Best Resignation Letter Format (+ Free Template Download)
A resignation letter is a formal notice and written notice of resignation to an employer. It informs the employer that the employee would like to be relieved of their job duties and responsibilities. An employee authors this formal letter after speaking with their boss or supervisor about the intent to exit their current position and employment.
Once the letter is submitted to the HR department, it is considered a formal notice. And the notice period or transition period begins, which normally lasts two weeks. During this time, the employee and the employer transfer duties and responsibilities to a new employee or colleague replacing the employee.
An exit interview is normally provided to an employee during their last day of employment. This provides the employee with the opportunity to give feedback to their employer and boss. The feedback usually consists of three to four bullet points of constructive ways to improve the position for the business.
When writing an official letter, consider the following:
- Inform the employer of the reason for resigning. Include professional reasons like a new job opportunity, better benefits or salary, needing to relocate, family illness, or personal health issues.
- Keep the note positive. Always share a fond memory with the employer and boss. Then thank the employer for the opportunity. This will keep a good relationship between the employer and the employee. And provide the employee with an opportunity to request a reference letter or recommendation letter for future employment purposes.
- Keep the letter short. A formal letter should only be 200 to 300 words. Use proper grammar and punctuation to make sure the note is impactful yet simple.
Once the letter is completed, submit the formal notification and letter to the HR department to keep on record.
Resignation Letter Format
The following resignation format should be followed when writing a resignation letter.
Below are resignation letters and free templates.
By Job Title
- Maternity Leave
- Board Resignation
- Personal Reasons
- New Job
- Better Salary and Benefits
- Hostile Work Environment
- Unhappy with Management
- Unfair Treatment
- Health and Stress
- Going Back to School
- Voluntary Resignation Letter
- Immediate Resignation Letter
- Two Weeks Notice
- Short Notice Resignation Letter
- 24 Hours Notice
- Part-Time Job
- How to Tell Your Boss You're Quitting
- What is a "Two Weeks Notice"
- Resignation Letter Format
- Resignation Email
- Goodbye Email to Coworkers
- How to Quit a Job
- Rescind Resignation Letter
Our favorite resources are included below.
Job interview resources
- Common Interview Questions by Marquette University
- Prepare for Behavioral Interview Questions by Marquette University
- Preparing for Job Interviews by the University of Kansas
- Mock Interview Handbook by CSUCI
- Interview Guidebook by Lebanon Valley College
Resume and cover letter resources
- Writing a Resume and Cover Letter by USC
- Resume Writing Tips by the University of Wisconsin-Madison
- Resume and Cover Letter Guide by Harvard University
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