Follow-Up Email After Interview Examples & Templates (+ Best Method for 2020)
Sending a follow-up email after an interview is considered a polite nudge to your hiring manager or interviewer. It reminds them of your candidacy and makes sure they follow through with the interview and hiring process. Part of the process for employers is to inform candidates that they moved onto a second interview, are ready to receive a job offer, or are simply not qualified or right for the role.
As a job seeker, you might feel uncertain of your future without knowing whether or not your interview was successful. Or worse, having an interview be successful but simply not putting forth enough effort to stand out from the rest of the candidates who performed well in their interviews. Writing a follow-up interview email is considered a normal part of the job search process for a job candidate. And for employers, receiving these letters and emails is a regular part of hiring for a role.
How to Write a Follow-up Email
Before using an email template provided, you should consider what’s required to customize or write your personalized follow-up email. All emails should be personalized to the experience you and the HR manager, recruiter, hiring manager, or interviewer shared.
Use a catchy subject line
Did you send a thank you email after your job interview? If you did, then you should directly reply to that email and follow-up. If you didn’t, consider an email subject line that refers to something unique you both shared in the interview. For example, did you both speak about a sports team you shared in common? If so, use that as the subject line.
Here are some examples:
- The candidate with the cool hair
- The candidate who loves the Chicago Cubs as much as you
- The candidate from last week at 9 AM on Wednesday
As long as your subject line is customized and unique, the person receiving this follow-up is more inclined to click to read your email and recall your session.
Keep your email simple
The shorter your email, the more likely the person is to read it and thus, respond. Keep your email under 200 words. Simply use a part of your interview session to recall the interviewer’s memory and then create your request to receive more information on the hiring process.
Address the person by name
Make your email personalized, address the person by name. Never say, “Dear Hiring Manager” in this setting. You have already spoken to this person multiple times. Because of this, you both are familiar with each other. You can refer to them by their first name. Say, “Hey Ryan” to start your email.
Have an informative email signature
Having your personal website, LinkedIn profile, or Twitter (or other professional social media presence) can help the interviewer recall who you are. They can click these links and see your face and get reminded of who you are. You may want to include your current job title and company name, as well.
Keep your email to an ask
You don’t need to remind the hiring manager of the job title or job opportunity you’re applying for. Simply write a basic ask after you’ve helped them remember who you are and make sure they’re following through on the interview process. For example, “I haven’t heard from you in a week or so and I wanted to make sure you were still searching to fill this role.”
Be polite and empathetic
Since you’re creating an email ask, it’s important to be considerate to the other person. This will leave a positive impression on the reader when they open your email. For example, show empathy and say, “I know you have a busy schedule and are loaded with emails from candidates.” It’s nice to be empathetic to the recruiter, interviewer, or hiring manager.
Show your interest level
It’s always nice to show your interest level to the recruiter. Ask them a relevant question about the job or the role. Be sure it’s something relevant to what you discussed. For example, “I had an additional question about the way the marketing team operates and I’d love to ask about it during the next interview or time we have to talk.”
Attach your job application assets again
This is a small trick and can be helpful for your interviewer. If you feel your potential employer is speaking with multiple people about this role, you can attach your resume and cover letter to your follow-up email and letter. This will provide them your job application assets once more so they don’t have to refer to old emails, files, or HR software to find you.
When to Send Your Follow-up Email
Sending your follow-up email letter should be timed perfectly. The best trick is to place a calendar reminder in your personal calendar that informs you of the day to follow-up with your interviewer if you didn’t hear back about the job position. You should set this reminder anywhere from 3-5 business days after your interview if you didn’t hear from them.
Three business days is considered putting a little pressure on your interviewer while five business days might be a little late. Use your best judgment.
Best Day and Time to Send Your Email
After weekends, most email inboxes are quite full. Because of this, avoid Mondays, unless your interview lands perfectly to where 5 business days after your interview happens to be a Monday. Send your email anywhere from 11 AM to 2 PM, when professionals have cleared out their inboxes and are more receptive to seeing your message.
Types of Follow-up Emails
There are a few types of follow-up letters you can send to your interviewer. They are defined as:
- A thank you email: The email you send after your first interview or phone call thanking them for their time.
- A follow up email: The email discussed in this guide, which reminds the person that you haven’t heard back yet about the hiring decision on the opportunity or next steps in the interview process.
- A second follow up email: The email you send after your follow-up email or letter when you haven’t heard back from your initial follow-up.
Follow-up Email After a Phone Interview Example
Below is an email example sending the hiring manager a follow-up after your initial phone call.
Email subject: Our call last Thursday was awesome!
Tip: If you are truly passionate about working with this business, perform an informational interview. It’s an interview where you ask someone working within the company you want to be hired career advice. This can help you to gather important information that can be useful during the interview process, like what to expect or what to say to help align you to the role better.
Follow-up Email After an In Person Interview Example
Below is an email example after attending an in-person interview (best method for 2020!). Or when the actual interview took place within their office or workplace.
Email subject: It was great to visit on Thursday!
Common questions asked by job seekers regarding follow-up emails.
How long should you wait until after an interview to follow up?
You should wait no longer than 5 business days after your interview. 3 business days if you have not heard back from your potential employer. This would be regardless of their response after sending an initial thank you email after the interview.
Should you send a follow-up email after an interview?
It is considered standard practice to send a follow-up email after an interview. And shows the employer your passion for the job opportunity. It is recommended that you send one of these emails rather than not.
How can I tell if the interview went well?
The interviewer will tell you on the spot that they enjoyed the conversation, that they feel you are a good fit for the job opportunity, that they’d like you to interview in-person or that you should hear back from them within the next few days. Any type of proactive response to moving you along with the interview process and securing your role. These are strong indicators that the interview went well.
Related Hiring ResourcesFollow Up By Email Regarding Your Job Status
No Response After Interview? How To Follow Up By Email [2020 Updated]
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