Sample Thank You Emails After an Interview [Template]

a picture of business person and thank you email after interview

An interview thank you email is a thank-you note sent on behalf of a job candidate or interviewee after an interview. The hiring manager, team member, or recruiter should receive the thank-you note post-interview. The thank-you note or thank-you email should show appreciation for the time spent interviewing the interviewee on behalf of the job candidate.

The interview thank-you note should be sent by email (a thank-you email), rather than a paper note. A handwritten thank-you note would be mailed through U.S. parcel mail (or “snail mail”) to the manager. Send the note anywhere within 24 hours to 48 hours after the interview (or immediately after the job interview is complete). Timing matters! Make sure to set a calendar reminder. And if the meeting is on a Friday, wait until Monday to send the interview thank-you email.

Showing appreciation to a potential employer, HR manager, or recruiter is a great way to leave a lasting impression. Saying thank-you is important. It can assist hiring managers in feeling comfortable. Knowing their candidate is enthusiastic about the company. And that they have an interest in the position. The interview thank-you note and thank-you email can encourage the job interview process to move forward.

Bottom line: always send a formal thank you letter or email after your job interviews.

Tip: If interviewed with multiple interviewers (like in a group interview or panel interview), write a thank-you note to each interviewer. Never send a group note to all interviewers with the same message. Send separate messages or letters to each participant. Gather email addresses or business cards (so you'll have their contact information) before leaving the building.

What to Include in the Email

Writing a sufficient note means recollecting and putting effort into:

  • Recalling positive parts of the conversation shared during the job interview.
  • Showing enthusiasm and excitement for the opportunity at the company.
  • Including relevant information, like work achievements, may help the manager (or recruiter) in the hiring process.
  • Showing appreciation for their time. And wanting to stay in touch as professional contacts.
  • Showing proper business etiquette, having a "good manner," and reciprocating the good impression after the meeting.
  • (Optional) A question at the end of the note. Use a question about the company, culture, interview questions, or questions regarding the open position requirements.

The thank-you email should be in a formal writing style. Use active voice style writing. Grammarly.com defines "active voice" as having “a strong, direct, and clear tone.” Communication with the manager should not be forceful or pressuring. Assist the manager with their decision-making process versus forcing it.

Tip: Consider performing an informational interview with a professional who is already employed with the prospective employer. An informational interview gives candidates keen insights into what managers are looking for in an ideal candidate (and general career advice).

Why Write a Thank-You Email After an Interview

According to a Career Builder and Accountemps survey, 57 percent of job seekers don't send thank-you emails after an interview. A report performed by PayScale in 2017 reports that 1-in-5 recruiters will dismiss a candidate if they haven't sent a thank-you email. More recently, a report by TopResume suggests "A candidate's thank-you email/note (or lack thereof) takes on greater importance when evaluating a candidate." Nearly 68 percent of managers agreed.

Tip: The ideal length of thank-you emails is between 250 and 300 characters. Or anywhere from 75 to 180 words. The shorter the message (and impactful), the better.

The goal of the email

For the manager to feel a positive impression upon the candidate. And feel the candidate is a "good match" or "good fit" for the position. The email provides ample opportunity to show professionalism and the ability to communicate effectively. Which presents active-listening skills and general business etiquette or communication skills.

Tip: Job seekers shouldn’t disregard the impact an email can have over a handwritten note or post-interview letter. By sending a thank-you email, the job seeker can provide useful links to helpful resources. For example, providing a link to a professional social media presence like LinkedIn, or a professional website.

Interview Thank You Email Subject Lines

Picking the right subject line can be an effective way to grab the interviewer's attention. Effective subject lines for emails:

  • Thank you again for yesterday!
  • Today was great!
  • Had a great time today, thank you!
  • Appreciate your time yesterday!
  • Thank you! Appreciate the time on (day) (today, yesterday, Friday, etc.)
  • Great talking with you! Thank you!
  • Great talking with you (day)! Thank you!
  • Really enjoyed our conversation (day)
  • Great speaking with you! Thank you!
  • Are there any updates on my application?
  • Thank you! Do you need anything else from me?
  • This is my dream job! Thank you!

Tip: It can be beneficial to connect with the interviewer on LinkedIn. The LinkedIn profile can act as a point of reference for the manager.

Here are sample thank-you emails to build your own. And use for building a long-term professional relationship. Pull inspiration from each one of the sample thank-you emails below and add more customization.

Thank You Email After Interview Examples

A Short Interview Thank-you Email Example/Letter

The sample thank-you letter included below.

Subject line: Thank you, yesterday was fantastic!

