Best "Personal Reasons" Resignation Letter Example (+ Writing Guide) [2020]

resignation letter personal reasons

A resignation letter is a formal notice to an employer by an employee of an impending plan to transition out of the job duties and responsibilities of the current employee’s job. When the employee decides to leave the position for personal reasons or write a resignation letter for personal reasons, a few aspects of the letter should be included to indicate this resignation reason to the current employer.

When resigning for personal reasons, many employees desire to have a short notice or no notice period at all (an immediate resignation for personal reasons). Using the “personal reasons” resignation method often means that the employee feels the work environment is hostile or that they simply aren’t getting along with their colleagues, manager, supervisor, or boss.

If an employee decides they would like to submit their formal resignation with a very short notice period or no notice period at all, they will usually forfeit parts of the resignation process. For example, the employer may choose to skip performing an exit interview, which gives the employee an opportunity to provide feedback to the company about the job, management, and more. Additionally, a recommendation letter or reference letter may be “off the table” for the employee due to the short notice period.

A short notice period often puts the employer in a difficult situation, as they aren’t able to transition job duties to another colleague or to make a new hire to fill the position with ease.

Tip: It is okay to have a new job in place and write a resignation letter with “personal reasons” as the reason for resigning. The immediate supervisor of the employee won’t inquire further about the personal reason for leaving. If they do, the employee should show gratitude for the opportunity but simply say, “this is a really private matter, I’m very sorry I cannot share more.”

Resignation Process

Before writing a formal resignation letter, an employee should speak with their manager, boss, supervisor, or other human resources personnel and inform them of the upcoming resignation due to personal reasons or family reasons. Employers shouldn’t require any further information about the reason for resignation. Once the employee informs their manager about the upcoming resignation, it is considered a formal notification of the resignation.

The employee and the manager should determine the appropriate last employment date for the employee. That should be part of the professional resignation letter the employee writes. Once the official document and official resignation letter is submitted to the human resources department, the resignation is considered formal and the document will be on the employee’s personnel file for the foreseeable future.

Tip: If you’re an executive and have an employment contract with the company, you may want to refer to that document to understand the formal notice period and benefits that may be relinquished upon resignation.

Resignation Letter Format

The resignation letter format should be as follows:

Resignation Letter Template

[Your Name]
[Your Email]
[Your Title]

[Current Date]

[Manager's Name]
[Manager's Title]
[Company Name]
[Manager's Email]

Dear [Manager's Name] —

This letter is to express my gratitude for the position and the opportunity to work here as well as to submit my formal resignation with the company effective [End Employment Date]. I apologize for the last-minute resignation. Unfortunately, the issue that I am experiencing is quite personal and it is going to force me to have to place my attention away from work and on a greater challenge. Unless this issue were not extremely personal, I would share more.

I want you to be assured that my health is okay and that I am going to be fine in the future. Though, for the next few months, I will be fighting a different battle.

Thank you so much for this opportunity.

[Your Name]

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Additional Resources

author: patrick algrim
About the author

Patrick Algrim is an experienced executive who has spent a number of years in Silicon Valley hiring and coaching some of the world’s most valuable technology teams. Patrick has been a source for Human Resources and career related insights for Forbes, Glassdoor, Entrepreneur,, SparkHire, and many more.


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