Thank You Email After Interview (The 2022 Sample Guide)

Best thank you email after interview template to use. A job interview allows you to present yourself as a strong contender for the position. After the interview, you may continue to create a positive impression on the possible employer by writing a thank-you note.

You can compose a compelling letter that makes an impression on the recruiting team if you analyze what to put in your message.

a picture of business person and thank you email after interview

Why is it necessary to send a thank-you letter following an interview?

Some businesses do need a thank-you note following an interview. It's a nice gesture that shows your enthusiasm for the part while also demonstrating decent manners. You receive another opportunity to influence your potential employer's choice when you write a thank-you message following an interview. You might repeat your interest in and credentials for the post by writing a thank-you message.

Because the recruiting process might get rushed, it's always a good idea to send a thank-you email, even if you also send a handwritten letter. A handwritten thank-you note adds a personal touch and can help you stand out from the crowd, as many people no longer write letters. On the other hand, a postal letter might take days to arrive.

When you contact the hiring team, you may reach out to them much more swiftly and influence their choice before finishing the process. Within 24 hours of the interview, send your thank-you email.

Related: Follow-up Email After Interview

a short thank you note after your interview example

Should I send a thank you email after an interview?

What are the benefits of sending a quick thank-you email after an interview? Thank you letters, for example, make a difference.

According to a TopResume poll, 68% of employers and hiring managers believe writing a brief thank-you message following a job interview is essential.

16% of interviewees (about 1 in 5) indicated they had ruled out a candidate in the same poll. This result is because they did not send a thank you email or letter following the interview. As a result, a simple thank-you note can impact a recruiting choice.

After each interview, 31% of qualifying candidates did not write a brief thank-you message, and 7% did not send any thank-you notes.

According to a CareerBuilder poll, only 57% of candidates write thank you cards following an interview.

As these statistics illustrate, a quick post-interview thank-you note might differ between landing the job of your dreams or ending yourself in a position you despise.

It's simple to send a thank-you email, making a good first impression.

The best and quickest option is sending a thank-you email within the first 24 hours following your interview. Make sure you have the recruiting manager's email address.

You want to stand out from the crowd since the manager may have numerous interviews that week.

Send a quick thank-you email to an agency recruiter if you're represented by one. They will then be able to forward it to the recruiting manager.

after a second interview, a thank-you email example

How to write a thank you email after a job interview

Ensure a few common aspects in your thank-you note to make it as effective as possible. The majority of thank-you notes include the following characteristics.

A relevant email subject line

If you're sending your thank-you note by email, you'll need a subject line that delivers your message. A simple and basic subject line like "Thank you for your time" would suffice for most post-interview thank-you messages. Try something like "Great to meet you today" if you're writing a more straightforward message.

Greet the interviewer by name

Always begin thank-you emails with a greeting rather than typing your message right away. Most thank-you messages should start with "Hello [Interviewer Name]" or "Dear [Interviewer name]." Remember to utilize the name the interviewer gave you when you first met, which might have been a first name or a title.

Related: How to Write and Send a Cover Letter Email

Appreciation note

Begin crafting the message's body with a statement of thanks. Please express your gratitude to the interviewer for taking the time to meet with you. Because many hiring managers may be evaluating candidates for many roles simultaneously, include the job title here for clarification. "Thank you for discussing the marketing manager position with me today," for example.

Recap on your credentials

After that, give a brief overview of your experience and background. After reviewing your résumé and speaking with you, the interviewer should already know these qualifications. Therefore, this part should be brief. Connect your qualifications to the role and its specific criteria to demonstrate why you are such a fantastic contender for the job. "My social media and search engine marketing skills would make me an outstanding contender for this marketing position," you may write.

Related: Informal Interview

Encouragement to take the next step

Encourage the hiring manager to take the next step in the recruiting process in the thank-you message. "Please do not hesitate to call me to organize a follow-up interview," for example. To finish this part, refer to what you learned during the interview since you may need to submit references or conduct a second interview to acquire the job.

