How To Accept A Job Offer (With Sample Letters By Department)
If you’re reading this, you’ve probably been given a job offer. Congratulations! When it comes to accepting a job offer, there are a few steps one will need to take. It’s also very professional to pen a job acceptance letter as well.
In this guide, we’ll be covering steps you need to take in order to accept a job offer, things you should be cautious of, and examples of a job acceptance letter for your respective department.
Accepting A Job Offer, Step By Step (How To Accept Your Job Offer)
Accepting a job offer is fairly easy. Simply follow these steps:
- Thank them for the offer.
- Get the job offer in writing.
- Reiterate the job position, location, start date, and dates where your salary or benefits will kick in.
- Prepare to negotiate your salary, if that is an issue.
- Double check all of the relevant details of the position.
- Ask about orientation for onboarding employees, what paperwork you’ll need to bring, and a timetable of what the first day will cover.
Now that you know the steps to accept a job offer, it’s time to work on that job acceptance email or letter. A lot of the time, you’ll be including a lot of the information and questions we’ve covered in these steps in your actual acceptance letter.
Acceptance letters are usually sent via email, so make sure you have your hiring manager’s email address. If possible, forward the email to your new supervisor or partner, depending on the line of work you’re going to be in.
What To Express When Accepting A Job Offer
The one thing that makes a job acceptance letter or email unique is you! So make sure to express your gratitude and excitement to start in your own words. Keep it professional, but don’t feel the need to make the acceptance letter cold and extremely formal. Tell them you’re happy about their decision! Hiring managers are often exhausted by the process of turning people down, so an acceptance letter could be a warm welcome for many of them.
How To Accept A Job Offer Over The Phone
If you're trying to accept your job offer over the phone, remember that you don't need to immediately reply if your HR manager or HR representative is giving you the details of the over by phone. Sometimes, managers like to give you the details of the offer by phone. But that doesn't mean you need to accept it right then and there. If you need extra time with the offer, simply say that.
But if you're happy with the offer and like to accept it, all you have to say is "I'd love to move forward and start talking about the ideal start date." And the HR manager should take care of the rest.
What To Include In An Acceptance Letter (Or Email)
Acceptance letters can vary quite significantly. However, one should always include a handful of mandatory elements to really flesh out an acceptance letter:
- A header that is complete with contact information, as well as the hiring manager or recipient’s contact information.
- Gratitude that is honest and genuine, but not overdone.
- A reiteration of the benefits, when the benefits kick in, your starting date, the name of the position, and your starting salary.
- A closing statement.
You may also choose to include a reference to a funny or memorable instance between you and the hiring manager during the interview process. This isn’t mandatory, but it does add a personable edge to your acceptance letter that can make you look more attentive and likable.
This pretty much goes without saying, but make sure to proofread your acceptance email and use an easy-to-read font.
Pro fact: Nick Kolenda performed a study that suggests font choices have a large impact on the perception of the author.
8 Example Job Acceptance Letters (Or Emails)
Depending on what industry your new job is in, there are a few templates you can use for penning an excellent and professional acceptance letter. Your employer will certainly be impressed!
Keep in mind that the contact header for your acceptance letter should look something like this:
123 Maple Street
Anytown, CA 90210
January 1, 2020
Mr. Hiring Manager
Director of Human Resources
Name of the Company
1234 Anywhere Avenue
Someplace, CA 90210
Simply fill in the correct information as it pertains to your job acceptance letter.
2 Example Acceptance Letters For Marketing Department Positions
Dear Mr. Hiring Manager,
Thank you for offering me the position of Lead Marketing Manager with Old World Marketing Solutions LLC. I am pleased to accept this offer and look forward to starting my employment journey with your company on January 1, 2020.
As we discussed per my last interview, my starting salary will be $60,000, and health, dental, and life insurance benefits will be provided to me after ninety days of employment.
Thank you so much again for giving me this amazing opportunity. I am eager to join your team and make a positive contribution to the company and to help take the marketing team to the next level.
If there is any additional information or paperwork you need me to complete in the meantime, please let me know. I will get back to you as soon as possible.
Dear Mrs. Hiring Manager,
I was absolutely thrilled to hear Old World Marketing has decided to extend to me the job offer of Social Media Marketing Manager. I am very happy and excited to accept the position and know I will make a positive contribution to your company.
As we discussed per our last meeting (Which was lovely, by the way! I love that little coffee shop!) my starting salary will be $60,000, health, dental, and life insurance benefits will be provided to me after ninety days of employment.
