How to Write a Resignation Letter (With Examples) [10+ Free Templates]
A resignation letter is a formal notice to resign from job duties and job responsibilities to an employer on behalf of an employee. This is a formal letter authored by the employee to describe the intent to leave a position currently held. The position could be full-time employment, part-time employment, or contract employment.
A resignation letter acts as a written notice to the employer describing the intent and reason for resigning (the act of “quitting” a job). An employee should meet with their supervisor, manager, or boss to discuss their resignation and provide verbal formal notification of their resignation. Then write a formal notification letter (resignation letter) to their Human Resources department, manager, and current employer.
An employee may resign from their employment duties when:
- Deciding to pursue a new career.
- Deciding to pursue a new job.
- Deciding to pursue a new job with better benefits and compensation.
- During or after maternity leave.
- Deciding to pursue higher education.
- During organizational or company structure changes.
- Deciding to resign due to personal reasons, health issues, family health issues, or other.
It’s important that resigning employees be clear and honest with their employer about their reason for resignation. This reason may be included in a cover letter for future job applications. It’s important that any prospective employer and the previous employer have the same reason for resignation.
How to Write a Resignation Letter
Here is how to write a resignation letter.
- Use a resignation letter template and replace contact information in the letter heading.
- Use a resignation letter template and replace the direct supervisor and employers contact information in the letter heading.
- Use a resignation letter template and replace the current date.
- Start the letter by mentioning the intent to leave the current position and current job (duties and responsibilities).
- Include the official staff position and the date of the desired last day of employment.
- Include the agreed upon notice period between supervisor and resigning employee.
- Include a note showing gratitude to the current employer for the job opportunity.
- Highlight a positive and heartfelt shared experience with the employer.
- Offer to train a new hire, replacement, or colleague.
- End the letter by wishing good grace to the company and team.
While optional, a good resignation letter shares at least one significant and positive experience with the company and team. Once the resignation letter is submitted, the employee can ask their supervisor for a recommendation letter. Toward the end of the notice period (usually two weeks notice period), the employer may perform an “exit interview” which provides the resigning employee with an opportunity to provide feedback to the employer, manager, and team.
Tip: Holding an employment contract with a company may make resigning more difficult. It may mean a longer notice period to the employer and other contractual obligations. Refer to the employment agreement for further details.
Emailing a Resignation Letter
When writing a resignation email, here’s what to include.
- The date the employee provided a verbal formal notice of resignation.
- The job title the employee is resigning from.
- A formal resignation notice note.
- The agreed upon notice period.
- The last day of employment.
- An offer to train a colleague, new hire, or make the transition easier.
Resignation Email Sample
When sending a resignation email, include a simple email subject line format. Like the following:
Resignation Letter Format
The following resignation format should be followed when writing a professional resignation letter.
A resignation letter should follow these document guidelines.
- Use business letter format.
- Use default page margins.
- Use a font size of 9pt to 11pt.
- Use a professional font like Helvetica, Garamond, Times New Roman.
Below are resignation letters and free templates.
By Job Title
- Maternity Leave
- Board Resignation
- Personal Reasons
- New Job
- Better Salary and Benefits
- Hostile Work Environment
- Unhappy with Management
- Unfair Treatment
- Immediate Resignation Letter
- Two Weeks Notice
- Short Notice Resignation Letter
- 24 Hours Notice
- Part-Time Job
- How to Tell Your Boss You're Quitting
- What is a "Two Weeks Notice"
- Resignation Letter Format
- Resignation Email
- Goodbye Email to Coworkers
- How to Quit a Job
Resignation Letter Example
Below is a letter of resignation sample to use as a writing guide.
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Best Retirement Resignation Letter Example (+ Free Template, How to Write One)
Best Short Notice Resignation Letter Example (+ Free Template) 
Best Pastor Resignation Letter Sample (Congregation Resignation) 
Best 24 Hours Notice Resignation Letter Example (+ Free Template) 
Best Resignation Letter Sample for a New Job Opportunity 
Best "Personal Reasons" Resignation Letter Example (+ Writing Guide) 
Best "Better Salary and Benefits" Resignation Letter Example 
Best Resignation Letter Due to Relocation Example 
Best Short and Simple Resignation Letter Example (+ Free Template) 
Sample Resignation Letter Due to Unfair Treatment in the Workplace 
Sample Resignation Letter for a Part-Time Job (+ Free Template) 
Best Chef Resignation Letter Example (+ Free Template Download)
Best Immediate Resignation or "No Notice" Letter Sample (+ Free Template)
Best Formal Resignation Letter Example (+ Free Template Download)
Best Resignation Letter Sample Due to a Hostile Work Environment 
Sample Resignation Letter When Unhappy With Management 
Best Resignation Letter Format (+ Free Template Download)
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