30+ Professional Voicemail Messages (Templates)

Professional voicemail messages to use. These professional voicemail greetings are intended for usage on the business phone that you and only you use. They're quite successful since they assist you in establishing a relationship immediately upon receiving the voicemail. Alternatively, they assist you in communicating a critical update in a concise manner.

voicemail messages

What makes a good voicemail message

A professional voicemail greeting is brief and professional, informs callers that you will contact them, and asks them to continue interacting with a call-to-action. Additionally, you should demonstrate your individuality if your business or job permits it. If, on the other hand, your sector is more traditional, you'll want to avoid using comedy and personal touches.

What to consider in a professional voicemail message

A professional voicemail greeting should include the following elements:

  • Information: Your company voicemail should provide all of the necessary information for the caller. At the very least, the recording should contain your name, your company's name, and your office hours. Additionally, you can provide the best method to contact you—for example, an email address—and supply that contact information. If they are able to leave a message, inform them in the message.
  • Validation: An excellent professional voicemail greeting should express gratitude for the caller's time and regret for missing it. If you are unable to do both, at the very least express appreciation or remorse.
  • Purpose: The purpose of a professional voicemail is to entice the caller to stay on the line long enough to hear your message. That is accomplished by inspiring them sufficiently to listen and leave their message. To do this, your recording must require them to wait their turn to talk.
  • Length: Keep your voicemail greetings between 10 and 30 seconds in length. Many individuals will enjoy a brief, succinct message that provides all necessary information quickly.

What should be in a voicemail message

What you should include in a professional voicemail greeting is the following:

  • A greeting.
  • Your full name.
  • Your business.
  • A straightforward excuse for missing the call (e.g., you're away from your phone or on vacation).
  • A general estimate of when you will contact the individual
  • A contact person to contact in the event that you are unavailable (if you are out of the office).
  • A form of communication distinct from the conventional (if you prefer email or text).
  • A call-to-action phrase such as "Leave a message" or "Email me at [email protected]".

That is the straightforward format for a voicemail greeting. Your welcome should be professional in tone overall, but the language might change according on the situation. Consider the sample below.

Sample voicemail message

"Greetings, you have contacted [name] at [company]. I'm unable to answer the phone at the moment. Leave your name and phone number and I will contact you back as soon as I am available. Many thanks."

I've taken care of you. I've created a list of some of the finest voicemail greetings that you can use in practically any scenario.

voicemail messages

Voicemail greeting examples

Hello, you've reached [your name] at [your company]. I'm currently unavailable — most likely assisting [kind of company] in achieving [X objectives, such as 'doubling their leads in 60 days,' 'hiring the finest and brightest engineers,' 'converting 40% more consumers']. Leave your name/number after the tone and I'll return your call promptly.

Voicemail example:

Hello, my name is [your name]. I'm either on a call or out of the office. Kindly leave your name, telephone number, and a brief note and I will contact you. Thank you!

Greetings, you've reached [X company]. We are unable to take your call at this time, but please leave your name, contact information, and reason for contacting us and a member of our staff will contact you within 24 hours.

voicemail messages

This is Bond. Bond, James. True, it is [your last name]. [Your first and last names]. I'll contact you as soon as I'm through assisting M16 in saving the planet — which will most likely be tomorrow at the earliest. Have a pleasant day.

Hello, you've reached [your name]. From [date] until [date], I'll be away. If you want assistance with [X] prior to that time, please call [name] at [phone number].

Hello, you've reached [your name, the X company's office]. The crew is presently unavailable, but we will return on [date] filled with delicious meals and excited to chat with you.

Work voicemail messages (best voicemail greetings)

You've communicated with [your name] at [your company]. We appreciate your call. Kindly leave your name, phone number, and a note and I will contact you as soon as possible.

You've made contact with [your name] at [your organization]. I apologize for the inconvenience, but I am now unavailable. Kindly leave your name and phone number and I will contact you back as soon as possible.

