How to Accept a Job Offer by Email (+ Samples and Templates) [2020]

how to accept a job offer

Accepting a job offer is an exciting opportunity for a job seeker. Before writing an acceptance email or acceptance letter to the hiring manager, the job seeker should check a few details in the job offer to ensure that they’re comfortable accepting the offer and moving forward with full-time or part-time employment. A job acceptance letter is an older form of accepting a job offer. In more modern hiring scenarios, a job offer acceptance email is more commonly written by the candidate accepting an official offer on behalf of an employer.

An official job offer is normally offered after a series of job interviews. If there has only been one job interview, it is unlikely that a formal job offer will be sent. As a candidate, if you’re unclear on the interview process, you should express your concern with the recruiter or hiring manager before going any further.

Within the written offer a few details should be present for the job seeker. The base salary or expected salary, the job title, the company and job benefits, a start date, and a description of the job role or expectations of the outcomes that the candidate and the prospective employer agreed upon.

If a job seeker isn’t happy with the salary or benefits package, they should speak with the recruiter or hiring manager and begin the process of salary negotiation before writing an acceptance letter or acceptance email. During this process, it is best not to send an email to the employer mentioning there is a better offer or conditional offer from another company. This could deter the employer from wanting to engage in salary negotiations or altering the compensation package.

Communicate Once Receiving an Offer Letter

The first step for job seekers is to communicate with the hiring manager or recruiter once the offer letter is received. This communication is simply about the receiving of the offer letter and informing all parties that the letter and offer will be reviewed quickly. As a job seeker, review the details of the offer in-depth. If the offer is an employment contract, the job seeker may want to contact an attorney to discuss the details of the agreement.

Decide on Accepting the Offered Salary

Review the starting salary or base salary of the offer. If happy with the offer, continue to write the job offer acceptance letter or email informing the employer of the decision to move forward. If unhappy with the offer, the candidate may want to send a counter offer email which outlines the start of a negotiation process (normally asking a small percentage jump in the base salary amount) to the potential employer.

Tip: Avoid using multiple job offers as a way of negotiating salary. Expressing the fact that this is the “dream job” of the candidate but a desire to explore either an additional employee benefit or move the base salary up slightly is a much better way of handling the situation as a prospective employee.

If the employer is willing to negotiate, the candidate will receive a final offer or revised offer that the candidate can review and provide written acceptance of.

Accepting a Job Offer Letter by Email (Sample & Template)

Once the offer has been reviewed, the candidate is comfortable with the company culture and benefits, the candidate should write the written acceptance letter or email. After this email is sent, and start date is determined, the candidate should speak with their current employer and inform them of the new employer and new job (starting the resignation process of the previous job and ending the job search).

Email subject line: Accepting the role of [Job Title]

Dear Greg —

Thank you so much for this opportunity. I could tell this was going to be a good fit the moment we spoke. I’ve reviewed the job offer letter in detail and I would like to extend my formal acceptance of this offer. I’d like to speak with you one more time about the official start date if possible. I’d like to be able to provide my current employer with at least two weeks of my time (a two-week notice) to be able to alleviate the company of my duties and start the transition plan or process.

Please let me know if you need any documentation from me in order to complete the hiring process and move this forward.

Thank you so much, Greg! I look forward to joining the team!
author: patrick algrim
About the author

Patrick Algrim is an experienced executive who has spent a number of years in Silicon Valley hiring and coaching some of the world’s most valuable technology teams. Patrick has been a source for Human Resources and career related insights for Forbes, Glassdoor, Entrepreneur,, SparkHire, and many more.


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