Letter of Introduction Template & Examples (+ How to Write One) [2020]

letter of introduction

A letter of introduction can be a powerful way to network into a potential employer or meet a new acquaintance that can help you advance your career. Asking someone to write you a letter of introduction, who has a mutual connection with the professional you’d like to get acquainted with can be a useful method for climbing the career ladder.

A letter of introduction or referral letter is exactly what it sounds, it is an introduction letter written by another person regarding you, the requester for the introduction. It is often confused with the following business letters:

The letter of introduction is perfect for a professional who is on an active job search. You may have a professional friend who is connected with the hiring manager who is hiring for an open job opportunity that you’re interested in. You can ask your professional friend to write you, the job seeker, a letter of introduction to the hiring manager, and perform an informational interview to determine if you’re a good fit for the role.

By going this route, you can stand out from the other job applicants by not just responding to the job advertisement (job ad), but by being referred from a mutual party. This increases your chances of receiving a job interview and a job offer.

Letter of Introduction Uses

There are a variety of uses for a letter of introduction:

How to Write a Letter of Introduction

Before writing a formal letter of introduction, determine the use case that you’re writing this letter for. Is it a company introduction letter, professional introduction letter, or letter of introduction to a hiring manager for a position. Depending on the use case, you may want to include relevant pieces of information about the person in question. For example, including relevant information from the job applicant’s resume if you’re writing a letter of introduction for a job opening.

Here are the general guidelines for what should be within your letter:

These components of the introduction letter are the same whether you’re writing a letter of introduction to a potential customer, prospective client, or writing self-introduction regarding a job opening.

Letter of Introduction Format

You should follow these formatting guidelines when writing your letter:

Your introductory letter writing style should use formal language, using proper grammar, spelling, and punctuation.

Letter of Introduction Sample

Below is a sample letter of introduction. Use this as an introduction example when writing yours.

Sean Eaton
Director of Finance
GNA Trusts
188 Chestnut Blvd.
San Francisco, CA 94112

May 1st, 2020

Ian Anderson
Apple, Inc.
1 Infinite Loop.
San Francisco, CA 94112

Dear Mr. Anderson:

I’m writing you this letter to speak with you regarding the open position of Product Designer at Apple. I would like to introduce you to Beth Smith, a colleague of mine who was able to do tremendous work in our past workplace. Together, we worked at Adobe, where we were able to release roughly 12 versions of the Photoshop package with updated UI designs.

Beth is interested in speaking with you regarding this position, learning more about the qualifications of the role, and trying to determine if there is a mutual interest and benefit in interviewing for the position. Her contact information is bethsmith@gmail.com and her phone number is (555) 755-8575.

Thank you so much,

Letter of Introduction Introducing Yourself

Below is a sample letter of introduction introducing yourself.

Dear Mr. Anderson:

I’m writing you this letter to introduce myself and try to speak with you regarding the open Product Design position at Apple. I noticed that you were seeking someone with experience in native software development. And I have at least 5 years of previous experience at Adobe. We released more than 12 versions of Photoshop under the Creative Suite. And I would love to show you my work and see if there is mutual benefit in interviewing for the open position.

Thank you so much,
(555) 755-8575
letter of introduction template

Letter of Introduction Template Download

Download this introductory template to use for your letter of introduction needs. Can be imported as a Google Doc. Instant download. No email required.

Download Template

author: patrick algrim
About the author

Patrick Algrim is an experienced executive who has spent a number of years in Silicon Valley hiring and coaching some of the world’s most valuable technology teams. Patrick has been a source for Human Resources and career related insights for Forbes, Glassdoor, Entrepreneur, Recruiter.com, SparkHire, and many more.


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