Administrative Assistant Job Description - Free Template for 2020
An administrative assistant is someone who plays a flexible role inside of an office to ensure the success of the working environment. An administrative assistant could be someone who helps executive team members through miscellaneous small tasks that would otherwise distract them from larger, core objectives. Down to administrative assistants helping to ensure that office guests are checked in and existing employees have all their needs met in the working environments.
Table of Contents
- Administrative Assistant Job Description Sample
- Administrative Assistant Resume Summary
- Administrative Assistant National Average Salary
- Administrative Assistant Duties & Responsibilities
- Administrative Assistant Skills
- Administrative Assistant Requirements
Administrative Assistant Job Description Sample
Administrative assistants are deployed and employed in a wide variety of industries or fields. They are multidisciplinary players within the corporate structure. An administrative assistant has a varying workload. They are someone who can carry out tasks for an individual within a specific department to someone who can lead team needs in order to facilitate overall company success. The tasks performed by an administrative assistant can vary depending on who they are assigned to assist. For example, if they are assisting an executive they may have to carry out personal tasks. Or if they are assisting a team, they may be carrying out communication or correspondence takes that would otherwise slow down that team's delivery times.
Administrative assistants play a very specialized role. They are able to communicate and work closely with all teams within the organization including finance, accounting, marketing, sales, product, and operations. They may have frequent and close contact with executive leadership, as well.
Administrative Assistant Resume Summary
This is how you might describe your position as an administrative assistant in a resume summary, executive summary or professional summary:
Strong interpersonal skills, experienced in a wide variety of functional areas, able to drive success on behalf of the leader who assigned it. Capable of comprehending all department needs and using problem-solving skills in order to meet leaderships expectations.
Administrative Assistant National Average Salary
National average salary for administrative assistants is provided by The U.S. Department of Labor and Bureau of Labor Statistics (BLS). National averages are a cumulative total average as seen by a non-specific geographic mean average. That means this is the average salary that you might expect to have (regardless of geographic region) when entering into this job function.
National average salary: $12/hr - $21.90/hr
Administrative Assistant Duties & Responsibilities
- Manage all aspects of the corporate office
- Manage all aspects of the administrative and office operations
- Coordinate pipeline needs with product owners, management and internal staff
- Assess deadlines and client expectations to help ensure success of all teams
- Work closely with senior management on special projects
- Assist in marketing efforts along with market leaders
- Assist in product efforts along with product owners
- Assist in the reporting and staff needs as assigned by senior management
- Carry out research tasks as part an ongoing working environment initiative
- Carry out travel arrangements
- Carry out appointments,appointment scheduling, and meetings
- Can work independently
- Ability to work independently
- General management of office equipment
- Ability to evolve job duties based on performance
- Can provide on-the-job training for other roles
- Can provide general administrative assistance across multiple teams
- Can assist the human resources department when necessary
- Schedule appointments as necessary
- Organize the filing system
- Take on any administrative task and other office tasks
- Assist senior managers with any administrative task
- Replenish office supplies
- No task is too small for you
- Oversee a high quality work environment
- Treat each employee with respect
Administrative Assistant Skills
- Verbal communication skills
- Written communication skills
- Deductive skills
- Problem-solving skills
- Interpersonal skills
- Presentation skills
- Organizational skills
- Leadership skills
- Listening skills
Administrative Assistant Requirements
Qualified candidates should have one or more of the following as a job seeker:
- High school diploma or more
- Associate's degree is a plus
- Strong sense of self-direction
- Previous work experience as a senior administrative assistant, virtual assistant, legal secretary, executive secretary, medical secretary, or any other administrative professional is preferred.
- Excellent disposition and work ethic
- Strong mindset within the office
- Strong listening skills to help comprehend new initiatives
- Proficient in Microsoft products: Outlook, Excel, Office Suite
- Strong knowledge of social media a plus
- Strong knowledge of marketing campaigns a plus
- Experience in our industry a plus
- Comfort with assistant duties
- Comfort with clerical and administrative tasks
- Comfort with general clerical duties
- Comfort problem solving for multiple teams
- Comfort with filing systems
- Comfort with word processing
Administrative Assistant FAQ's
Common administrative assistant questions.
Is this a good job description template for an admin assistant?
Yes. An admin assistant and administrative assistant are the same roles.
Is this a good job description template for an executive assistant?
It can be. You may want to customize your executive needs before completing your job description. Check with your executive or report to regarding those needs.
Is this a good job description for medical secretaries?
You should customize your job description to your medical office. In that vein, I would not use this for medical secretaries, though I would inherit the administrative needs in this job description.
Is this a good job description for a general administrative assistant?
Yes. This is a great job for the role of a general administrative assistant.
Is this a good job description for a legal administrative assistant?
Yes, it can be. You should customize the job description to the needs your law office has and ensure that your responsibilities and administrative duties align with your law requirements.
Do assistants need a high school diploma?
It usually is not necessary.
Is this a good resume for secretaries?
No, you should look for a secretaries job description separately from this one.
Is this a good resume for virtual assistants?
No, you should look for a virtual assistants job description separately.
What other kinds of clerical tasks should I include in the job description?
The best way to solicit clerical tasks is to ask your executive team and colleagues what they feel would save them time. Collect that information then formulate it into responsibilities you'd like to include in the job responsibilities portion of the description.
What other duties and responsibilities should I include?
Solicit duties from executive team members and colleagues, ask what duties and responsibilities might help them save time. Then formulate those into actionable insights for the job description.
Is this a good job description for legal secretaries?
No, you should use a legal secretaries job description.
Is this a good job description for executive secretaries?
No, you should use an executive secretaries job description.
Is this a good job description for administrative support?
It depends on your needs. Thought for an administrative support role you will most likely need to customize the job description to the customer support portion of that particular role. So in that circumstance, you would not want to use this template.
Using Your Template
Follow these instructions to use your new job description template
- Step one: Fill out all details in your job description template using the provided sample on this page.
- Step two: Customize your requirements or duties to anything special to your workplace. Be sure to speak with team members and managers to gauge what's required of the position.
- Step three: When the census of the team has agreed on the description of the work, add in a Equal Employment Opportunity statement to the bottom of your job description.
- Step four: Check with your legal department, management team, and other team members to ensure the job description looks correct before creating a job advertisement. Choose a job board that's specific to your needs.
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