Donald,

I wanted to say thanks for taking the time to meet. It was an absolute pleasure to speak with you. It was great to cover how the position requires critical thinking and creativity. That unique quantitative and qualitative mix we both appreciated Steve Jobs.

I've included my resume. Let me know if you need anything from me to move forward. I'm excited about this position. If you need any additional information from me, let me know as well.

Cheers,
Sam

P.S. I really want this job and I'm looking forward to hearing from you.

a short thank you note after your interview example

Long Email Example/Letter

A sample thank-you letter included below.

Subject line: A sincere thank-you

Hi Dean:

I want to show my appreciation for your time. Thanks for taking the time to talk. It was special to be able to discover what Apple is looking for.

A few details that might help: Increased overall sales by 23% using automated sales platforms in 2017 at Glassdoor. Made significant improvements to customer churn rate using creative customer appreciation techniques.

I'm excited about this position. The position seemed to match my previous experience. It seems there's a good fit.

Once again, yesterday was great.

James

Bonus Tip: An post-interview note or email can certainly persuade hiring managers who are "on the fence" about the job applicant. 58 percent of HR managers found thank-you notes helpful to the hiring process. With 94 percent of the HR managers desiring a thank-you note/thank-you email over a handwritten letter, phone call, social media direct message, or text message.

Informal Email Example/Letter

The sample thank-you letter included below.

Subject line: Cheers for yesterday!

Hello Ryan,

It was great to speak yesterday over the phone. Thank you for taking the time. The opportunity to work with Apple sounds appealing. I appreciate you spending time with me to explain what the ideal candidate looks like for the team. And running me through the job requirements.

The position seemed to match my previous experience. It seems there's a good fit.

I've attached my resume. And I look forward to hearing back from you next Thursday. Don't hesitate to contact me if any additional information is required.

Sincerely,

Sarah

Formal Email Example/Letter

The sample included below.

Subject line: A wonderful interview, thank you!

Dear Mr. Stanger,

Speaking yesterday morning was really enjoyable. Thanks for taking the time. I'm thrilled about this opportunity. And I believe my previous experience at Facebook and my master's degree in Computer Science make me a qualified candidate for this position.

Please feel free to contact me if you need any further details in order to move forward in the interview process. And please let me know how I can help. Look forward to hearing from you. I'm excited about this position. Don't hesitate to contact me if anything else is required.

Sincerely,

Sarah

Phone Interview Email Example/Letter

Sample thank-you email included below. Use after phone screens, video interviews, or Zoom interviews.

Subject line: I'm excited about this opportunity.

Hello Marissa —

Thanks so much for spending the time to speak with me over the phone yesterday afternoon. I'm attaching my resume, cover letter, and additional accomplishments to share with the team.

  • Increased sales 23% YoY for a SaaS business in 2017.
  • Moved more than 30 feature requests through the pipeline for clients.

I look forward to the next interview and moving along in the process. And please let me know how I can help. Look forward to hearing from you. I'm excited about this position.

Sincerely,

Candice

Grammar tip: Writing a strong note can be a challenge. Use Grammarly or Language Tool to avoid typos and bad grammar.

Second Interview Email Example/Letter

The sample thank-you letter included below.

Subject line: Everything has been great!

Dear Suzie —

I’m so honored to get to this stage in the interview process with Apple, Inc. I’ve included a few career accomplishments in prior emails, so I'll attach my resume one last time. To follow-up on the issue of churned clients, I've attached a small deck I created showing my ideas.

I want to thank you for the opportunity to meet and to discuss the opportunity.

Let me know how I can be of further assistance. I'm excited about this advancement opportunity. And please let me know how I can help. Look forward to hearing from you. I'm excited about this position. Don't hesitate to contact me if any additional information is required.

Thanks, Suzie!

John

P.S. I love the company's dedication to community service!

after a second interview, a thank-you email example

Paper Letter Sample

A hard copy thank you, or paper thank you letter/note is better suited for executive or higher-level positions (like CEO, CFO, COO, or other). Or traditional industries like wedding planning, legal services, or the medical industry. Email format is best for all other positions. Rather than U.S. parcel mail (or “snail mail”). Or if unsure, send the note by email. Communication will happen quicker than postal mail allows.

Paper Thank You Message/Letter Sample and Template

The sample thank-you note included below.

Brian Armstrong

111 W. Maple, Chicago IL 60610

334-558-4873

[email protected]

December 22, 2020

Susan Lee

CEO or [Job Title]

[Company Name] or XYZ Company

333 Operations Rd.

Business Town, IL 60175

Hello Mrs. Lee —

It was an absolute pleasure being able to speak with you last Tuesday regarding the open position of Chief Operating Officer at [Company Name]. I really enjoyed learning about your vision for the future and the requirements of the job applicant.