Related: Follow-up Email After Interview (No Response)

Information about how to contact you

Last but not least, include your contact information. These data should already be on file with the interviewer, but incorporating them in your email can help the hiring team contact you for further steps. Include your email address and phone number below your closing to speed up the recruiting process.

thank-you email example

Perfect thank you email after interview (sample thank you email after interview)

Email subject line: Thank you for speaking with me

Example

Hi John,

Again, I appreciate you taking the time to meet with me yesterday afternoon. I loved learning more about working with the marketing team from our discussion regarding the Marketing Manager role.

It appears to be a satisfying position, particularly considering the potential for cooperation and promotion. I believe that my master's degree in marketing and prior marketing experience qualify me for the job.

I'm excited to talk with you more about this opportunity. If you want any extra information regarding my references, please do not hesitate to contact me.

Thank you very much,

Brian

[email protected]

334-433-9874

Thank you email after phone interview example

A sample thank-you email after a phone interview gets completed by phone.

Thank-you Email Template

Dear [First Name],

[Thank them for the chance to interview you and for taking the time to consider you for the job.] [As a reference for yourself and the interviewer, you may also say when you interviewed for the post.]

[In this part, describe any abilities or credentials that make you the best candidate for the job.] [At the next phrase or two, you can tell any facts mentioned in the interview and any other information about yourself that you think is relevant to the job.]

[Thank the interviewer for the chance one final time and express your eagerness to hear from them.]

Sincerely,

[Your name]

[Your Email]

[Your phone number]

Should I send a thank-you email after a phone interview?

Yes. Like any job interview, job seekers should send a thank-you note to the interviewer who spent time with them on the phone.

Tips for writing a practical thank-you note after a phone interview

To help you write an effective thank you email following your phone interview, follow the guidelines below:

1. Write your first draft right after the interview.

It would help if you started typing your email as soon as your phone interview is finished, while the interview events were still fresh in your mind. To assist the interviewer in remembering who you are and demonstrating your promptness, send this email within 24 hours after your interview. You may enter the email and come back to it later. This time allows your brain to review the topic after a few seconds of rest.

2. Keep your message to a minimum.

Because the interviewer may skim your email fast, make the information short and concise. Try to erase any unneeded material from your email that isn't related to the interview or your credentials for the job when you reread it. This will allow the interviewer to read your email swiftly and return to their business.

3. Double-check the interviewer's email address.

Before sending your email, include the interviewer's address in the subject line. Before sending the email, double-check your notes or the contact information the interviewer provided to ensure you're sending it to the appropriate person. To stay professional and courteous, double-check the spelling of their name before sending the email.

Related: Out of Office Messages

thank-you email example

Thank you email after zoom interview example

A sample interview thank you email after a Zoom interview.

Example

Email subject line: Thank you for the interview yesterday

Dear Lisa,

I appreciate you taking the time to speak with me yesterday, and I appreciate the chance to join the Lodge Industries team. Although I'm sure we would have preferred an in-person interview, I'm delighted we were able to connect.

I was ecstatic to learn that you're searching for a dynamic and outgoing individual with a great love for assisting clients since this is one of the stronger abilities that I've developed over the years.

It was also interesting to learn that we both enjoy coffee, so I'm looking forward to trying out your ideas as soon as possible.

I eagerly await your response and am willing to answer any questions or continue the conversation.

Thank you again for a fantastic conversation and the prospective chance.

Sincerely,

Erin

Should I send a thank you email after a zoom interview?

Yes. A Zoom interview is no different than a phone interview.

Related: Job Application Email

thank-you email example

Thank you email after interview subject line examples

Provide just enough information about why you're sending the email in the subject line. Include the term "thank you" and your name or the job title you applied for (or both).

Clear email subject line examples to use:

  • Thank you for the call yesterday
  • Appreciate the job opportunity
  • Looking forward to the next steps
  • Thank you for the chat yesterday

Related: Internship Thank-you Letter

Short and simple thank you email after interview example

Subject line: Thank you for the time yesterday

Hey John,

Thank you so much for taking the time to speak with me today. It was a joy to learn more about the graphic design position, and I'm looking forward to joining XYZ Company and assisting your team in attracting new customers to your platform.

