Best Two Weeks Notice Letter Example (+How to Write One) [2020 Updated]

two weeks notice letter sample

You want to give two weeks notice on your resignation and decide it’s time to write your two weeks notice letter. How do you do it? Is there a right way? A wrong way? How do you decide on the date?

We’re going to walk through everything you need to know about submitting your two weeks' notice resignation letter in this guide. And a few steps you should take in order to ensure you resign in a graceful fashion.

Ready? Let’s get started!

Table of Contents

Before You Write Your Two Weeks Notice Letter

Before you write your two weeks notice letter it is vital that you go through the steps to ensure that you are resigning properly. The only difference between a regular resignation letter and a two weeks notice resignation letter is the declaration of your end of employment date.

Related: Resignation Letter (2019): Full Guide, How To Write It, Templates, Samples

This is a big mistake: If you simply submit your resignation letter with your desired end date, it will catch your employer off-guard. And that looks unprofessional and improper on your part.

Before you write your resignation letter, sit down with your manager and explain to them that you’ll be leaving the company. You should do this by phone or in-person. You don’t have to go too in-depth about why you’re leaving. Just say, it’s time for you to go.

When you have this discussion, you should agree upon the end date of your employment and start putting together plans for the transition. Be sure that you thank your manager for the opportunity and offer to assist in the transition.

This is the proper way to give a two weeks notice.

Can You Stay Longer Than Two Weeks

Depending on your role and the environment, staying longer than two weeks can be a courtesy and very helpful to the employer in finding and training your replacement. If you can, agreeing upon four weeks notice can sometimes be of benefit to your reputation.

In other circumstances, environments may ask you to leave sooner than a two-week end date. They may do this to save money, especially if there are other employees available to take on your responsibilities and this may not be a direct reflection of your performance.

Pro tip: Anthony Klotz tells us that resignations that are face-to-face, with one's manager to announce the resignation, and with a standard notice period is considered the best way to resign. Giving a proper explanation for the resignation shows business etiquette.

After Your Discussion With Management

After the discussion you had with your manager, they should inform your HR department about your leave. This will make sure that everyone is aware they are about to receive your resignation letter with your two weeks notice as part of the letter itself.

If your manager didn’t inform the HR department, they are not doing their duties as a manager and you should explain to the HR department that you sat down with your direct report before submitting your two weeks notice.

How To Write A Two Weeks Notice Resignation Letter (Step By Step)

Your two-week resignation letter should contain all of the elements of a regular resignation letter, with one key difference: your agreed upon end date that you’ve made with your manager or HR department.

What the two weeks notice resignation letter should contain is:

Be sure that when you send your resignation letter it is not sent as the body of an email. Be sure that you either create a Word Document or PDF that you attach as part of an email to these professionals.

Two Weeks Notice Resignation Letter Example

Below is a sample letter when you want to provide a two-week notice to your employer.

January 1, 2019

John Smith
john@smith.com
888-888-8888
123 Road, St., New York NY 11121

Business, Inc.
Ryan Doe
ryan@company.com
HR Department
123 Business Road, New York NY 11121

Dear Ryan —

This letter is to inform you that I would like to resign from my position as a developer effective September 1, 2019. Working with you has been an absolute pleasure and it will be a difficult transition not being able to come into this environment and collaborate with such a wonderful team. I have learned invaluable skills that will surely propel me on my career path.

Please let me know how I can assist in this transition and ensure the continued success of the company.

Thank you so much for the opportunity to be able to work with you.

Sincerely,
John Smith

Two Weeks Notice Email Subject Line

When you send your two weeks' notice to both your manager and the HR department (remember, these should be two separate letters), you’ll want to use a professional email subject line. Here are a few examples of email subject lines you can use when attaching your two weeks notice:

2 Weeks Notice FAQ's

Below are questions most job seekers have about submitting their 2 weeks notice.

When is the best time to submit your 2 weeks notice?

You should submit your resignation letter to your boss as soon as you have an employment contract or job offer from the new employer.

How should I tell my colleagues?

After you've successfully submitted your resignation or 2 weeks notice, you should inform your colleagues and prepare to send a farewell email.

What is an exit interview and how should I prepare for one?

An exit interview is a session that your boss will have with you to hear what you feel might be improved about the role for the next professional that takes over. Be prepared to provide constructive ideas on what can be improved to perform better in the role for the next candidate.

Should I take all my vacation time before I submit my 2 weeks notice?

No. Your employer will draw the correlation and it will look poorly upon you as a professional. Submit your resignation as soon as you know you have accepted a new job and resign from your current job with your current employer.

I'm worried my boss might be upset when I submit my resignation, what can I do?

If you're a great employee, your boss may be upset that you're submitting your resignation. But remember, they are not going to be emotionally upset. They will be supportive. They may ask why you are leaving the company or what the company could be doing better to facilitate your needs. Ultimately, your employer experiences many resignations and knows how to handle the situation appropriately.

What if I'm worried about the conversation I'm going to have with my boss about my resignation?

Everyone is nervous to perform this. If the work situation was great or not so great. You will feel nervous. Try to stay calm by remembering that this is a very common occurrence. And that as long as you deliver your message with clarity and with sincerity, it will be received well.

What if they offer to increase my pay or salary to stay?

If they do that, it means they believe you are a valuable employee. It will be up to you to decide whether or not you'd like to decline that offer or decline your new offer letter but your new employer.

Should I be asking my supervisor for a recommendation letter?

Yes, absolutely. If you submitted your two weeks' notice email and letter correctly, the next two weeks will be about taking you out of your current position. Once you do that correctly, your supervisor will hold you in high regard. And this is the point when you should ask for a recommendation letter.

Why is it important to write a good notice letter?

Because your employers read them. And it shows a heavy amount of respect. A notice letter that is put together with very little effort tends to display a sense of arrogance to your employer. It's better to write a notice letter that is sincere, from the heart, and speaks volumes to the opportunity that you had. A two week period of employment before you leave is a very little amount of time. You should give that two week period everything you have as an employee.

Is sending an email a formal resignation letter?

No, sending an email as your notice letter is not the same thing as writing a formal resignation letter. You should never write a notice letter in an email and send that. Always write a formal resignation through a quality letter. Some professionals believe a resignation email of this kind is ok. But your human resources department will not appreciate it. And as a job seeker, it could have implications on what your future employer hears about you when they call this current company for a reference.

When should I send my two weeks notice letter?

Providing two weeks' notice letter as soon as you can always help your employer. Remember, they have regular work to do as well as figuring out the human resource problem now. Providing a formal notice as soon as you feel ready is the professional recommendation. Don't wait too long but don't do it too soon, either. For example, if you only attended one job interview with a new company, it is too soon to provide your resignation notice to your direct supervisor. Wait until you receive an offer letter.

Should I tell my colleague or coworker that I'm leaving?

Once you provide your formal letter to resign (your notice letter), and have completed providing a two-week notice to your human resources department, yes. Be sure to inform them that you'll be leaving so you can help them to replace your duties and ensure their work doesn't slow.

author: patrick algrim
About the author

Patrick Algrim is an experienced executive who has spent a number of years in Silicon Valley hiring and coaching some of the world’s most valuable technology teams. Patrick has been a source for Human Resources and career related insights for Forbes, Glassdoor, Entrepreneur, Recruiter.com, SparkHire, and many more.

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