Our conversation was delightful, and it reinvigorated my love for the industry. I would love to be able to assist you with your upcoming objectives and deliver the highest level of performance for the business. The creative approach to account management confirmed my desire to work with you.

Please let me know how I can help. I'm excited about this position.

Sincerely,

Brian Armstrong

Thank You Note/Email Template

Use the following thank-you email template to format and write a post-interview email showing appreciation to the interviewer.

Dear [Interviewer’s Name] —

Thank you, I had a wonderful time speaking with you on [Date/Time] about [XYZ Company/Company Name]. The [Job Title] seems like a great match for my skills. It was especially wonderful speaking with you about the work culture and [Significant Talking Point]. I’m excited to learn more about this opportunity in further interviews. If there’s something that you’d like to see more of based on my resume or previous experience, please don’t hesitate to ask.

I'm excited about moving forward in the interview process with [Company Name]/[Job Title]. And meeting with the rest of the hiring team or my potential colleagues in the future. This sounds like an exciting opportunity. I'm ready to move forward!

Best regards,

Your name

Contact details:

[Email Address]

[Phone Number]

[LinkedIn URL]

How to Write a Thank-You Note After an Interview

Follow these steps to write the best thank-you email:

  • Pick a subject line that's relevant to the job interview. Use one that fits your situation best.
  • Use a personal salutation and personalized greeting. For example, "John" or "Hello, John." Address the email recipient by their given name (first name) or surname (last name). A formal way to address the recipient is "Dear Mr. Johnson."
  • Begin the email by thanking the interviewer for their time and effort. A starting sentence or phrase showing appreciation for their time. Just like confidence, humility is key. Add customization.
  • Then, proceed to mention something positive and specific about the interview. Alternatively, present a solution to a company problem. Or if the job didn't feel right after the interview, clearly state that in the email.
  • Confirm the passion, interest, and desire to move forward in the interview process. If necessary, ask questions about the hiring process and when the second interview will take place. The length of the message might vary based on the degree of formality the job requires.
  • Include relevant letters of recommendation or accomplishments that can help the interviewer with their hiring decision.
  • Close the email with gratitude and thank the interviewer for their time once more. Use a professional email signature with a link to a personal website (showing their personal brand) or LinkedIn profile page.
  • Send your thank-you email. Make sure to send it quickly. Double-check the email mentions something specific to the interview. And make sure to check the email for grammar issues before sending it.

Pretend what would be said if you were saying showing appreciation in person to make the email a little more personal. A golden rule is, be concise and polite.

If a response isn't received after five days of sending a thank-you note/thank-you email, a job seeker should follow-up with the interviewer.

Avoid these common "thank you email after an interview" mistakes

  • Sending a follow-up email daily.
  • Sending a long follow-up email that sounds forceful.
  • Stalking the interviewer on Facebook, Twitter, LinkedIn, or Instagram asking about the next steps in the hiring process.
  • Using the follow-up email to pressure the interviewer in making a hiring decision.
  • Moving on with a job search too quickly. Instead of providing the interviewer with adequate time to coordinate with the team and decide on the next steps.

Tip: There is no such thing as a "perfect thank you email," only a polite and cordial post-interview thank-you email or note. Focus on helping the interviewer make a hiring decision.

It's not uncommon for a job seeker to receive a job rejection email. The job seeker should send a thank-you note/thank-you email to the recruiter, interviewer, or HR personnel sending the email. Learn how to write that email here.

Additional Resources

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Interview Question and Answer Guide (PDF)

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author: patrick algrim
About the author

Patrick Algrim is a Certified Professional Resume Writer (CPRW), NCDA Certified Career Counselor (CCC), and general career expert. Patrick has completed the NACE Coaching Certification Program (CCP). And has been published as a career expert on Forbes, Glassdoor, American Express, Reader's Digest, LiveCareer, Zety, Yahoo, Recruiter.com, SparkHire, SHRM.org, Process.st, FairyGodBoss, HRCI.org, St. Edwards University, NC State University, IBTimes.com, Thrive Global, TMCnet.com, Work It Daily, Workology, Career Guide, MyPerfectResume, College Career Life, The HR Digest, WorkWise, Career Cast, Elite Staffing, Women in HR, All About Careers, Upstart HR, The Street, Monster, The Ladders, Introvert Whisperer, and many more. Find him on LinkedIn.

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