Thank You Email After Interview (Samples, How to Write It) [2020 Updated]

thank you email after interview

Writing a thank you email after an interview says a lot about you as a potential employee. Most notably, it says that you care about the opportunities presented to you and appreciate them. This shows your potential employer that you’re the kind of team player with ethics that they would want to make a part of their company.

Writing this email isn’t a brisk and easy task. If you’re sending this to the company you really want to work for, it has to be absolutely perfect. We’re here to help you achieve the best thank you email with our guide, complete with samples, tips, tricks, and much more.

thank you email after an interview

Table of Contents

Before we dive into the guide itself, let’s take a look at why writing a thank you note after an interview is so important.

Why Should I Write a Thank You Note After My Interview?

The most obvious answer to this is that it is simply just polite to send a thank you email after being offered an interview. It certainly isn’t required in order to win that position, no matter what certain controversial hiring managers on the Internet might say.

However, sending a thank you email does set you apart from other candidates because you’re maintaining rapport with your manager. You’re taking an extra step, doing the “extra credit” so to speak. You’re making more of an impression simply because you’re making it clear that you very much want this job and appreciate the opportunity given to you by the company. A thank you letter can be a great little bit of icing on the cake of a great interview. In fact, studies show that 91% of interviewers appreciate being thanked for the interview.

Related: Best "Thank You" Email After A Second Interview

It’s also worth noting that timing is important when penning a thank you note to a manager. Send your email when the hiring manager’s impression of you is still fresh, somewhere between one to two days after the interview takes place.

It also additionally worth noting that if your interview did not go well, was extremely drawn-out, and was obviously not a winner, you should not send a thank you email. You certainly can if you want, and it will make you look very polite. But you shouldn’t feel the need to thank a company or manager for an interview that took an unnecessarily large chunk of time out of your day, only to be a total and complete flop.

Related: 18 Signs Of A Bad Interview (And How To Spot Them)

Now that we’ve covered why and when you should write a thank you email after a job interview, let’s look into all the ways you can craft an excellent attention-grabbing thank you email.

What Should Go Inside My Email?

This depends so much on the job you were interviewing for, the vibe of your manager, how well the interview itself went, and a wealth of other factors. At the most basic level, your thank you email should include:

That’s really all it takes! But getting the message across can be messy if you’re not careful. A boring, poorly-formatted email littered with spelling mistakes and an overall needy tone is not ideal.

This is why our guide is so long and in-depth. There are a million mistakes you can make in a thank you email that could deteriorate your reputation, even after a very successful interview. There are also many ways to write a thank you email after an interview depending on the specific job you were applying for.

Let’s dive into exactly how to write an effective and eye-catching thank you email, complete with job function and skill-specific examples.

Related: 2 Best Thank You Emails To Send After A Phone Interview

How to Write an Effective Thank You Email After an Interview

There is a wealth of thank you email templates available online for just about every need. However, you may not even need templates at all. The basic guidelines for how to write a stellar thank you email is as follows:

That’s it! This is the basic outline of an effective thank you email.

Your thank you email should be brief, but not so brief that it seems as if you really don’t care all that much and are just sending a thank you note as a formality. A thank you note that is way too long looks kind of aggressive, and your manager also does not have the time to read a novel. Keep it to one to two paragraphs at most.

So now we know the outline of an effective thank you email. Let’s get into the meaty details of each element of the email, as well as examples of successful thank you emails you can send.

The Thank You Email Subject Line

Your subject line is going to be the first thing your manager will see, other than your email address and your name. Essentially, that subject line is your second impression (the first being your actual interview) and it will also be the contextual opener to what you’ll be saying in your email. As such, your subject line needs to be excellent. And it also needs to be brief and straight to the point without any excessive bells and whistles.

Here are a few great samples to try:

Feel free to get creative, but always remember to keep it short.

