8 Best Thank You Emails After an Interview (+ Free Templates, Writing Guide) 
A thank you email is a note sent on behalf of a job candidate or interviewee after an interview. The hiring manager, team member, or recruiter should receive the thank-you note post-interview. The thank-you note should be sent to show appreciation for the time spent interviewing the interviewee on behalf of the job candidate.
Thank you notes are often sent in email format, rather than creating a handwritten thank you note and mailing it through U.S. parcel mail (or “snail mail”) to the hiring manager or interviewer. An adequate time to send a thank you email is anywhere from 24 hours to 48 hours post-interview (or when the job interview is complete).
Showing appreciation to a potential employer, HR manager, hiring manager, or recruiter is a great way to leave an excellent lasting impression once the interview is complete. For job seekers, this can help hiring managers feel more comfortable knowing their candidate is enthusiastic about the company, job title, and job opportunity. The thank-you email encourages the job interview process to move forward, often leading to a second interview or job offer.
Tip: As a job seeker, if you interviewed with multiple interviewers (like in a group interview or panel interview), be sure to write a customized and personal thank you note to each interviewer. Never send a group email to all interviewers using the same thank-you email. Collect business cards to remember who was part of the panel interview or group interview. Send separate emails or a thank you letter to each participant in the interview.
What to Include in a Thank You Email
Writing a sufficient thank you email (sometimes referred to as a "post-interview thank you email") as a job seeker means recollecting and putting effort into:
- Recalling positive parts of the conversation shared during the job interview.
- Showing enthusiasm and excitement for the opportunity to be employed at the company.
- Including relevant information, like work achievements that may help the hiring manager or recruiter in the hiring process or show a good fit for the position on behalf of the candidate.
- Thanking the interviewer for their time and wanting to stay in touch as professional contacts regardless of the outcome.
- Showing proper business etiquette, having a "good manner," and reciprocating the good impression felt after the interview.
- (Optional) A question at the end of the email. Use a question about the company, culture, interview questions, or questions regarding the open position requirements.
Tip: As a job seeker, attaching a resume, cover letter, and relevant recommendation letters may be a helpful way to encourage the hiring manager to review these job application assets once more and move forward with the next steps in the interview process.
The thank-you email should be written in a formal writing style, using proper grammar and punctuation. Write the letter in active voice style writing. Catherine Traffis of Grammarly.com defines "active voice" as having “a strong, direct, and clear tone.” Communication with the hiring manager should not be forceful or pressuring a hiring decision. Job seekers should be aiming to assist the hiring manager with their decision-making process versus forcing it.
Tip: Job seekers should consider performing an informational interview with a professional who is already employed with the prospective employer. An informational interview can give job seekers keen insights into what the hiring manager is looking for in an ideal candidate. This career advice session between an employed person and a job seeker can provide details that give job seekers a “leg up” in the job search process.
Writing a Thank You Email After an Interview
According to a study performed in 2019 by Career Builder, 57% of job seekers don't send thank-you emails after an interview is completed. And a study performed by PayScale in 2017 reported that 1-in-5 recruiters or hiring managers will dismiss a candidate if they haven't sent a thank-you email after the interview. Writing a thank-you email is worth the effort.
Writing a good thank you email is simple. Keep the email short, impactful, and helpful for the interviewer to recall the interview session. Consider the interviewer’s point of view. The interviewer may have performed more than a few interviews that day or week and received an interview email from each candidate thanking them. Writing a great thank you letter means the job seeker must remember critical parts of the interview where the hiring manager felt compelled or engaged in the conversation. It is the writer’s responsibility to assist the hiring manager in remembering those parts of the conversation.
Tip: The ideal length of an interview thank-you email is one body paragraph, a shorter closing paragraph, and a closing phrase (showing appreciation to the interviewer). This turns into the ideal length of somewhere between 250 and 300 characters. Or anywhere from 75 to 180 words. The shorter the email and more impactful it is—the greater chance the hiring manager is going to be impressed with the job candidate.
