4 Sick Day Email Templates You Can Copy + Paste

Everyone gets sick. It’s going to happen. The first thing to realize is that your employer isn’t going to get upset with you when you’re sick. Our workload today, in the modern age, can be a lot. We have client emails to deal with, customers calling us, deadlines that we have to meet. We feel like we can’t come down with the flu or cold.

But that’s wrong. Your employer wants you to be healthy. In fact, they’d prefer you to stay home when you aren’t feeling well versus bringing your germs into the office.

Let’s go over writing your sick day email and a few templates you can use to get your email sent as soon as possible.

Table Of Contents

Don’t Go Into The Office If You’re Sick

This is something almost everyone overlooks. Don’t go into the office. Don’t even try! Even if you are only feeling slightly ill and feel like you can work, don’t do it.

In our email templates, we’re going to bring up the fact that you are being considerate of the rest of the office environment, attempting not to get them ill.

Pro tip: 50% of American workers attempt to work while sick. 60% of them are millennial generations. This causes increased lengths of time you are sick as well as spreading your illness throughout office environments and causing productivity issues for the company. If you're sick, stay home.

By doing this, you are showing respect to the workplace, empathy towards others, and compassion towards overall company productivity. And this will look great for you.

Sick Email Tips & Tricks

Before we jump into the templates. Here are a few things you should be sure you do:

Pro tip: Consider turning on an "out of office" reply for when you're sick. This will help your customers, clients, and colleagues know that you might have a delayed response time. Which will prevent them from frantically sending more emails or messages.

How To Write Your Sick Email

When writing your sick email, keep it simple. Here’s what should be included as part of your writing process:

Keep your email short, to the point and direct. You should send one email to your teammates and another email to your supervisor and HR manager. These should be two separate emails. Don’t CC everyone in a single email.

4 Best Sick Day Email Templates

For when you’re feeling like you have a cold/flu:

Hey Ryan —

I woke up today not feeling well, I’m not sure if it’s a cold or flu. But I don’t feel great. I’d really hate to come into the office and get everyone sick. If I can, I’d like to take sick day today and assess how I feel tomorrow.

Pending your confirmation, I’m going to go ahead and let the rest of the team know that I’m not feeling well and won’t be in today.

Thank you so much for understanding,
John

For when you don’t know if you have any paid sick days left:

Hey Ryan —

I woke up today not feeling well, I’m not sure if it’s a cold or flu. But I don’t feel great. I’d really hate to come into the office and get everyone sick. I’m unsure if I have any paid sick days left. If I don’t, that’s alright.

Pending your confirmation, I’m going to go ahead and let the rest of the team know that I’m not feeling well and won’t be in today.

I hope I can get back to work tomorrow after resting today.
John

For when you want to work from home:

Hey Ryan —

I woke up today not feeling well, I’m not sure if it’s a cold or flu. But I don’t feel great. I’d really hate to come into the office and get everyone sick. If its alright, I’d love to work from home today. I’ll be on Slack and am available by phone if anyone needs me.

I hope I can get back to work tomorrow after resting today.
John

For when you aren’t sure what is ailing you:

Hey Ryan —

I woke up this morning and was not feeling well at all. Not sure what it is. But I’m feeling tired and might need to rest. In case I am sick, I’d prefer not to come into the office and risk getting others sick.

If I can, I’d like to take a sick day and see if I can get back to work tomorrow.

Thanks so much Ryan,
John

Sick Day Email Subject Lines

Here are a few email subject lines you can use when sending your sick day email:

author: patrick algrim
About the author

Patrick Algrim is an experienced executive who has spent a number of years in Silicon Valley hiring and coaching some of the world’s most valuable technology teams.

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