exactly what you said by email.

Here’s an example of what you’ll want to say by email:

Hi [Hiring Manager],

Unfortunately, I am going to need to withdraw my employment. I apologize for this inconvenience and I realize this puts the company in a challenging position to make a replacement. I wouldn’t have made this choice unless it was for serious reasons.

I hope this doesn’t diminish the opportunity for us to work together in the future.

Thank you,
[Your name]

That example keeps it to the point and doesn’t elaborate on your reason for withdrawing even after you’ve accepted their offer for employment.

What you want to avoid is anything that:

Try not to tell a lie during this scenario either. Simply provide the communication as soon as you possibly can and go straight to the point. If the HR department replies back to you asking for additional questions that they’d like answered, you’ll have to navigate this with brevity and little emotion. Keep your professionalism intact.

If you started your first day of employment with a company and you’d like to leave, then you can do so. Even if you leave a company pretty quickly, that’s fairly common. You have options.


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