Best Volunteer Resignation Letter Example (+ Free Template Download)

Resigning from volunteer work is not dissimilar to resigning from paid employment. Volunteer work rarely has any paid compensation that’s part of the benefit for the employee or the professional holding the position. When submitting a formal resignation, the professional should resign with a graceful exit to the organization and provide ample time to replace any duties that may be held.

Types of volunteer opportunities a person may resign from would be a nonprofit board and voluntary position held in a soup kitchen or other nonprofit organization. This business letter is authored by the volunteer who chooses to resign from their volunteering position or work.

When resigning, it’s important to speak with the supervisor or another member of the organization who coordinates the volunteer work. This may be a volunteer coordinator, volunteer director, or another position. Informing the volunteer coordinator about the desire to resign is the act of providing a formal notice (or resignation notice). From there, the volunteer and the coordinator should decide on the notice period (amount of time the volunteer is willing to provide to transfer volunteer duties) and other details of the resignation.

If the position is a board member, it’s important to reference the company or organization bylaws. This document is agreed upon and signed by the board member as part of their employment contract, which indicates the process for resigning from the job duties and other details of the resignation process on behalf of the employer.

A volunteer resignation differs from a voluntary resignation. These two are often confused. A “voluntary resignation” is the act of taking a “voluntary termination” and should not be confused with resigning from a volunteer position.

Volunteer Resignation Letter Sample

Below is a sample letter of resignation, resigning from a volunteer position.

John Smith
[email protected]
123 Road, St., New York NY 11121

June 1st, 2019

Company Inc.
Sarah Doe
[email protected]
Senior Management
123 Business Road, New York NY 11121

Dear John —

I’m writing this letter as my formal letter of resignation. I want to thank you for this opportunity. And the opportunity to be able to work with these underprivileged children. This has been able to advance my career and personal growth on so many levels. I’m very fortunate to have had the opportunity to work with you. And this volunteer work will serve me well in my future, as something I can point to as part of my resume.

I’m resigning for personal reasons and to better pursue my career.

We have decided on the effective date of resignation being two weeks from day.

best resignation letter template

Volunteer Resignation Letter Template

Download this resignation letter template in Word format. Can be imported as a Google Doc. Instant download. No email required.

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author: patrick algrim
About the author

Patrick Algrim is a Certified Professional Resume Writer (CPRW), NCDA Certified Career Counselor (CCC), and general career expert. Patrick has completed the NACE Coaching Certification Program (CCP). And has been published as a career expert on Forbes, Glassdoor, American Express, Reader's Digest, LiveCareer, Zety, Yahoo,, SparkHire,,, FairyGodBoss,, St. Edwards University, NC State University,, Thrive Global,, Work It Daily, Workology, Career Guide, MyPerfectResume, College Career Life, The HR Digest, WorkWise, Career Cast, Elite Staffing, Women in HR, All About Careers, Upstart HR, The Street, Monster, The Ladders, Introvert Whisperer, and many more. Find him on LinkedIn.

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