Best Short and Simple Resignation Letter Example (+ Free Template) [2020]

simple resignation letter

A simple resignation letter is a formal notice of resignation without much writing on behalf of the employee. A resignation letter does not need to be a long letter with a particular word count. A short letter will still serve as a proper notice letter informing the employer of the impending resignation and beginning the notice period of resignation.

Before submitting a resignation letter that is short in writing, it’s important to speak with a direct report, manager, supervisor, or boss about the upcoming resignation. If the formal resignation letter is short, it relies heavily on the employee to practice strong communication skills with the supervisor and clarify any misunderstandings that may take place during the resignation.

When the resigning employee and supervisor speak, they’ll determine the appropriate notice period (amount of time remaining with the company), goals for the notice period or transition period (like transitioning job duties and responsibilities to a colleague or new hire), and the official end of employment date which will be included on the formal resignation letter.

If the resignation letter does not contain the reason for resignation, the employee may want to inform the supervisor of these reasons directly. Good reasons might include:

Since these reasons are not going to be included in the shorter formal letter (since it will be a simple letter of resignation), it is important that the employee speaks clearly about the reasons to the supervisor so they can inform the human resources department of the departure and why.

Tip: Once an employee provides formal notification to an employer, it’s important to set goals for the transition period so the employee can leave on a “good note” with the employer. This ensures that the employee can ask the manager to write a recommendation letter or be a reference after leaving the current employer. When possible, try to depart the company on “good terms” with the employer and manager. Once you leave the company, you may want to come back to the supervisor for career advice at a later date.

Resignation Process

Here’s what an employee should expect when resigning from a position with their current employer:

Writing a Simple Resignation Letter

A simple or short resignation letter isn’t different from a standard resignation letter. It simply relies on more communication to be had verbally with the supervisor. A good resignation letter should show appreciation for the job opportunity, formal notice of resignation from the current job, and set an end of employment date within the letter. Tip: If you’re a senior executive and resigning from a position, you may want to refer to the employment contract that was signed with the employer. It has details regarding the notice period, transition period, and other severance information on the executive employment contract.

Simple Resignation Letter Sample

Below is a sample resignation letter when writing a “simple letter”.

John Smith
john@smith.com
888-888-8888
123 Road, St., New York NY 11121

June 1st, 2019

Company Inc.
Sarah Doe
sarah@company.com
Senior Management
123 Business Road, New York NY 11121

Dear Ms. Doe — It is with a heavy heart that I must submit my resignation, alleviating me of the job duties of Product Designer. As discussed in our meeting on June 1st, 2019, I will be resigning from my position and my final end date of employment will be June 14th, 2019. I want to thank everyone for the opportunity to work with this great company. Thank you so much, John Smith

Simple Resignation Letter Template

Below is a simple resignation letter template.

[Your Name]
[Your Email]
[Your Phone Number]
[Your Address]

[Current Date]

[Company Name]
[Supervisor's Name]
[Supervisor's Email]
[Supervisor's Title]
[Company Address]

Dear [Manager’s Name] —

It is with a heavy heart that I must submit my resignation, alleviating me of the job duties of [Job Title]. As discussed in our meeting on [Supervisor Meeting Date], I will be resigning from my position and my final end date of employment will be [Agreed Upon End of Employment Date].

I want to thank everyone for the opportunity to work with this great company.

Thank you so much,
[Your Name]

Resignation Letters

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Additional Resources

author: patrick algrim
About the author

Patrick Algrim is an experienced executive who has spent a number of years in Silicon Valley hiring and coaching some of the world’s most valuable technology teams. Patrick has been a source for Human Resources and career related insights for Forbes, Glassdoor, Entrepreneur, Recruiter.com, SparkHire, and many more.

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