Email Sample for Marketing Jobs

After interviewing for a job in a marketing department, there are a couple of samples or templates you can play around with in your thank you email:

Example One

Hello (Hiring Manager’s first name),

I wanted to take a second to thank you for your time (today, yesterday, Tuesday, etc.). I enjoyed our conversation about (a specific topic you discussed) and enjoyed learning about the (job title) position overall.

It sounds like an exciting opportunity, and an opportunity I could succeed and excel in! I’m looking forward to hearing any updates you can share, and don’t hesitate to contact me if you have any questions or concerns in the meantime. I have additional marketing references I would be happy to provide you.

Thanks again for the great conversation (today, yesterday, Tuesday, etc.).

Best Regards,
(Your name)

Example Two

Hello (Hiring Manager’s first name),

Thank you for taking the time to speak with me (today, yesterday, Tuesday, etc.) about the (job title) position at (company name). It was a pleasure talking with you, and I really enjoyed hearing all the details you shared about the opportunity.

The information you shared about (something specific about the job that interests you) sounded particularly interesting.

I am confident that my skills will allow me to come in and succeed in this role, and it’s a position I’d be excited to take on.

I’m looking forward to hearing from you about the next steps, and please don’t hesitate to contact me in the meantime if you have any questions. Marketing is my passion, and I am very much looking forward to being a part of the (company name) team.

Thank you again, and I hope to hear from you soon!

Take care,
(Your name)

Example Three

Dear (Hiring Manager’s first name),

Thank you for taking the time to meet with me (today, yesterday, Tuesday, etc.). I’m very excited about the opportunity to work at (company name)!

The (job title) role certainly sounds exciting, and it’s a role I believe I’d excel in thanks to my (experience or skill that would help you succeed in marketing).

I look forward to hearing feedback as soon as you have any updates and would love to continue discussing the opportunity with you.

Feel free to contact me if you have any questions or need clarification on anything we talked about in the meantime. Thank you again, (Hiring Manager’s first name).

Best regards,
(Your name)

Related: Best "Thank You" Email To A Recruiter

Thank You Email Sample for Engineering and Product Management Jobs

After applying and interviewing for jobs in engineering and product management departments, you can use the approaches demonstrated in these examples:

Example One

Dear (Hiring Manager’s first name):

Thank you very much for your time (today, yesterday, Tuesday, etc.) to interview me for the position of (job title). I appreciate the opportunity to learn more about this job, to meet you and (names of other hiring managers if applicable), and to see your facility.

As we discussed, I have (months and/or years) of experience with engineering and product management. With my background and experience, I believe that I could become a contributor to your team very quickly.

I am excited about this opportunity to join (company name). Please do not hesitate to email or call me if you have any questions or need any additional information.

I look forward to hearing from you!

Best regards,
(Your name)

Example Two

Dear (Hiring Manager’s first name),

Thank you very much for your time (today, yesterday, Tuesday, etc.) to interview me for the position of (job title). I appreciate the opportunity to learn more about this job, to meet you and (names of other hiring managers if applicable), and to see your facility.

As we discussed, I find the technology related to using cloud computing fascinating and an amazing opportunity for the future, but security is also a major concern. Keeping (company name)'s information safe would be a top priority for the person in this job, and I would love to dig deeply into the protective technologies, as well as the threats, to avoid future problems. (Reference anything you may have said that seemed important to the manager in a similar fashion to this paragraph. Also, reference any connection you may have made, such as “I enjoyed finding someone else who attended (college name) and also roots for the (sport) team. Hope they make the finals next year!”)

As we discussed, I have (months and/or years) of experience with engineering and product management. With my background and experience, I believe that I could become a great contributor to your team very quickly.

I am excited about this opportunity to join (company name). Please do not hesitate to email or call me if you have any questions or need any additional information.

I look forward to hearing from you!

Best regards,
(Your name)

Example Three

Dear (Hiring Manager’s first name),

I enjoyed speaking with you (today, yesterday, Tuesday, etc.) about the engineering and product management position at (company name). The job seems to be an excellent match for my skills and interests.

The creative approach to product management that you described confirmed my desire to work with you.

