2 Best Thank You Emails After an Interview (+ Free Templates, Writing Guide) [2020]

thank you email after interview

A thank you email is a note that’s sent on behalf of a job candidate or interviewee after an interview. This message is sent to a hiring manager, interviewer, or another person who may have been part of the interview process. The thank you note is intended to show appreciation for the time spent interviewing the interviewee, on behalf of the job candidate.

Thank you notes are often sent in email format, rather than creating a handwritten thank you note and mailing it through U.S. parcel mail (or “snail mail”) to the hiring manager or interviewer. An effective time to send a thank you email is anywhere from 24 hours to 48 hours post interview (or when the job interview is complete).

thank you email after an interview

Showing appreciation to a potential employer, HR manager, hiring manager, or recruiter is a great way to leave a lasting good impression once the interview is complete. And for job seekers, can help hiring managers feel comfortable knowing that their candidate is enthusiastic about the company, job title, and job opportunity. This encourages the job interview process to move forward, often leading to a second interview or job offer.

Tip: As a job seeker, if you interviewed with multiple interviewers (like in a group interview or panel interview), be sure to write a customized and personal thank you note to each interviewer. Never send a group email to all interviewers.

What to Include in a Thank You Email

Writing an effective thank you email as a job seeker means recollecting and putting effort into:

Tip: As a job seeker, attaching a resume, cover letter, and relevant recommendation letters may be a helpful way to encourage the hiring manager to review these job application assets once more and move forward with the next steps in the interview process.

The thank you email should be in formal writing format, using proper grammar and punctuation in a good manner. Communication with the hiring manager should not be forceful or pressuring a hiring decision. Job seekers should be aiming to assist the hiring manager with their decision-making process versus forcing it.

Tip: Job seekers should consider performing an informational interview with a professional who is already employed with the prospective employer. An informational interview can give job seekers keen insights to what the hiring manager is looking for in an ideal candidate. This career advice session between an employed person and a job seeker can provide details that give job seekers a “leg up” in the job search process.

Writing a Thank You Email After an Interview

Writing an effective thank you email is simple, keep the email short, impactful, and helpful for the interviewer to recall the interview session. Consider the interviewer’s point of view. The interviewer may have performed more than a few interviews that day or week, and received an interview email from each candidate thanking them. Writing a great thank you letter means the job seeker must remember key parts of the interview where the hiring manager felt compelled or engaged in the conversation and help them to recall the session.

The desired outcome is the interviewer feeling a positive impression upon the candidate. The thank you email provides ample opportunity to show professionalism and the ability to communicate effectively (which presents active-listening skills and general business etiquette or communication skills).

Tip: Job seekers shouldn’t disregard the impact an email can have over a handwritten note or post interview letter. By sending an email the job seeker has the opportunity to provide useful links to helpful resources on behalf of the candidate. For example, being able to link to a professional social media presence like LinkedIn or a personal website. This can be very effective and helpful for the hiring manager.

Thank You Email Subject Lines

Picking the right subject line can be an effective way to grab the interviewers attention. Here are a few examples of effective subject lines for thank you emails after an interview:

Short Thank You Email Sample

Hi Dean —

I really want to thank you for your time yesterday. It was an absolute pleasure to speak with you. It was great to go over how the position requires a special level of critical thinking and creative thinking. That special quantitative and qualitative mix we both appreciated about Steve Jobs.

Let me know if you need anything from me to move forward.

Cheers,
Sam

Long Thank You Email Example

Hi Dean —

Yesterday was really fantastic and I want to thank you for your time. It was special to be able to discover what Apple is looking for. And how you were able to learn so much from Steve Jobs over the years. It’s especially special to me because Steve is one of my idols. I grew up with his products and services and they had considerable impact on me as a child. I’d love to learn more about how I can be considered for the open position.

A few details that might help you about me: Increased overall sales by 23% using automated sales platforms in 2017 at Glassdoor. Made significant improvements to customer churn rate using creative customer appreciation techniques.

If there’s anything you need from me don’t hesitate to ask.

Thank you so much for your time yesterday, once again.
James

Thank You Email Template

Dear [Interviewer’s Name] —

I had a wonderful time speaking with you [Date/Time]. It was especially wonderful speaking with you about the work culture and [Significant Talking Point]. I’m excited to learn more about this opportunity in further interviews. If there’s something that you’d like to see more of based on my resume or previous experience, please don’t hesitate to ask.

I look forward to moving forward in the interview process and continuing to meet with the rest of the hiring team and my potential colleagues in the future.

Thank you so much for your time,
[Your Name]

The above template is applicable for thank you emails for all job positions, including popular job titles like:

Thank You Email Resources

author: patrick algrim
About the author

Patrick Algrim is an experienced executive who has spent a number of years in Silicon Valley hiring and coaching some of the world’s most valuable technology teams. Patrick has been a source for Human Resources and career related insights for Forbes, Glassdoor, Entrepreneur, Recruiter.com, SparkHire, and many more.

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