Best Follow-Up Emails After an Interview (Examples and Tips to Get a Response) [2020]

follow up email after interview

Sending a follow-up email after an interview is considered a polite nudge to the hiring manager or interviewer. It reminds them of your candidacy and makes sure they follow through with the interview and hiring process. Part of the process for employers is to inform candidates that they moved onto a second interview, are ready to receive a job offer, or are simply not qualified or right for the role.

As a job seeker, you might feel uncertain of your future without knowing whether or not the interview was successful. Or worse, having an interview be successful but simply not putting forth enough effort to stand out from the rest of the candidates who performed well too. Writing a follow-up interview email is considered a normal part of the job search process for a job candidate. And for employers, receiving these letters and emails is a regular part of hiring for a role.

How to Write a Follow-up Email

Before using an email template provided, consider what’s required to customize or write the personalized follow-up email. All emails should be personalized to the experience the candidate and the HR manager, recruiter, hiring manager, or interviewer shared.

Use a catchy subject line

Did you send a thank you email after the job interview? If so, then you should directly reply to that email and follow-up in that "thread". If not, consider an email subject line that refers to something unique that was shared in the interview. For example, was a sports team shared in the interview? If so, use that as the subject line.

Here are some examples:

As long as the subject line is customized and unique, the person receiving this follow-up is more inclined to click to read the email and recall the session.

Keep your email simple

The shorter the email, the more likely the person is to read it and thus, respond. Keep the email under 200 words. Simply use a part of the interview session to recall the interviewer’s memory and then create the request to receive more information on the hiring process.

For example:

The interview last week was wonderful, I loved talking to you about the team updating to the latest version of iOS and how that has changed their process.

Another example:

I really enjoyed speaking with you the other week and learning about how the marketing team is focusing on content marketing this year.

Address the person by name

Make the email personalized, address the person by name. Never say, “Dear Hiring Manager” in this setting. You have already spoken to this person multiple times. Because of this, you both are familiar with each other. You can refer to them by their first name. Say, “Hey Ryan” to start the email.

Have an informative email signature

Having a personal website, LinkedIn profile, or Twitter (or other professional social media presence) profile as part of the signature can help the interviewer recall who you are. They can click these links and see your face and get reminded of who you are. You may want to include the current job title and company name in the email signature, as well.

Keep your email to an ask

You don’t need to remind the hiring manager of the job title or job opportunity you’re applying for. Simply write a basic ask after you’ve helped them remember who you are and make sure they’re following through on the interview process. For example, “I haven’t heard from you in a week or so and I wanted to make sure you were still searching to fill this role.”

Be polite and empathetic

Since you’re creating an email ask, it’s important to be considerate to the other person. This will leave a positive impression on the reader when they open the email. For example, show empathy and say, “I know you have a busy schedule and are loaded with emails from candidates.” It’s nice to be empathetic to the recruiter, interviewer, or hiring manager.

Show your interest level

It’s always nice to show a high-interest level to the recruiter. Ask them a relevant question about the job or the role. Be sure it’s something relevant to what was discussed. For example, “I had an additional question about the way the marketing team operates and I’d love to ask about it during the next interview or time we have to talk.”

Attach your job application assets again

This is a small trick and can be helpful for the interviewer. If you feel the potential employer is speaking with multiple people about this role, you can attach a resume and cover letter to the follow-up email and letter. This will provide them with job application assets once more so they don’t have to refer to old emails, files, or HR software.

When to Send a Follow-up Email

Sending a follow-up email letter should be timed perfectly. The best trick is to place a calendar reminder in a personal calendar that reminds you of the day to follow-up with the interviewer if you didn’t hear back about the job position. Set this reminder anywhere from 3-5 business days after the interview if you didn’t hear from the hiring manager.

Three business days is considered putting a little pressure on the interviewer while five business days might be late. Use good judgment.

Best Day and Time to Send the Email

After weekends, most email inboxes are quite full. Because of this, avoid Mondays, unless the interview lands perfectly to where 5 business days after the interview happens to be a Monday. Send the email anywhere from 11 AM to 2 PM, when professionals have cleared out their inboxes and are more receptive to seeing the message.

Types of Follow-up Emails

There are a few types of follow-up letters that can be sent to the interviewer. They are defined as:

Follow-up Email After a Phone Interview Example

Below is an email example sending the hiring manager a follow-up after the initial phone call.

Email subject: Our call last Thursday was awesome!

Hey Joe —

It was great talking to you about the job opportunity and the Chicago Cubs! Loved it. This really sounds like it could be my dream job and I wanted to follow-up and see if you had the next steps for me.

Attaching my resume and cover letter for you once again. I really look forward to meeting the team and hearing about the next steps.

Thanks so much Joe,
Benjamin

Tip: If you are truly passionate about working with this business, perform an informational interview. It’s an interview where you ask someone working within the company you want to be hired career advice. This can help you to gather important information that can be useful during the interview process, like what to expect or what to say to help align you to the role better.

Follow-up Email After an In Person Interview Example

Below is an email example after attending an in-person interview (best method for 2020!). Or when the actual interview took place within their office or workplace.

Email subject: It was great to visit on Thursday!

Hey Joe —

I loved seeing the office and I noticed how the work culture was so focused. Clear of meeting and distractions, I loved that. I wanted to follow-up with you about the next steps in the interview process. After interviewing, I felt like this was a great fit for me and I hope the team did too.

I’m attaching my resume and cover letter once more just in case.

Thanks so much Joe,
Benjamin

Follow-up Email After an Interview to Check on the Status of Moving Forward

It can be beneficial to check with the hiring manager on the next steps. Especially if the hiring manager hasn't sent any further details on the next interview, status of any job offer, or generally provided any feedback. This type of email can be used when checking on the status of a job application as well.

Email subject: It was great to visit on Thursday!

Hey Joe —

I haven't heard from you yet and I wanted to check on the status of the hiring process. The conversation was incredible. I felt highly motivated to start digging into the challenges you shared with me.

I've attached my resume, cover letter, and some further details for the team to review.

Thanks so much Joe,
Robert

FAQ’s

Common questions asked by job seekers regarding follow-up emails.

How long should you wait until after an interview to follow up?

You should wait no longer than 5 business days after the interview. 3 business days if you have not heard back from the potential employer. This would be regardless of their response after sending an initial thank you email after the interview.

Should you send a follow-up email after an interview?

It is considered standard practice to send a follow-up email after an interview. And shows the employer passion for the job opportunity. It is recommended that you send one of these emails rather than not.

How can I tell if the interview went well?

The interviewer will tell you on the spot that they enjoyed the conversation, that they feel you are a good fit for the job opportunity, that they’d like you to interview in-person or that you should hear back from them within the next few days. Any type of proactive response to moving you along with the interview process and securing the role. These are strong indicators that the interview went well.

Related Hiring Resources

Follow Up By Email Regarding Your Job Status
No Response After Interview? How To Follow Up By Email [2020 Updated]
author: patrick algrim
About the author

Patrick Algrim is an experienced executive who has spent a number of years in Silicon Valley hiring and coaching some of the world’s most valuable technology teams. Patrick has been a source for Human Resources and career related insights for Forbes, Glassdoor, Entrepreneur, Recruiter.com, SparkHire, and many more.

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