An administrative assistant is a professional responsible for assisting with administrative tasks within a business or company. The administrative assistant provides support to supervisors, managers, executives, and other employees. The administrative tasks include distributing information around the office, answering phones, taking notes or memos, and maintaining filing systems.

An administrative assistant has various job titles, including admin assistant, executive assistant, senior administrative assistant, legal secretary (in a law office or legal assistant role), medical secretary (in a medical office or hospital setting) executive secretary, and virtual assistant.

Administrative Assistant Job Description Sample

Our business is seeking a highly motivated administrative assistant who can assist with a variety of administrative and clerical duties. This includes handling general office tasks, organizing our filing system, overseeing office equipment, assisting senior managers with travel arrangements, assisting with scheduling appointments, and other administrative support duties. A successful candidate is a polite, professional, multitasking individual who is comfortable with computers and has a high degree of verbal and written communication skills.

Administrative Assistant Duties and Responsibilities

Below are sample job duties and administrative assistant responsibilities:

• Assist senior managers with work environment changes, disciplines, and improvements.
• Assist senior managers with administrative duties.
• Work closely with senior management to oversee all aspects of the work environment.
• Assist with travel arrangements, scheduling meetings, rescheduling meetings, and other appointment tasks.
• Oversee the office supplies and equipment.
• Schedule appointments for teams.
• Assist staff with general office needs.
• Greet and assist office visitors.
• Use computer skills to generate reports.
• Answer phones, make appointments, and schedule support calls.
• Work closely with other executive administrative assistants.

Administrative Assistant Requirements

Qualified candidates should have the following:

• High School Diploma or equivalent.
• Previous work experience as an administrative assistant preferred.
• A high degree of communication skills and organizational skills.
• Ability to take on any administrative task and task size.
• Desire to grow as an administrator and improve company efficiency.
• Comfortable with a flexible work schedule.

Using a Job Description Template

Follow these instructions to use a job description template

• Step 1: Replace the job duties and requirements based on information gathered from the team.
• Step 2: When the job description is finished, add an EEO (Equal Employment Opportunity) statement to the bottom of the job description.
• Step 3: Double check the job description fits the needs of the team, company, and is approved by the Human Resources department. Then post on a job board.

Top Job Boards

• Indeed.com
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• Monster.com
• ZipRecruiter

Related Hiring Resources

Best Administrative Assistant Cover Letter Example (+ Free Template, Writing Tips)
Medical Administrative Assistant Job Description