The desired outcome is for the interviewer to feel a positive impression upon the candidate. The thank-you email provides ample opportunity to show professionalism and the ability to communicate effectively (which presents active-listening skills and general business etiquette or communication skills).
Tip: Job seekers shouldn’t disregard the impact an email can have over a handwritten note or post-interview letter. By sending an email, the job seeker can provide useful links to helpful resources on behalf of the candidate. For example, providing a link to a professional social media presence like LinkedIn, or a professional website. It can be beneficial for the hiring manager.
Thank You Email Subject Lines
Picking the right subject line can be an effective way to grab the interviewer's attention. Here are a few examples of effective subject lines for thank you emails after an interview:
- Thanks again for the interview!
- Thank you for the interview
- Thanks for your time
- Thanks for your time (day) (today, yesterday, Friday, etc.)
- Great talking with you
- Great talking with you (day)
- Really enjoyed our conversation (day)
- Great speaking with you!
- Are there any updates on my application?
- Do you need anything else from me?
- This is my dream job, thank you!
Tip: It can be beneficial after the interview and after sending the thank-you note; to connect with the interviewer on LinkedIn. A job seeker who has a robust LinkedIn profile (a nice profile photo, headline, tagline, and proper work experience) can be assistive in the hiring manager deciding to move the candidate forward in the next steps of the interview process. The LinkedIn profile can act as a point of reference for the manager.
Short Thank You Email Example/Letter
Below is a short sample interview thank-you email.
Long Thank You Email Example/Letter
Below is a long sample interview thank-you email.
Tip: Use a professional email signature when sending a thank-you email after an interview. According to Hubspot's Lindsay Kolowich Cox, a professional email signature contains a "first and last name, affiliation information, secondary contact information, social profile icons, a call to action, photo or logo, and pronouns."
In-Person Interview Thank You Email Example/Letter
Below is a thank-you email sample after an in-person interview.
Tip: An interview thank-you note or email can certainly persuade hiring managers who are "on the fence" about the job applicant. 58% of HR managers found thank-you notes helpful to the hiring process. With 94% of the HR managers desiring a thank-you email over a handwritten letter, phone call, social media direct message, or text message.
Informal Thank You Email Example/Letter
Below is an informal thank-you email sample.
Formal Thank You Email Example/Letter
Below is a formal thank-you email sample.
Zoom Interview Thank You Email Example/Letter
Below is an interview thank-you email sample after a Zoom interview.
Phone Interview Thank You Email Example/Letter
An interview thank you note/email after a phone interview.
Second Interview Thank You Email Example/Letter
Sample interview thank you note after a second interview.
Thank You Note/Email Template
Use the following thank-you email template to write a thank you email after an interview.
The above template is applicable for thank you emails for all job positions, including popular job titles like:
- And any other job title
How to Write a Thank You Note or Email After an Interview
Follow these steps to write a thank you email after a job interview.
- Step 1: Pick a subject line that's relevant to the job interview.
- Step 2: Use a personal salutation. For example, "Hi John" or "Hey John." Address the email recipient by their given name (first name) or surname (last name). A formal way to address the recipient is "Dear Mr. Johnson."
- Step 3: Begin the email by thanking the interviewer for their time and effort.
- Step 4: Then, proceed to mention something positive and specific about the interview.
- Step 5: Confirm the passion, interest, and desire to move forward in the interview process. If necessary, ask questions about the hiring process and when the second interview will take place.
- Step 6: Include relevant letters of recommendation or accomplishments that can help the hiring manager with their hiring decision.
- Step 7: Close the email with gratitude and thank the interviewer for their time once more.
If a response isn't received after five days of sending a thank-you email, a job seeker should follow-up with the interviewer or hiring manager and ask for an update on the hiring process. It's best to follow-up on the same email thread with the follow-up message, rather than sending a new email with a new subject line, following up on the hiring process.