I eagerly await your response on the next measures, but please do not hesitate to contact me if you require any further information.

Best regards,

Brian

When to send a thank you email after an interview

The optimal time to send a job interview thank-you letter is within the first 24 hours after the interview. Hiring choices get made rapidly, and you don't want to make a poor first impression by being the last candidate to get your thank-you email.

Related: How to Cancel an Interview by Email

Waiting longer than 48 hours after the interview could risk moving forward in the hiring process.

thank-you email example

Sending a thank you email after an interview to multiple interviewers

If you interviewed with many people, send each person a unique thank-you email, but make each letter somewhat different. Mentioning something just the two of you discussed is a simple way to achieve this. Perhaps your mutual love of dogs or the place you grew up in.

Tips on sending a group thank-you letter

Make sure everyone's name is correct. Make a point of writing down the names and titles of everyone engaged in the conversation during or shortly after the interview. At the end of the interview, many group members will present you with their business cards. If they don't, double-check their names' exact spellings on the company's website or LinkedIn.

Be gracious—and appreciative. "Thank you" is the most significant portion of a thank-you note, and it's right there in the name. Thank the recruiting team for their time and consideration and for responding to your queries and clarifying the job description.

Use templates and examples. Before you start writing your message, look at some templates and examples. Use samples to help you write, but make sure your remark is unique. The hiring committee will not be impressed with canned language.

Send your letter as soon as possible. You should submit your message or email as quickly as possible following the interview. Don't wait another 24 hours to express your gratitude.

Send individual notes. Rather than sending a letter to the group, consider sending a thank you email to multiple people.

Don't send a group email if you had multiple interviews. If you were not part of a panel interview, send individual emails rather than group emails.

Related: How to Follow Up On a Job Application

thank-you email example

Example group interview thank-you letter

[Your name]

[Your Email]

[Your phone number]

[Date]

[Company name]

[Hiring manager]

[Company address]

Hey Aaron,

I'd want to express my gratitude to you and your team for giving me the chance to meet with you and learn more about the Support Desk Technician position at XYZ Company. Even though I was a little anxious going into the interview, you put me at ease right away.

I found today's interview questions to be quite engaging and thought-provoking. The opportunity to meet the staff on our office visit was fantastic - they were a highly knowledgable, lively, and pleasant group of individuals with whom I instantly felt at ease.

My interest in joining your team has grown due to today's interview. Your explanation of your customer service methods and standards struck me since it was clear that you take pleasure in providing excellent customer service. As we mentioned throughout our interview, as a volunteer at XYZ Company's support desk, I was regularly able to address escalating difficulty complaints, and I discovered that I loved walking disgruntled tech users through their various challenges.

When I started my interest in taking evening classes in network management during our conversation, you inquired if this would preclude me from working weekends or overtime if needed during "crunch periods." I'd want to reassure you that I'm always willing to work overtime if necessary; the professional development courses I'm interested in are also available online, so I can take them whenever I have free time.

Please let me know if there is any other information I can supply to assist you in making your decision. Upon request, I am delighted to give professional references.

I appreciate you and the rest of the team taking the time to speak with me in-depth, and I hope to hear from you soon.

Thanks so much,

Suzan

Example group interview thank-you email

Jeffrey,

I had a great time today talking to you and the rest of the team about the administrative assistant position at ZZ Corp. I was intrigued by your plans for the third quarter and the goals and obstacles you mentioned.

I'd welcome the opportunity to use my excellent organizing and writing abilities and my knowledge of QuickBooks, Microsoft Office, and Jira to assist you in achieving your objectives. I'm used to dealing with several teams in my present position at ZZ Corp, each with its own culture and goals. I like assisting a variety of contributors and leaders in staying organized and efficient, and I am confident that I could do the same for your team.

Once again, thank you for taking the time to interview me. I'm highly interested in the position, and I'd be delighted to give references if necessary. I eagerly await your response.

