Administrative Assistant Cover Letter Example

Writing an administrative assistant cover letter? An administrative assistant is a professional responsible for assisting with administrative tasks within a business or company. The administrative assistant provides support to supervisors, managers, executives, and other employees. The administrative tasks include distributing information around the office, answering phones, taking notes or memos, and maintaining filing systems.

An administrative assistant has various job titles. Including admin assistant, executive assistant, executive administrative assistant, office manager, and administrative support. And senior administrative assistant, legal secretary (in a law office), medical secretary (in a medical office or hospital) executive secretary, and virtual assistant.

Before writing a cover letter for an administrative assistant role, it’s important to review common job duties and responsibilities. This will help write an effective cover letter. A letter that displays experience in the administrative assistant role. Or familiarity with the requirements.

Job duties and responsibilities

Job duties and responsibilities for an administrative assistant include:

• Assist senior managers with work environment changes, disciplines, and improvements.
• Work closely with senior management to oversee all aspects of the work environment.
• Assist with travel arrangements, scheduling meetings, rescheduling meetings, and other appointment tasks.
• Greet and assist office visitors.
• Use computer skills to generate reports.
• Answer phones, make appointments, and schedule support calls.
• Work closely with other executive administrative assistants.
• Assist with administrative duties as assigned.

Michael Page describes administrative assistants being valued for their these skills. “Organized approach, communication skills, personable phone manner, team ethic, time management, honesty, discretion, and computer literacy.” And while Robert Half, a leading recruiting agency describes administrative assistants as needing these five key skills. “Industry knowledge, expertise in software and social media, artful articulation, budget perceptiveness, and ability to display grace under pressure.”

As an administrative assistant, extensive experience isn’t required. A great cover letter will speak to work experience related to the administrative duties. Or clerical duties that the job description refers to. For example, having previous front desk experience can help the hiring manager read about in both the cover letter and resume. If the candidate has no prior work experience, they should write about the administrative assistant position's relevant skills.

How to Write an Administrative Assistant Cover Letter

When writing an administrative assistant cover letter, it can help approach the letter using quantitative figures or career accomplishments. Use relevant work experiences that display transferable skills or soft skills desired by the prospective employer. The letter should get written in active voice style writing. Grammarly.com defines active voice style writing as having “a strong, direct, and clear tone.”

Telling stories in a cover letter is far more engaging than listing skills. A job applicant can display hard skills, soft skills, and transferable skills more effectively through storytelling. Read through the job description of the administrative assistant role. Determine what hard and soft skills are required. Then consider a previous work experience that displays the competencies that the potential employer is looking for. For example, organizational skills and work experience examples of organizational skills were used to drive a business result.

Tip: There is no such thing as a “perfect cover letter.” Only a “good cover letter” that displays to a hiring manager key administrative skills required for the job. Always use a unique cover letter for each job application. Think through each specific job requirement displayed in the job advertisement. And use a relevant work example to display the abundance of having that key skill.

The administrative job function inside a business helps the company achieve its goals by generating workplace efficiency. If available, write about the efficiencies and goals that were achieved for a previous employer. Ensure that the accomplishments referred to aren't listed in the career objective or resume summary portion of the resume. To determine which accomplishments to refer to as a job seeker. Look through each qualification and requirement in the job description and perform research on the company culture. This valuable information will make it easier to write an effective letter.

Administrative Assistant Cover Letter Example

Below is a cover letter sample and cover letter example for an administrative assistant position.

Entry-Level Administrative Assistant Cover Letter Example (No Experience)

Below is a cover letter sample and cover letter example for an administrative assistant position.

Part-Time Administrative Assistant Cover Letter Example

Below is a cover letter sample and cover letter example for a part-time administrative assistant position.

Administrative Assistant Job Boards

The following job boards are "niche" job boards where an administrative assistant job seeker might go to place an open position. These job boards are perfect places for job seekers to find open positions and continue the job search. Starting with a "niche" job board before applying to a job advertisement on national job boards like Indeed or Monster.com. Often, higher caliber employers with a greater passion for the industry and the position use "niche" job boards.

Top administrative assistant job boards

• IAAP - Paid job posting starting at $215.
• Admin Careers - Paid job posting starting at $99.
• Administration Jobs - Paid job posting starting at $297.
• iHireAdmin.com - Paid job posting starting at $265.
• Admin Crossing - Job posting is a paid job post.