Best "Personal Reasons" Resignation Letter Example (+ Writing Guide) 
A resignation letter is a formal notice to an employer by an employee of an impending plan to transition out of the job duties and responsibilities of the current employee’s job. When the employee decides to leave the position for personal reasons or write a resignation letter for personal reasons, a few aspects of the letter should be included to indicate this resignation reason to the current employer.
When resigning for personal reasons, many employees desire to have a short notice or no notice period at all (an immediate resignation for personal reasons). Using the “personal reasons” resignation method often means that the employee feels the work environment is hostile or that they simply aren’t getting along with their colleagues, manager, supervisor, or boss.
If an employee decides they would like to submit their formal resignation with a very short notice period or no notice period at all, they will usually forfeit parts of the resignation process. For example, the employer may choose to skip performing an exit interview, which gives the employee an opportunity to provide feedback to the company about the job, management, and more. Additionally, a recommendation letter or reference letter may be “off the table” for the employee due to the short notice period.
A short notice period often puts the employer in a difficult situation, as they aren’t able to transition job duties to another colleague or to make a new hire to fill the position with ease.
Tip: It is okay to have a new job in place and write a resignation letter with “personal reasons” as the reason for resigning. The immediate supervisor of the employee won’t inquire further about the personal reason for leaving. If they do, the employee should show gratitude for the opportunity but simply say, “this is a really private matter, I’m very sorry I cannot share more.”
Before writing a formal resignation letter, an employee should speak with their manager, boss, supervisor, or other human resources personnel and inform them of the upcoming resignation due to personal reasons or family reasons. Employers shouldn’t require any further information about the reason for resignation. Once the employee informs their manager about the upcoming resignation, it is considered a formal notification of the resignation.
The employee and the manager should determine the appropriate last employment date for the employee. That should be part of the professional resignation letter the employee writes. Once the official document and official resignation letter is submitted to the human resources department, the resignation is considered formal and the document will be on the employee’s personnel file for the foreseeable future.
Tip: If you’re an executive and have an employment contract with the company, you may want to refer to that document to understand the formal notice period and benefits that may be relinquished upon resignation.
Resignation Letter Format
The resignation letter format should be as follows:
- The document should follow business letter format.
- Use 9pt to 11pt font at the most.
- Use a professional typeface for writing like Garamond or Helvetica.
- Include the current date, employee contact information and the employer contact information.
- Ensure the end of employment date with the employer is within the letter.
- Show gratitude to the employer.
- Use proper grammar, punctuation, and spelling.
Resignation Letter Template
Below are resignation letters and free templates.
By Job Title
- Maternity Leave
- Board Resignation
- Personal Reasons
- New Job
- Better Salary and Benefits
- Hostile Work Environment
- Unhappy with Management
- Unfair Treatment
- Immediate Resignation Letter
- Two Weeks Notice
- Short Notice Resignation Letter
- 24 Hours Notice
- Part-Time Job
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