In addition to my enthusiasm, I will bring to the position strong development skills, a dedication to results, and the ability to encourage others to work cooperatively with the department.

I appreciate the time you took to interview me. I am very interested in working for you and look forward to hearing from you regarding this position.

Sincerely,
(Your name)

Email Sample for Operations and Human Resource Jobs

When sending a thank you email for an interview for an operations and human resources job, try playing around with one of these samples:

Example One

Dear (Hiring Manager’s first name),

Thank you for taking the time from your busy schedule to meet with me (today, yesterday, Tuesday, etc.). It was great to discuss career opportunities in (respective industry) with you! Your comments were insightful and gave me lots of ideas for my ongoing job search. I’m excited to follow up on your suggestions to (whatever they may have suggested during the interview).

It was especially exciting to talk to you about (reference a highlight from the conversation you had).

Again, your suggestions and time are so appreciated, and I hope to chat again soon! Please let me know how if there is a way I can return the favor, now or in the future. It’s great to meet others who have as much of a passion for operations and human resources as I do.

Regards,
(Your name)

Example Two

Dear (Hiring Manager’s first name),

I appreciate having the opportunity to speak with you (today, yesterday, Tuesday, etc.) about the (job title) position at (company name). After our conversation, I’m very excited about this opportunity. I believe my skills and interests are a perfect match for this role.

I am particularly interested in (an aspect of the job or hiring organization).

(Add a personal note, specific to the conversation or share a link to something you mentioned in conversation, like your personal website or portfolio.)

I appreciate the time you took to interview me (today, yesterday, Tuesday, etc.), and I look forward to having the opportunity to meet you in person.

If you need any additional information from me, please feel free to contact me at any time! I have a wide range of operations and human resources references that I would love to share with you.

Again, thank you for your time and consideration.

Sincerely,
(Your name)

Example Three

Dear (Hiring Manager’s first name),

Thank you, again, for the time you spent with me (today, yesterday, Tuesday, etc.). I really enjoyed meeting you and exploring how I might be able to assist (company name) as the new (job title).

After our conversations, I am even more confident that this position is a job I would enjoy, as well as one where I can be successful and make a valuable contribution.

I am particularly excited about (an aspect of the job, a particular challenge discussed, or a note about the organization).

(Add a personal note that is specific to the conversation or share a promised resource, like your portfolio or a reference.)

You mentioned that the decision on this position will be made in (time frame provided by the employer). In the meantime, if there is any additional information you need from me please let me know and I’ll send it over to you!

Again, I appreciate the chance to interview with (company name) and am grateful for the time you spent with me.

Sincerely,
(Your name)

Email Sample for Leadership Jobs

It’s important to come off as confident in your thank you email if you interviewed for a position of leadership. Try working with one of these examples:

Example One

Dear (Hiring Manager’s first name),

I would like to thank you, most sincerely, for taking the time to interview me today for the (job title) position that has opened with (company name). It was great to meet you and your team, and I truly enjoyed learning about your current program and touring your office.

I was impressed by the opportunity your next (job title) will have to build a strong, rebranded presence for (company name) on social media. As we discussed, my experience includes creating and managing social media properties for both established and start-up organizations. My successes include (list your major successes).

I am eager to work in a dynamic, full-time (relevant industry) environment. I am invigorated and inspired by collaborative teamwork, and would find it most rewarding to help forward (company names)'s mission of (quote the company's mission statement if available).

If I can provide any additional information to help you with your decision-making process, please let me know. I look forward to hearing from you soon!

Sincerely,
(Your name)

Example Two

Dear (Hiring Manager’s first name),

Thank you very much for taking so much time out of your busy schedule to meet with me and show me around your office. After meeting you and the members of your team, I was impressed not only with the congeniality of your office but also with the depth of knowledge and the professionalism you all demonstrated. I believe that I would be an asset on your projects and would welcome the opportunity to learn from all of you.

As we discussed during my interview, my internship last year had responsibilities very similar to those required for this position.