We appreciate your call. I'm sorry I missed your call. I'm now unavailable, but if you leave your name, phone number, and message, I will contact you back as soon as possible.

We appreciate your call. I apologize for not being able to take your call at this time. Kindly leave your name, phone number, and message and I will answer your call as soon as possible.

Hello, I'm [your name] at [your company]. I'm not at my desk. Kindly leave your name, phone number, and a note and I will contact you as soon as possible.

Hello, and thank you for calling. I apologies for not picking up the phone right now. Kindly leave your name, telephone number, and message and I will contact you as soon as possible. Additionally, you can contact me through email at [your email]. We appreciate your time and wish you a pleasant day.

Hello, my name is [your name]. I apologize for not picking up your call at the moment. Kindly leave your name, phone number, and a brief note, and I will contact you as soon as possible. Additionally, you can contact me through email at [email address], and I will respond promptly.

Hello, you've reached [your name/voicemail]'s at [your company]. I'm not at my desk, in a meeting, or on the other end of the telephone. Kindly leave your name, phone number, and a brief message following the tone, and I will contact you as soon as possible.

voicemail messages

"How are you? I'm [your name] at [your company]. I'm now unavailable — most likely assisting [kind of company] in achieving [X objectives, such as 'doubling their leads in 60 days,' 'hiring the finest and brightest engineers,' 'converting 40% more consumers.'] Please leave your name and phone number and we'll discuss how your business can achieve comparable outcomes."

"How are you? I'm [name] at [company]. If you want an immediate answer, please email me at [insert email address] and I will contact you by EOD tomorrow. If your communication is not urgent, please leave your name and phone number in a message. Have a wonderful day."

"Hello, my name is [your surname]. Please [contact so-and-so] or [visit our website, send me an email] if you're calling for [X reason]. For any other enquiries, please leave your name and a brief message and I will contact you within [one, two, or three] business days."

"Greetings, you have arrived at [your name and title]. I'm presently on parental leave and will remain so until [date]. In the meanwhile, please refer all phone calls and emails to [alternative contact name] at [phone number]. I appreciate your time and look forward to seeing you in [month you will be back in the office]."

"Greetings, [Person's name] is on the lookout for new adventures and has left [Company name]. Kindly direct all future queries to [Name of new or interim employee] at [phone number]. Many thanks!"

Simple voicemail messages

Your clients, like you, are pressed for time. Utilize the following succinct voicemail greetings to swiftly convey your message and ask customers to leave one.

"Hello, my name is [your name]. I'm either on a call or out of the office. Kindly leave your name, telephone number, and a brief note and I will contact you. Many thanks."

"Hello, my name is [your name] and I work at [business]. We appreciate your call. Kindly leave your name, phone number, and the reason for your call, and I will contact you as soon as possible."

"Howdy, you've arrived at [your name]. I'm unable to answer the phone at the moment. However, if you leave your name, phone number, and a brief note, I will contact you back."

"Hello, my name is [your name]. We appreciate your contact. I'm now unavailable, but if you leave your name, phone number, and message, I will contact you back."

Business voicemail messages

Are you developing a company-wide or team-wide voicemail greeting? These professional voicemail greetings will suffice.

"Hello, you've arrived at [X business]. We are unable to take your call at the moment, but if you leave your name, contact information, and reason for contacting us, a member of our staff will contact you within 24 hours."

"Howdy, you've arrived at [business]. Regrettably, we are not accessible at the moment. However, we want to speak with you — so please leave your name and phone number, as well as the purpose for your call, and someone will contact you back as soon as possible."

"Howdy, you've arrived at [business]. We are accessible by phone Monday through Friday from [hour] to [hour] [time zone] [optional: and from hour to hour on weekends]. Additionally, you can reach us by visiting our website, [URL], and contacting us by live chat or email. If you wish to be contacted, please leave your name and telephone number after the tone."

