2 Best Thank You Emails After an Interview (+ Free Templates, Writing Guide) 
A thank you email is a note that’s sent on behalf of a job candidate or interviewee after an interview. This message is sent to a hiring manager, interviewer, or another person who may have been part of the interview process. The thank you note is intended to show appreciation for the time spent interviewing the interviewee, on behalf of the job candidate.
Thank you notes are often sent in email format, rather than creating a handwritten thank you note and mailing it through U.S. parcel mail (or “snail mail”) to the hiring manager or interviewer. An effective time to send a thank you email is anywhere from 24 hours to 48 hours post interview (or when the job interview is complete).
Showing appreciation to a potential employer, HR manager, hiring manager, or recruiter is a great way to leave a lasting good impression once the interview is complete. And for job seekers, can help hiring managers feel comfortable knowing that their candidate is enthusiastic about the company, job title, and job opportunity. This encourages the job interview process to move forward, often leading to a second interview or job offer.
Tip: As a job seeker, if you interviewed with multiple interviewers (like in a group interview or panel interview), be sure to write a customized and personal thank you note to each interviewer. Never send a group email to all interviewers.
What to Include in a Thank You Email
Writing an effective thank you email as a job seeker means recollecting and putting effort into:
- Recalling positive parts of the conversation shared during the job interview.
- Showing enthusiasm and excitement for the opportunity to be employed at the company.
- Including relevant information, like work achievements that may help the hiring manager or recruiter in the hiring process or show a good fit for the position on behalf of the candidate.
- Thanking the interviewer for their time and wanting to stay in touch as professional contacts regardless of the outcome.
- (Optional) A question at the end of the email. The question can be related to the company, culture, an interview question, or questions regarding the requirements for the open position.
Tip: As a job seeker, attaching a resume, cover letter, and relevant recommendation letters may be a helpful way to encourage the hiring manager to review these job application assets once more and move forward with the next steps in the interview process.
The thank you email should be in formal writing format, using proper grammar and punctuation in a good manner. Communication with the hiring manager should not be forceful or pressuring a hiring decision. Job seekers should be aiming to assist the hiring manager with their decision-making process versus forcing it.
Tip: Job seekers should consider performing an informational interview with a professional who is already employed with the prospective employer. An informational interview can give job seekers keen insights to what the hiring manager is looking for in an ideal candidate. This career advice session between an employed person and a job seeker can provide details that give job seekers a “leg up” in the job search process.
Writing a Thank You Email After an Interview
Writing an effective thank you email is simple, keep the email short, impactful, and helpful for the interviewer to recall the interview session. Consider the interviewer’s point of view. The interviewer may have performed more than a few interviews that day or week, and received an interview email from each candidate thanking them. Writing a great thank you letter means the job seeker must remember key parts of the interview where the hiring manager felt compelled or engaged in the conversation and help them to recall the session.
The desired outcome is the interviewer feeling a positive impression upon the candidate. The thank you email provides ample opportunity to show professionalism and the ability to communicate effectively (which presents active-listening skills and general business etiquette or communication skills).
Tip: Job seekers shouldn’t disregard the impact an email can have over a handwritten note or post interview letter. By sending an email the job seeker has the opportunity to provide useful links to helpful resources on behalf of the candidate. For example, being able to link to a professional social media presence like LinkedIn or a personal website. This can be very effective and helpful for the hiring manager.
Thank You Email Subject Lines
Picking the right subject line can be an effective way to grab the interviewers attention. Here are a few examples of effective subject lines for thank you emails after an interview:
- Thanks again for the interview!
- Thank you for the interview
- Thanks for your time
- Thanks for your time (day) (today, yesterday, Friday, etc.)
- Great talking with you
- Great talking with you (day)
- Really enjoyed our conversation (day)
- Great speaking with you!
- Are there any updates on my application?
- Do you need anything else from me?
- This is my dream job, thank you!
Short Thank You Email Sample
Long Thank You Email Example
Thank You Email Template
The above template is applicable for thank you emails for all job positions, including popular job titles like:
- And any other job title
Thank You Email Resources
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