I really look forward to starting my position on January 1st, 2020. If there is any additional paperwork or information you need prior to my start date, please let me know.
Thank you again and I am eager to join your team and staff!
2 Example Acceptance Letters for Finance Department Positions
Dear Ms. Hiring Manager,
I am so very excited to accept your offer to join Top Dog Financial as a Financial Analyst. As we discussed over the phone after my last interview, my starting date of employment will be January 1st, 202.
I understand that I will be based in Los Angeles, California with the future possibility of relocation abroad. I also understand my starting salary will be $60,000.
If there is any other information that you need from me before the onboarding process begins, please feel free to contact me and I will be happy to provide what you need. I am looking forward to working with Top Dog Financial and am eagerly awaiting my start date!
Dear Mr. Hiring Manager,
I am writing you this email to confirm my acceptance of your employment offer on January 1, 2020, and to tell you how delighted I am to be joining Top Dog Financial in Los Angeles. The work your company is doing is exactly what I have prepared to perform and hoped to do. I feel confident that I can make a significant contribution to the financial industry and your company as a whole, and I am grateful for the opportunity that you have given me!
As we discussed per our last email chat, I will report to work at 10:00 am on January 1st. Before then, I will have completed the necessary drug testing by that start date. Just as well, I shall complete all employment, direct deposit, and insurance forms before the new employee orientation on my first day.
I really do look forward to working with you and your fine team. I appreciate your confidence in me and I am very happy to be joining your staff!
2 Example Acceptance Letters for Sales Department Positions
Dear Mrs. Hiring Manager,
It is with great pleasure that I accept your offer to join Titanic Sales as a customer service representative under Ms. My Supervisor. The goals you projected for the position are well-matched to my abilities and skills, and I consider it an absolute privilege to join your team.
As we discussed previously, my annual salary will be $60,000. My medical benefits will commence after ninety days of employment after the evaluation period.
Mrs. Hiring Manager, thank you so much for making the interview process enjoyable and delightful to get through. I look forward to working with you and the Titanic Sales team. I will report to work on the start date outlined on January 1st, 2020. In the meantime, feel free to call me at (555) 555-5555 if you require any additional information from me.
Dear Ms. Hiring Manager,
I was very excited to get your phone call yesterday! I’m writing this email to formally accept your employment offer for the leader sales supervisor position at Titanic Sales.
Thank you for the opportunity to put my skills to work making Titanic Sale’s brand shine across multiple platforms and locations.
As we agreed at our last meeting, my starting salary will be $60,000 per year with three weeks of paid time off after the initial three-month evaluation period. I understand that health and dental benefits will be available after approximately ninety days of employment, starting after the three-month evaluation period.
If there is anything you need from me prior to my start date or any documents I should bring on my first day, feel free to contact me and let me know. I’m eager to dig in and get started on January 1st, 2020.
2 Example Acceptance Letters for General Employment
Dear Mr. Hiring Manager,
As we discussed on the phone, I am very pleased to accept the position of XYZ Employee with XYZ Company. Thank you again for the opportunity. I am eager to make a positive contribution to the company and to work with everyone on the XYZ team.
As we discussed last week, my starting salary will be $60,000. Health and life insurance benefits will be provided after ninety days of employment.
I look forward to starting employment on January 1, 2020. If there is any additional information or paperwork you need prior to then, please let me know and I will get back to you.
Again, thank you very much!
Dear Mrs. Hiring Manager,
It was wonderful to speak with you on the phone yesterday about the XYZ Employee role at XYZ Company. I'm thrilled to formally accept this job offer, and I'm looking forward to working with you and the rest of XYZ team! I’m eager to begin charting a new direction for XYZ industry.
As we discussed, my start date will be January 1st, 2020, with an annual salary of $60,000. This salary does not include company-provided health insurance, which is effective six months after my start date.
I'm looking forward to seeing you next Tuesday. Please let me know if there is any paperwork or relevant onboarding information you need from me beforehand, or if there is any documentation I should bring for my first day!
I'm always available via email, but feel free to call or text me if that's more convenient at (555) 555-5555.
Again, thank you so much for this opportunity!
Job Offer Acceptance Email Subject Lines
If you're corresponding with your HR manager via email and would like to inform them that you'll be accepting the job offer, here are a few subject lines you can use:
- "[Your Name] Hiring Decision"
- "Regarding [Your Name] Employment Offer"
- "Employment Decision"
- "Accepting Your Offer"
- "Exciting Times Ahead"
- "[Your Name]: Exciting Times Ahead"
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