Thanks so much,

Ryan

Should I send a handwritten note after an interview?

Send a thank-you email if you had a phone or video interview. It's probably the better option. Following an in-person encounter, handwritten thank-you cards are frequent.

A handwritten message to a high-tech company may make you appear out of touch or unsuited to the industry or corporate culture. Remember, postal mail (snail mail) is slow.

Related: Questions to Ask at the End of an Interview

thank-you email example

When to send a handwritten thank-you note

Send a handwritten note if the following applies:

You want to set yourself out from equally qualified candidates.

In today's environment, everything is digital. Emails, while helpful, aren't very memorable. A good letter or thank-you card, on the other hand, is considerably more unusual and frequently comes as a pleasant surprise.

Because it's not as quick or straightforward as sending an email, the hiring manager knows you put more thought and work into it.

You're well aware that you have time on your hands.

The interviewer may have stated that a hiring decision would get made by the week's end or later. Now, we're not advising you to put off sending a thank-you card. A handwritten note is an excellent option if you have a few days.

As quickly as possible, compose and submit the letter. Ideally, your interviewer should get your thank-you message within a few days following the interview.

Your handwriting is tidy and legible.

The goal of sending a thank-you note is to establish a good first impression, convey thanks for the interviewer's time, and ideally stand out from the crowd. However, a handwritten message no one can see loses your good intentions and may unintentionally create an unfavorable impression.

Do yourself (and your hiring manager) a favor and send an email instead if you know your handwriting is difficult to see.

thank-you email example

Will sending a thank-you note impact my job search results?

The email doesn't guarantee moving forward in the interview process. Although, it can help.

Here's why sending a note could assist in standing out from other candidates:

1. You offer your interviewer basic decency and respect by writing a thank-you note after the interview.

We just do not appreciate each other's time, efforts, and commitments in our busy and often unpleasant environment. So, when you send a thank-you message following an interview, you express your gratitude to your interviewer in no uncertain terms. After all, he had to take time out of his day to spend time with you and learn more about you and what you have to offer.

2. Because so few job candidates follow up with a thank-you message after an interview, you'll stand out if you do.

Surprisingly, most job seekers neglect to write thank-you cards after their interviews. Why? What are the chances? But the central fact is that merely by sending a message, you will find yourself in a position to shine. Strange as it may seem, it is true.

3. You can use a thank-you message to emphasize points you stated during the interview.

Have you ever left an interview wishing you'd pushed a talent or experience the company seemed to be seeking more strongly? You may accomplish just that by writing a thank-you letter after an interview. After thanking your interviewer in the first paragraph of your message, you can use the second paragraph to reiterate the significant points you made during the interview. You may also use a similar method to smooth over any rough places in your interview, such as expanding on or clarifying weak or shaky replies.

thank-you email example

Favorite Resources

Our favorite resources are included below.

Job interview resources

Resume and cover letter resources

Job search resources

free interview question and answer full guide

Interview Question and Answer Guide (PDF)

Download our full interview preparation guide. Complete with common interview questions and example answers. Free download. No email required.

Download PDF
author: patrick algrim
About the author

Patrick Algrim is a Certified Professional Resume Writer (CPRW), NCDA Certified Career Counselor (CCC), and general career expert. Patrick has completed the NACE Coaching Certification Program (CCP). And has been published as a career expert on Forbes, Glassdoor, American Express, Reader's Digest, LiveCareer, Zety, Yahoo, Recruiter.com, SparkHire, SHRM.org, Process.st, FairyGodBoss, HRCI.org, St. Edwards University, NC State University, IBTimes.com, Thrive Global, TMCnet.com, Work It Daily, Workology, Career Guide, MyPerfectResume, College Career Life, The HR Digest, WorkWise, Career Cast, Elite Staffing, Women in HR, All About Careers, Upstart HR, The Street, Monster, The Ladders, Introvert Whisperer, and many more. Find him on LinkedIn.

Fact checked: Our small and dedicated team rigorously evaluates every article, guide, and reference to ensure the information is accurate and factual. Learn more.

Share

Help us by spreading the word