I am well-versed in meeting challenging project benchmarks and deadlines, and I thrive in situations that require team collaboration, a strong work ethic, and clear-cut communication skills. In regard to our discussion about whether I’d have the flexibility to work overtime or on weekends in order to complete deadline-critical projects, I’d like to assure you that I would be readily available to go this extra mile to contribute to my team’s success.

Thank you again for taking the time to speak with me about this position. I believe that this career opportunity is an excellent match for my talents and would truly appreciate the opportunity to work for a forward-thinking and progressive organization like (company name). Please let me know if there is any additional information I can provide for you to help in your decision-making process.

I look forward to hearing from you very soon.

Best regards,
(Your name)

Example Three

Dear (Hiring Manager’s first name),

Thank you again for speaking with me about the (job title) position at (company name). After hearing from you about the attention to detail and the multitasking skills that are essential for the job, I am more confident than ever that I am an ideal candidate.

I understand that the position requires extensive knowledge of (relevant skills). One of my greatest strengths is my ability to learn new tasks and new technologies quickly and efficiently. (Include an example of a time where you learned how to use new technology in a leadership position.)

You stated that the start date of the position is in (date allotted). Since our interview, I have studied (relevant skill) in depth. I have already made great strides in my fluency with (relevant skill). By the time of staff orientation, I will be extremely well versed in (relevant skill).

I have the leadership experience, organizational skills, and technological savvy to be an essential member of the (company name) team. I greatly appreciate the time you took to interview me, and I look forward to hearing from you about this position.

Best,
(Your name)

Related: 6 Sample “Thank You” Letters For A Scholarship

Email Sample for Nurses

For nursing positions, it's important that you thank someone for their time that they spent with you in the interview. A nursing coordinator or hospital coordinator is very busy. And having them spend time interviewing you is valuable time on behalf of the hospital.

Example one

Dear (Hospital Coordinator Name),

I want to thank you for taking the time to interview me. I was very impressed with the hospital and staff when I visited. I realize your time is very precious and so I wanted to show my gratitude for our great interview session.

Please let me know if I can provide any further information to help you with your hiring decision.

Sincerely,
(Your name)

Email Sample for Teachers

Whether you interviewed for a teacher's position, a teacher assistant position or principal position, the thank you email is roughly the same. Appreciative and impressed with the way students were being treated.

Example one

Dear (Principal or Board Staff Members Name),

It was a pleasure to visit the campus, meet yourself, some students and the rest of the faculty. I can tell how much you value higher education and I would love to be part of that experience. I wanted to say thank you for spending the time interviewing me.

If there's any further information that you need from me, please let me know.

Sincerely,
(Your name)

Related: How To End A Letter: Examples Of Salutations, Closings, Sign Offs

Short Thank You Email Example

Sometimes you just want to get straight to the point and save your interviewer some time reading emails. Short and impactful emails are sometimes the strongest. Your email doesn't have to be lengthy in order to be effective. Here's an example of a short, yet highly professional and impactful thank you email:

Dear (Interviewer Name),

I wanted to shoot you a note and say thank you for taking the time to interview with me. It was a pleasure. I enjoyed meeting the team and really hold the company in high regard after visiting. I'm looking forward to the next part of the process.

If there's any further information that you need from me, please let me know.

Sincerely,
(Your name)

How Soon Should I Send My Email?

As we mentioned earlier in our guide, timing is very important when writing a thank you email to a manager. If you send your email too late, your manager may be a little confused about the delay. If you send your email too early, it may look a little too eager or annoying to the interviewer. The interview process is a lot like dating!

The best rule of thumb when figuring out when to send your email the next day after your interview, sometime in the afternoon (say between 1 pm and 3 pm). Be sure not to send your thank you email any later than 2 days after your interview. The hiring manager’s impression of you is still fresh at these times, but they’re also not getting an email notification from you when you’ve barely left the interview office.

When you email your interviewer at these times, you probably won't hear anything regarding the status of your employment. It's simply too soon for the interviewer to convene with the rest of the team and give you an updated status on the decision to hire you or not. You'll want to follow up 3-5 days later if you don't hear anything back regarding the team moving forward with your employment or not.