"Hello, you've arrived at [business]. If you're interested in learning more about [X], please visit our [Facebook page, corporate website, etc.] If you wish to learn more about [Y], visit [Z page on our website, our YouTube channel, and so on.] Have more questions or would like to speak with a member of our team? Leave your name and phone number and we will contact you back immediately."

"Hello, you've reached the [Company name] Sales Department. All of our reps are presently assisting clients [insert objective such as 'achieve 40% growth by simplifying human resource processes']. and are thus unable to accept your call. Kindly leave your name, company, and phone number and we will contact you as soon as possible. Many thanks!"

Funny voicemail messages

A word of caution: These greetings will not benefit you if you are currently looking for jobs or work in a conservative field. Always keep your target personas in mind. If you're worried they won't enjoy your sense of humor, go for a more direct welcome.

True, it is [your last name]. [Your first and last names]. I'll contact you as soon as I'm through assisting M16 in saving the planet — which will most likely be tomorrow at the earliest. Have a pleasant day."

voicemail messages

"Hmm. Gryffindor Gryffindor Gryffindor Gryffindor Gr Not at all, Ravenclaw. Yes, you are unquestionably a Ravenclaw. *Pause.* True, you have not reached the Sorting Hat – this is [your name's] voicemail. Please leave your name and phone number (and, for fun, the Harry Potter house to which you believe you belong) and I will contact you back as soon as possible."

"Hello! You've received [your name's] voicemail. Submit your name, contact information, and the timeless question, 'Which came first, the chicken or the egg?' Anyone who gets it properly will be contacted."

Vacation voicemail messages

Are you out of town? Your callers ought to be aware. Inform them of your absence with the following vacation voicemail greetings.

"Greetings, you've arrived at [your name]. From [date] until [date], I'll be away. If you want assistance with [X] prior to that time, please call [name] at [phone number]. Otherwise, please leave your name and phone number and I will contact you back soon I return. Many thanks, and have a wonderful day."

"Greetings, you've arrived at [your name]. I'm now [exploring Asia, trekking through Costa Rica's rainforest, and lounging on the beach in Bermuda] — or, more likely, [recovering from terrible jet lag, googling 'Are red spiders harmful,' or shopping for SPF 150 sunscreen] — and won't be back in the office until [date]. Leave your contact information and reason for phoning, and I will contact you."

"Hello there, my name is [your name] and I work for [your company]. I will be away from the office till [date]. Please refer any queries to [coworker's name] at [email address] in the interim. Additionally, they can be reached at [phone number]. Many thanks."

Holiday voicemail messages

Nobody should call over the holidays, yet some do. When you're away for the holidays, make a voicemail greeting that reflects the season's joy while being professional.

"Hello, you've arrived at [your name, the X company's office]. The crew is presently unavailable, but we will return on [date] filled with delicious meals and excited to chat with you. Please provide your name, phone number, and — if you choose — your favorite [holiday food, Thanksgiving custom, etc.]"

"Howdy, you've arrived at [your name, the X company's headquarters]. Until [date], we are closed. Kindly leave your name and phone number and someone will contact you back as soon as possible. Have a wonderful [New Year's, Fourth of July, or other holiday]."

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author: patrick algrim
About the author

Patrick Algrim is a Certified Professional Resume Writer (CPRW), NCDA Certified Career Counselor (CCC), and general career expert. Patrick has completed the NACE Coaching Certification Program (CCP). And has been published as a career expert on Forbes, Glassdoor, Entrepreneur (Profile), Dice.com, WorkWise, American Express, Reader's Digest, LiveCareer, Zety, Yahoo, Recruiter.com, SparkHire, SHRM.org, Process.st, FairyGodBoss, HRCI.org, St. Edwards University, NC State University, IBTimes.com, Thrive Global, TMCnet.com, Work It Daily, Workology, Career Guide, MyPerfectResume, College Career Life, The HR Digest, WorkWise, Career Cast, Elite Staffing, Women in HR, All About Careers, Upstart HR, The Street, Monster, The Ladders, Introvert Whisperer, and many more. Find him on LinkedIn.

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