How to Tell Your Boss You're Quitting (6 Easy Steps) [+ Resignation Tips]

how to tell your boss youre quitting

When deciding to resign from a place of employment, the first step is to speak with the manager, supervisor, or boss that oversees your work. This conversation should be a constructive and heartfelt discussion where the employee and the manager set goals for the transition period (usually two weeks of time).

Before writing a resignation letter or formal notification, the employee should speak with their supervisor. Inside a resignation letter may contain details of the transition plan or transition period as well as a final end of employment date. This information should be agreed upon between the employee and the manager (or boss) during the discussion about the resignation.

A frequent mistake is to write a resignation letter first, then request a meeting with the manager (boss) and provide the resignation during that meeting.

Before the Meeting

Before meeting with a supervisor, manager, or boss about deciding to leave the employer. An employee should have some of the following in place:

Whenever possible, a resigning employee should attempt to “quit” their job in the most professional way. The “right way” to quit may be determined by the manager, boss, or employer. It’s best to follow company protocol, the employee handbook, and the verbal guidance that’s being provided on the best way to resign or “quit”.

Tip: It’s best to wait to schedule a meeting to resign until after a job offer has been made for a new position. A frequent mistake is to “quit” or resign after the first job interview. A job interview does not guarantee employment.

How to Tell Your Boss You’re Quitting

Here are the steps to telling a boss about an impending resignation.

A manager or boss will never shun a good employee for deciding to pursue a new opportunity and leaving their current job. Especially if the employee is a high performer. During this discussion, it’s best to simply state the decision to leave the current position for a new position, and then decide on the next steps. Keeping the conversation short, impactful, and constructive.

Tip: If you’re a senior executive who holds an employment contract, you may want to refer to this contract regarding resigning. A transition period (usually longer than two weeks) may be defined in this agreement.

Avoid mentioning anything negative in this discussion. Anything about the company culture, work environment, the new opportunity being a “better job”, needing more “work life balance”, the new opportunity being a “dream job”, or other pieces of constructive feedback about the manager.

An exit interview is normally provided to employees on their final day of employment. This exit interview allows the manager to learn from the employee. The employee should prepare three to four bullet points on how the job function can be improved within the company. This is not an opportunity to complain about the company culture, work environment, management, or a coworker. This upholds the professional reputation of the resigning employee by showing business etiquette and performance until the very last day.

Resignation Tips

When resigning, here are a few tips to consider:

Resignation Letters

Below are resignation letters and free templates.

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Additional Resources

author: patrick algrim
About the author

Patrick Algrim is an experienced executive who has spent a number of years in Silicon Valley hiring and coaching some of the world’s most valuable technology teams. Patrick has been a source for Human Resources and career related insights for Forbes, Glassdoor, Entrepreneur, Recruiter.com, SparkHire, and many more.

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