Two Weeks Notice Letter (2019): Full Guide, How To Write It, Samples

You want to give two weeks notice on your resignation and decide it’s time to write your two weeks notice letter. How do you do it? Is there a right way? A wrong way? How do you decide on the date?

We’re going to walk through everything you need to know about submitting your two weeks notice resignation letter in this guide. And a few steps you should take in order to ensure you resign in a graceful fashion.

Ready? Let’s get started!

Table Of Contents

Before You Write Your Two Weeks Notice Letter

Before you write your two weeks notice letter it is vital that you go through the steps to ensure that you are resigning properly. The only difference between a regular resignation letter and a two weeks notice resignation letter is the declaration of your end of employment date.

Related: Resignation Letter (2019): Full Guide, How To Write It, Templates, Samples

This is a big mistake: If you simply submit your resignation letter with your desired end date, it will catch your employer off-guard. And that looks unprofessional and improper on your part.

Before you write your resignation letter, sit down with your manager and explain to them that you’ll be leaving the company. You should do this by phone or in-person. You don’t have to go too in-depth about why you’re leaving. Just say, it’s time for you to go.

When you have this discussion, you should agree upon an end date of your employment and start putting together plans for the transition. Be sure that you thank your manager for the opportunity and offer to assist in the transition.

This is the proper way to give a two weeks notice.

Can You Stay Longer Than Two Weeks

Depending on your role and the environment, staying longer than two-weeks can be a courtesy and very helpful to the employer in finding and training your replacement. If you can, agreeing upon four weeks notice can sometimes be of benefit to your reputation.

In other circumstances, environments may ask you to leave sooner than a two-week end date. They may do this to save money, especially if there are other employees available to take on your responsibilities and this may not be a direct reflection of your performance.

After Your Discussion With Management

After the discussion you had with your manager, they should inform your HR department about your leave. This will make sure that everyone is aware they are about to receive your resignation letter with your two weeks notice as part of the letter itself.

If your manager didn’t inform the HR department, they are not doing their duties as a manager and you should explain to the HR department that you sat down with your direct report before submitting your two weeks notice.

How To Write A Two Weeks Notice Resignation Letter (Step By Step)

Your two-week resignation letter should contain all of the elements of a regular resignation letter, with one key difference: your agreed upon end date that you’ve made with your manager or HR department.

What the two weeks notice resignation letter should contain is:

Be sure that when you send your resignation letter it is not sent as the body of an email. Be sure that you either create a Word Document or PDF that you attach as part of an email to these professionals.

Two Weeks Notice Resignation Letter Example

January 1, 2019

John Smith
john@smith.com
888-888-8888
123 Road, St., New York NY 11121

Business, Inc.
Ryan Doe
ryan@company.com
HR Department
123 Business Road, New York NY 11121

Dear Ryan —

This letter is to inform you that I would like to resign from my position as a developer effective September 1, 2019. Working with you has been an absolute pleasure and it will be a difficult transition not being able to come into this environment and collaborate with such a wonderful team. I have learned invaluable skills that will surely propel me on my career path.

Please let me know how I can assist in this transition and ensure the continued success of the company.

Thank you so much for the opportunity to be able to work with you.

Sincerely,
John Smith

Two Weeks Notice Email Subject Line

When you send your two weeks notice to both your manager and the HR department (remember, these should be two separate letters), you’ll want to use a professional email subject line. Here are a few examples of email subject lines you can use when attaching your two weeks notice:

author: patrick algrim
About the author

Patrick Algrim is an experienced executive who has spent a number of years in Silicon Valley hiring and coaching some of the world’s most valuable technology teams.

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