How to Accept a Job Offer Over the Phone (Examples)

Here's how to accept a job offer over the phone. Accepting a job offer via phone is a standard part of the hiring process. If a prospective employer contacts you with a verbal offer, being prepared for the encounter ahead of time can help you relax, boost your confidence, and make a favorable first impression. Additionally, it can help you prepare to commit to a new employer and ensure that you are prepared to begin your new career.

how to accept a job offer over the phone

Why is it critical to understand how to accept a job offer by phone?

It's critical to understand how to accept a job offer over the phone because businesses frequently contact candidates after the interview process is complete and issue verbal offers. The verbal offer normally includes basic job details, such as the starting salary, start date, benefits, and hours of operation.

You've probably already evaluated whether you want to accept the position and are comfortable with your decision. If you're not used to taking job offers over the phone, however, understanding how to manage the conversation might give you the confidence to determine whether the job you're given is a suitable fit for you.

Consider the following things before accepting a job offer:

  • The job's nature: Is this something you'd enjoy performing on a daily basis?
  • Scheduling: Are the hours required for this position compatible with your schedule?
  • Salary: Are you pleased with the company's pay scale?
  • Work environment: Will you be able to work from home or will your employer need you to work in an office?
  • Company impression: Do your values coincide with the company's goal and vision?

how to accept a job offer over the phone

Accepting a job offer through phone

When an employer contacts you to offer you a position, there is a professional way to confirm your interest. The following are some actions to take when accepting a job offer through phone:

Express gratitude to the caller for the verbal offer.

By expressing gratitude for the offer, you convey to your prospective employer that you appreciate the opportunity to fill the position. It's a professional gesture that can assist you in establishing an early connection with your new supervisor. Additionally, you might express your joy at being offered the post. They'll be appreciative of your enthusiasm for the task.

Example

"We appreciate you extending this offer! I'm thrilled by the prospect of working for this organization."

Address any concerns you may have regarding the employment

If you have any questions regarding the position that you'd like to ask them before accepting the offer, you can do so during the conversation. Being informed prior to beginning can help you feel confident in your new career.

Among the questions you may have are the following:

  • Who will be my direct supervisor?
  • Will I be working largely independently or as part of a team?
  • Is there an office dress code?
  • Which parking lot should I use?
  • Is my schedule accommodating?
  • Do you allow for remote work?
  • What types of responsibilities will I be expected to take on immediately?

Inquire about a written offer

Once you accept the offer, the representative of the organization may advise you that you will also receive a written offer. Written offers often require both parties to sign, making them more binding than verbal offers. Additionally, they include critical information regarding employment, benefits, and corporate policies, such as non-disclosure agreements (NDAs). If you are not informed that a written offer would be made to you, you may request one.

Example

"This sounds fantastic! Could you maybe provide me the offer in writing so that I can evaluate all of the facts before I begin?"

The majority of businesses transmit written offers via email using electronic signature software. This enables both parties to easily receive and store digital copies of the document. If you do not receive an email within two business days or the time period specified by the company, you may wish to send an email reminder to the individual who phoned you with the verbal offer.

Example

Dear Mrs. Ryan

I'm following up on our Monday talk. Could you perhaps send me a written offer outlining the position in detail?

Once again, thank you for the offer! I'm excited to work with you and get to know the rest of the team.

Regards,

John Jones

Inquire about the subsequent stages

Following your request for a written offer, you may choose to inquire about the following steps in the hiring process. Depending on the sort of work you accept, you may be required to meet certain pre-employment requirements, including the following:

  • Examinations of abilities
  • Personality evaluations
  • Physical examinations
  • Certifications for employment
  • Medical examinations and vaccines
  • Testing for drugs

If the organization requires you to meet certain qualifications before to beginning, they should advise you of the location where you should go to complete the requirements, the associated fee, and any other pertinent information. Employers often give this information to you through email when you accept a written offer or after you sign the employment contract. If no more procedures are required, you may simply need to know the date, time, and place of your first day.

Express your gratitude to the caller once more

After you've accepted the offer, clarified any remaining questions about the position, and decided on your future actions, you can conclude the conversation by thanking the caller for the job offer and their time.

Example

"Once again, thank you, Mr. Jones I'm grateful for your time and excited to get started."

How do you verbally accept a job offer?

When doing so, be sure to express your gratitude to the recruiting manager for the offer, express your excitement about joining the organization, indicate that you have accepted the position, and include the date/time you will return or have returned the formal offer in writing.

Should you accept a job offer immediately?

The majority of seasoned professionals do not instantly accept a job offer. You are never required to accept a job offer immediately, and you will not lose employment offers by requesting time to consider the wage, benefits, and other factors.

If the hiring manager calls me with a job offer, what do I say?

Accept the job offer if you have all the details to be able to make this decision in your job search. Ask for a formal written offer on behalf of the company before accepting. And then sign the job offer before resigning from your current job to take the new job.

A written job offer should be sent by email. And not described over the phone. Written acceptance of the job offer is required by law. It should state the number of working hours the company expects of you and the job title you're accepting.

When the hiring managers you can say the following:

"I've reviewed the written offer letter and I'd like to formally accept the job. I appreciate this opportunity."

Should I engage in salary negotiation over the phone?

No. You won't be able to do so in a confident manner. It's best to negotiate salary over email. This way, the hiring manager or recruiter can speak with a company representative who entitles them to make budget decisions if further budget is required to hire you.

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author: patrick algrim
About the author

Patrick Algrim is a Certified Professional Resume Writer (CPRW), NCDA Certified Career Counselor (CCC), and general career expert. Patrick has completed the NACE Coaching Certification Program (CCP). And has been published as a career expert on Forbes, Glassdoor, American Express, Reader's Digest, LiveCareer, Zety, Yahoo, Recruiter.com, SparkHire, SHRM.org, Process.st, FairyGodBoss, HRCI.org, St. Edwards University, NC State University, IBTimes.com, Thrive Global, TMCnet.com, Work It Daily, Workology, Career Guide, MyPerfectResume, College Career Life, The HR Digest, WorkWise, Career Cast, Elite Staffing, Women in HR, All About Careers, Upstart HR, The Street, Monster, The Ladders, Introvert Whisperer, and many more. Find him on LinkedIn.

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