Best Voluntary Resignation Letter Example (+ Writing Guide) [2020]

A voluntary resignation letter isn’t dissimilar to a regular resignation letter. A voluntary resignation letter might be used as a manager, who doesn’t have another manager or supervisor they report to. Or when the manager has experienced a misconduct or conduct issue within the company and has chosen to voluntarily resign rather than go through the internal review process and investigation that a company might pursue.

When writing a voluntary resignation letter, it’s not important to list the reason for the resignation. In a traditional resignation letter, the reason might be a personal reason, family health reason, returning to school, or another type of professional reason. Because the letter indicates voluntarily stepping down from the position, no reason is required.

Depending on the situation, the resigning employee may be required to resign immediately or to submit a two weeks’ notice and enter a transition period with the company, transferring all job duties and responsibilities to another colleague or new hire.

Voluntary Resignation Letter Example

Below is a sample resignation letter when resigning voluntarily.

John Smith
[email protected]
123 Road, St., New York NY 11121

June 1st, 2019

Company Inc.
Sarah Doe
[email protected]
Senior Management
123 Business Road, New York NY 11121

Dear John —

I’m writing this resignation letter to voluntarily resign from my job duties as VP of Product at XYZ Company. I’ve decided it is best if I move onto new opportunities and resign from my position here at the company. My experience has been nothing short of positive and I look forward to staying connected with my colleagues.

My final day of employment will be two weeks from the date of this letter. I look forward to helping with the transition to ensure that the company doesn’t experience any downtime or potential of slowing down from hitting any milestone.

My personal contact information is [email protected] and my cell phone is 776-875-4857.

Once again I want to thank everyone here for this incredible opportunity.


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author: patrick algrim
About the author

Patrick Algrim is an experienced executive who has spent a number of years in Silicon Valley hiring and coaching some of the world’s most valuable technology teams. Patrick has been a source for Human Resources and career related insights for Forbes, Glassdoor, Entrepreneur,, SparkHire, and many more.


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