If 3 days have passed and you didn't send your thank you letter, you can still send it. Sending one will never hurt. But you may want to include something like, "Sorry about the delay, I was meaning to send this email yesterday but got caught up." This will let the interviewer know you had every intention of sending it at the right time.

Related: No Response After Interview? How To Follow Up By Email

Proofread, Proofread, and Proofread Some More

With writing, be it a thank you email after a job interview or a long-winded guide to writing a thank you email after a job interview, everything needs to be proofread. If your thank-you note is covered in spelling and grammatical errors, your manager will definitely catch them.

If you can’t handle basic grammar or spare the time to just double check your email for errors, that can say a lot more about you than you may like. It could definitely affect your manager’s impression of you after an otherwise good interview.

It is recommended that you follow this method for effective proofreading of an email:

By committing to proofreading like this, your email will be spotless.

Go The Extra Mile: Send A Handwritten Thank You Letter After The Interview

This is a particularly nice technique. Sending a handwritten thank-you note is simple. And you can do this along with your thank you email. Here's what you'll want to do in order to make this happen:

Related: Best Job Offer Thank You Email Or Letter (With Examples)

Example recipient address when sending a handwritten thank you note:

Apple Inc. C/O Sarah Smith
100 Infinite Loop
Cupertino, CA 90012

More Tips and Tricks For Your Thank You Email After The Interview

On top of everything we’ve covered today, there are even more little tips and tricks for improving that thank you email!

Thank You Email After the Interview Common FAQ's

Below are common questions asked by job seekers as it relates to their thank-you note.

Is my thank-you note and follow-up email the same?

Yes. Thanking your manager for the interview is similar to sending a follow-up email after the interview. Though, if you don't hear back from your manager after you send your thank you message, then you may want to follow-up once more.

Should I send a handwritten note?

It can be a great way to get the attention of your manager if they see it. Though, it's important to recognize that most employee's don't receive inbound mail in the office and due to this fact they may not pay attention to their postal (snail mail) mailbox.

If I send postal mail, should it be a thank-you card?

You certainly can send a card or some type of unique format for your letter. But be sure it is professional. Nothing with hearts or pink card stock.

Should I include my cover letter again in my thank-you note?

No. Only include your thank-you message, nothing else.

Should I reference something about the company culture in my thank-you note?

You certainly can. Something along the lines of, "I was so impressed by the company culture, this is a place I greatly desire to work" would be sufficient.

What should I expect next in the hiring process?

After your interview and after sending a thank you note after your interview, you should expect to hear back from one of the HR managers regarding a job offer or an opportunity for a second interview. If they provide you a second interview, you should follow the same process that you took with this last interview.

Is a follow-up letter and thank-you note the same?

A follow-up letter is something that you would send if you don't hear back from your interviewer. A thank-you note is something you would send quickly after your interview. To be clear, you would send a thank-you note after your interview and a follow-up letter when you didn't hear back. Knowing what these types of letters are is important in your job search.

What is a thank-you letter and how is it different from a thank-you note?

A thank-you letter is the exact same as a thank-you note. Except you may send one through the postal mail (snail mail) and another via email.

Should I include follow-up questions in my note or email?

This can certainly help to ensure that your manager responds to your note. Be sure the questions are relevant to the interview or company so the manager feels compelled to respond.

What if I want to clarify one of my answers to one of the interview questions?

This is probably not the place to clarify that. Unfortunately, once your interview is complete, you'll find out quite quickly whether or not you are a great fit for the company.

Related: How To End A Letter: Examples Of Salutations, Closings, Sign Offs

author: patrick algrim
About the author

Patrick Algrim is an experienced executive who has spent a number of years in Silicon Valley hiring and coaching some of the world’s most valuable technology teams. Patrick has been a source for Human Resources and career related insights for Forbes, Glassdoor, Entrepreneur, Recruiter.com, SparkHire, and many more.

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