How to End a Letter (Example Closings, Sign Off's) [2020 Updated]
Knowing how to end a business note, end a letter, or end an email is an important business skill to develop. It helps portray a sense of confidence, respect, and tone to your message that can help solicit a response and get you what you need.
Picking the wrong ending to an email, business letter or letter of recommendation can weaken the message in its entirety. We’re going to cover what makes a great ending to a business note and how you might be able to design a personalized signature that fits your personality.
Ready? Let’s get started.
Table of Contents
- What To Say Before Your Letter Closing
- What Can I Say Other Than “Sincerely”
- List Of Closing Statements For A Letter Or Email
- What Are Bad Closing Statement Examples
- How To End A Letter To A Teacher
- How To End A Letter Of Complaint
- Capitalization And Grammar Of Your Closing Statement
- What Should Your Personal Signature Look Like
What To Say Before Your Closing Statement
Your salvation is defined as the sendoff or the statement before you list your name in the signature of the letter. For example, “Sincerely”. Before you list this, though, you should always have some kind of true closing statement.
This closing statement should be something positive and thankful depending on the email or note that you’re sending. For the most part, something like, “Appreciate your fast response” or “Thank you in advance” is appropriate.
This lets the reader know that you’re appreciative of the action items that you’ve asked from them within the letter or email. And this should go before your closing statement.
This is what it should look like:
Thank you in advance.
What Can I Say Other Than “Sincerely”
Sincerely is still one of the best closing statements that you can use in almost any professional setting. But if you’re looking for some creative alternatives that are as universal as “Sincerely”, here are a few options:
- “Thank you”
- “Thank you so much”
- “Warm regards”
- "Best regards"
List Of Closing Statements For A Letter Or Email
Here is the absolute best list of closing statements that you can use for a legal letter, business letter, note to a friend, email or another type of semi-formal situation where you want to be presented as professional and with a more serious tone.
- “Warm regards”
- “Best regards”
- “Respectfully yours”
- “Thank you so much”
- “Thank you”
- “With appreciation”
- “Very best”
- “Kind regards”
- “Very best”
- “Fond regards”
- “Cordially yours”
- “Warm wishes”
- “Yours faithfully”
What Are Bad Closing Statement (Sign-off) Examples
Unless you’re sending a letter or email to a very close friend and the tone of the message is informal, avoid some of these closing sign-offs as they could make devalue the impact of your message:
- “Hugs and kisses”
- “Talk to you later”
- “Take care”
- “See ya later”
- “Always yours”
- "Have a good one"
- "Talk to you soon"
- "Best Wishes"
- "OK bye"
- "Talk soon
How To End A Letter To A Teacher
Let’s say you’re writing a letter to a teacher, this could an email or a professional letter that you’d like to be printed. What closing sign-off and closing statement do you pick? More than likely, your note is going to be professional. Here’s what you might want to pick when writing a letter of this kind:
Thank you in advance.
How To End A Letter Of Complaint
Let’s say you’re writing a letter of complaint. This is a professionally toned legal letter. What should you say as a closing statement and closing sign-off in a letter of this kind? Here’s an example of what you might want to pick:
I’m available to speak at your convenience.
Capitalization And Grammar Of Your Closing Statement
What should the grammar, capitalization, spacing and line breaks be for your closing statement and solution? Here are the general guidelines.
When you list your closing statement, like “Thank you in advance”: say your closing statement, a double line break and then list your closing sign-off.
When you use your closing sign-off: when using your closing statement, capitalize the first letter of the greeting and add a comma after the send-off, a single line break with your name listed after.
Always capitalize the first letter of your closing statement or send off only. You don’t need to capitalize each letter of the send-off.
What Should Your Personal Signature Look Like
You should always have a personal signature following your sign-off. This should include your name, phone number, contact email address and potentially your address.
If you’re sending an email, you might not want to list your address. But all other contact information can absolutely be helpful. Here’s how that might look:
That’s an example of a perfect looking personal signature.
If you’re sending a legal letter, you may want to include the same level of information but have a personal signature that officiates the letter. For example, it would look something like this:
123 Street., NY, 11211
Letter Closing FAQ's
Below are professional questions that job seekers or business professionals have had regarding letter closings.
If I'm writing a letter or email to a business, how should I close that email or letter?
You should always close a business letter with a formal closing. This would be "Warm regards" or some other type of formal ending.
If I'm writing a letter to a colleague, how should I close that email or letter?
If you're closing a letter to a colleague, you should still use a formal ending. This will show respect to the reader that is proper for a professional situation.
What are some mistakes that are made when closing a letter?
The biggest one is using an informal closing when a formal one is more required. That is one of the biggest mistakes that professionals make.
What if it's a resignation letter, what are good ways to close that?
With a closing that shows gratitude. Like "Thank you so much for this opportunity".
Should I say love in my letter closing?
Using the term "love" can be very odd in professional circumstances. You should only say the word love if this is a personal letter to a loved one.
Additional Business Letter Resources
- Learn how to end a professional letter, business letter, or cover letter - How To End A Letter (Closings, Sign Offs)
- Learn how to address a cover letter in a professional and effective manner - How to Address a Cover Letter and Find a Managers Name to Use
- Learn how to properly include your contact information on your resume or cover letter - Including Your Contact Information On A Resume Or Cover Letter
- Discover ten best alternatives to using the email greeting, "I hope this email finds you well" - 10 Best Alternatives to “I Hope This Email Finds You Well”
- Learn how to start a professional email and get 20+ examples to use by business scenario - 50 Ways to Start a Professional Email (By Scenario)
- Learn how to write a letter of interest that is short, impactful, and guarunteed to get your employer to open your resume - Writing a Letter of Interest by Email (+ Examples)
- Learn how to write a reference letter - 2 Reference Letter Examples and How to Write Yours
Phone interviews have become a core part of the process when attempting to find a secured placement for an open position. Companies receive massive responses from potential candidates for any..
Concerning a job search, you might receive numerous offers from your recruiters. Before you choose one, you need to assess all the conditions, for which it is vital that you know everything associated with the offered position..
Answering this question during a job interview requires more than knowing why you are unique as an individual. Yes, the true scientific answer is made up of two main components: your..
So, you have been in search of a job for a considerable time but are yet to be selected for one. If that's the case, don’t worry anymore because we have got you covered..
Open-ended questions like “What motivates you?” can elicit a deer-in-the-headlights reaction from job candidates if they are unprepared. It’s a broad question and can leave the interviewer..
A lot of interviewers ask this question - how did you hear about this position? This way they can judge you if you are a passive or an active job seeker..
Writing a thank you note after an interview says a lot about you as a potential employee. Most notably, it says that you care about the opportunities presented..
Writing the perfect letter of resignation is more of an art than it is a science. And we’re going to cover how to master that art form in this full guide..
Knowing how to end a business note or email is an important skill to develop. It helps portray a sense of confidence, respect and tone to your message..