Writing a Thank You Email After a Phone Interview (Examples)

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Thank you email after phone interview

What's a thank you email after a phone interview? One of the most crucial aspects of the job interview process is the phone interview. You should write a thank you email to companies following the phone interview to demonstrate your professionalism and civility. Your thank-you email should be succinct and insightful, reminding the interviewer why you're the ideal candidate for the job.

A thank-you email when a phone interview is concluded, isn't much different than a thank-you email after an in-person interview. Though, there are subtle differences.

thank you email after phone interview

Why write a thank you email after a phone interview?

A thank you email to an interviewer acts as a professional thank you message that conveys your appreciation for the phone interview. After you've completed your interview, send a thank-you note to assist hiring managers to remember who you are and demonstrate your civility and professionalism. Taking the time to send an email demonstrates your commitment to the position and can help you stand out from the crowd.

thank you email after phone interview

What should be included in a thank you email after a phone interview?

When writing your thank you email following your phone interview, there are several things to consider. These can help you stand out and get your interviewer's attention.

The following are some popular sections to add in your thank-you email:

  • Thank the interviewee for their time.
  • Explain why you're the best candidate for the job.
  • Expand on any points raised throughout the interview.
  • Mention how excited you are to hear from them.
  • Sign and double-check your work.

How to write a thank you email after a phone interview

Here's how to write a thank-you email after your phone interview, during your job search.

Take notes during the call

You should have a pen and paper with you throughout the interview so you may take notes on essential material as it is discussed. Any corporate information provided by the interviewer, discussion points you wish to expand on later, or an outline of typical duties they anticipate you to accomplish for the position can all be written down. If you have more than one interviewer, you should also note down their names. Clarify their names and ask for spelling suggestions so you may correctly address them in the email.

thank you email after phone interview

Create a clear subject line and opening paragraph

After you've taken all of the required notes, you may start working on your email. Begin with a subject line that expresses the purpose of your email succinctly and precisely. "Thank You- (Job Title) Interview," or anything like that. You may also add your first and last names below the words "Thank You" to provide more clarity.

To begin your email, you might use a basic greeting. "Hello (interviewer's name)" or "Dear (interviewer's name)" are examples of pleasant but professional greetings.

Thank the hiring manager for their time

Begin your email by thanking the interviewer for their time and for taking the time to conduct the interview with you. This can be a few sentences expressing your appreciation for the chance to talk with them. You might also mention the date you interviewed them to assist them to remember or to use as a reference in the future.

Explain why you're a great fit for the role

You might use the next area to restate any abilities or traits you have that make you a good fit for the job. As you compose this email, keep an eye on the job posting and highlight any desirable talents they've specified that you have. You may also look to your notes from the interview, if you took any, to help you connect with the role or organization.

Expand on any discussions had in the call

You can use the following part to elaborate on anything you talked about during the interview. If you were unhappy with your response in the interview, you can provide any resources you find related to the topic you addressed, or you can re-address a question from the interview and provide further specifics. You can also highlight any things that you were unable to discuss during the interview but feel would help you stand out in your email.

Mention inquiring about the next steps

Tell the interviewer that you want to hear from them again at the end of your email. You can also thank the interviewer for taking the time to talk with you on the phone and for reading your email in this area.

Add your signature and read the email

At this point, you may add your signature to the bottom of the email. This might be a combination of your first and last names. You may also include a link to your web profile or any social media pages at the bottom of the email if you want your interviewer to see them.

You may check your email after you've included the signature to make sure it's free of grammatical and spelling problems. You should also review your message to ensure that it is clear and easy to comprehend for the reader. After you've gone through everything again, you may email it to the interviewer.

Tips for writing a thank you email after a phone interview

To help you write a good thank you email following your phone interview, follow the guidelines below:

thank you email after phone interview

Write your email immediately after the interview

You should start typing your email as soon as your phone interview is finished, while the events of the interview are still fresh in your mind. You may enter the email and come back to it later. This allows your brain to review the material after a few seconds of rest. To assist the interviewer to remember who you are and to demonstrate your promptness, send this email within 24 hours after your interview.

Keep the message brief

Because the interviewer may skim your email fast, make the material short and straightforward. Try to eliminate any extraneous material from your email that isn't related to the interview or your credentials for the job when you reread it. This will allow the interviewer to read your email swiftly and return to their business.

Make sure to send it to the correct person

Before sending your email, include the interviewer's address in the subject line. Before sending the email, double-check your notes or the contact information the interviewer provided to be sure you're sending it to the proper person. To be professional and courteous, double-check the spelling of their name before sending the email.

Thank you email after a phone interview template

In your email, you should aim to include parts that will keep the interviewer engaged.

When writing your thank you email, you may use the following template:

Email subject line: Thank you for your interest in [name of the post you're applying for].

Greetings, [interviewer's name].

[Thank them for the chance to interview you and for taking the time to consider you for the job at company name.] [As a reference for yourself and the interviewer, you may also indicate when you interviewed for the position.]

[In this area, describe any abilities or credentials that make you the best candidate for the job.] [At the next phrase or two, you can describe any specifics addressed in the interview, as well as any other information about yourself that you think is relevant to the job.]

[Thank the interviewer for the chance one final time and express your eagerness to hear from them.]


[Sign your name]

Thank you email after a phone interview examples

Below are examples of phone interview thank-you emails you can use post-interview.

Example one

Dear Ms. Jackson,

I'm writing to express my gratitude for the chance to interview for the post of Administrative Assistant at Club Horizon. For me, getting to know you and the hospital was a very valuable and thought-provoking experience.

I recognized how nicely my abilities and credentials fit with this role after learning more about the facility. Because this position requires a lot of interaction with patients, I wanted to emphasize my customer service skills and enthusiasm for helping people better their lives and well-being. Since this also matches with your facilities beliefs, as we discussed during our phone interview, I believe this will help me fit in with your employees as well.

Once again, thank you for taking the time to interview me and consider me for this position. I really anticipate hearing from you in the near future.


Susanne Smith

Example two

Dear John,

I wanted to thank you for taking the time to talk with me on Tuesday during the interview. Your company appears to be a fantastic place to work, and I liked learning more about it.

I simply wanted to provide you with some additional information about my marketing experience. I presently oversee an amazing team of marketing experts that I have educated to improve their abilities in developing advertising campaigns and assessing their outcomes. Based on our phone conversation, it appears that your team requires a leader who can manage them in a similar manner. This is something I would be delighted to give to your team.

Thank you for the chance to discuss the role and its duties once again. I hope to hear from you again soon.

Best regards,

Ryan Jackson

thank you email after phone interview

author: patrick algrim
About the author

Patrick Algrim is a Certified Professional Resume Writer (CPRW), NCDA Certified Career Counselor (CCC), and general career expert. Patrick has completed the NACE Coaching Certification Program (CCP). And has been published as a career expert on Forbes, Glassdoor, American Express, Reader's Digest, LiveCareer, Zety, Yahoo, Recruiter.com, SparkHire, SHRM.org, Process.st, FairyGodBoss, HRCI.org, St. Edwards University, NC State University, IBTimes.com, Thrive Global, TMCnet.com, Work It Daily, Workology, Career Guide, MyPerfectResume, College Career Life, The HR Digest, WorkWise, Career Cast, Elite Staffing, Women in HR, All About Careers, Upstart HR, The Street, Monster, The Ladders, Introvert Whisperer, and many more. Find him on LinkedIn.

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