Avoid these common thank-you email follow-up mistakes:
- Sending a follow-up email daily.
- Sending a long follow-up email that sounds forceful.
- Stalking the interviewer on Facebook, Twitter, LinkedIn or Instagram asking about the next steps in the hiring process.
- Using the follow-up email to pressure the hiring manager in making a hiring decision.
- Moving on with a job search too quickly, instead of providing the hiring manager adequate time to coordinate with the team and decide on the next steps.
Tip: There is no such thing as a "perfect thank you email," only a polite and cordial post interview thank you note that leaves the hiring manager feeling appreciated. Focus on helping the hiring manager make a hiring decision, rather than trying to influence the manager.
It's not uncommon for a job seeker to receive a job rejection email. The job seeker should send a thank-you email to the recruiter, hiring manager, or HR personnel sending the email. Learn how to write that email here.
Thank You Email Resources
- Interview Thank You Email
- Thank You Email After Phone Interview
- Thank You Email After Second Interview
- Thank You Email to Recruiter
- Thank You Email After an Informational Interview
Common thank-you email questions from job seekers.
Do employers respond to thank-you emails?
It's common for employers and hiring managers not to respond to thank-you emails. Rather, respond to the candidate about the next steps in the hiring process. If an interviewer provides enthusiastic feedback about the interview, this can be considered a sign of a "good interview."
Can a thank-you email save a "bad interview?"
It's best to apologize for the performance of the interview. If the interview performance was poor, apologize to the interviewer and explain the reason for the performance. Most of all, the candidate should express an apologetic nature for poor performance, bad behavior, and attempt to recover.
How important is it to send a thank-you email after an interview?
It is critical. 57% of job seekers don't send thank-you emails. But they absolutely should. It's critical to send a thank-you email after all types of job interviews: informational interviews, group interviews, panel interviews, face-to-face interviews, and more.
What shouldn't be said in a thank-you email?
Any language that sounds arrogant or rude. For example, "Even though I already informed you that I was very excited about this position, I would like to use this opportunity to remind you that I'm excited, once more." This type of language can be misinterpreted. Consider sending a professional email, using a professional start to the email. The perfect interview thank you email leaves a positive impression upon the hiring manager and makes the hiring manager feel the candidate is a "great fit" for the work environment and work culture.
What's the best salutation to use for a thank-you email?
The best salutation to use is a professional salutation, followed by a comma rather than a colon. Use the surname or the last name of the professional that is receiving the thank-you email. For example, "Dear Mr. Johnson" or "Dear Mrs. Johnson."
Can I provide better interview answers in the thank-you email?
It's not advised to write long interview answers and correct any poor performance of a job interview question response. Instead, be honest with the interviewer and mention some of the interview answers could have been answered with more clarity. Offer to perform a third interview if they're on the fence about making a hiring decision (making a job offer). Lastly, offer to answer any other questions they might have.
How do I send a thank-you email after the interview?
To send a thank-you email, pick an appropriate subject line to the email that conveys a strong message, address the interviewer by name in the salutation or greeting of the email, use a thank-you email template and replace key parts of the interview in the body paragraph (like qualifications, achievements, or prompting the interviewer to take the next step), and show gratitude to the interviewer in the end paragraph. Send the thank-you email anywhere from 24 hours to 48 hours post interview.
How late is "too late" to send an interview thank-you email?
There is no "too late." Sending a thank-you email after the interview is always valuable. But the recipient might not remember the interview very well. In order to send a late or overdue thank-you email, apologize for the tardiness with sending the thank-you email, write a more robust body paragraph that reminds the interviewer of the interview session, and ask about moving forward in the interview process.
Can I send a thank-you email at night?
While it's best to send the email during times when the hiring manager might be more active on their email, which is between 9 am and 11 am during a workday; if you must send a thank-you email at night, it's better to send one than not send one at all. The hiring manager can choose to open the email at their convenience.
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