Best Project Coordinator Job Description Sample (+ Free Template Download)

A project coordinator is a professional who works alongside or under a project manager. The project coordinator assists with ensuring projects are completed on time and within budget. A project coordinator is usually assigned administrative tasks and administrative duties on behalf of a project manager that can help to retain efficiency for projects.

A project coordinator has various job titles including construction project coordinator.

project coordinator job description

Project Coordinator Job Description Sample

Our project management team is seeking an experienced project coordinator to join our project team. The project coordinator will be responsible for assisting with administrative duties that improve the over project coordination, project schedule, and efficiency of our team. A successful project coordinator will have experience managing multiple projects, tracking project scope, and general project status.

Project Coordinator Duties and Responsibilities

Sample job duties and project coordinator responsibilities are as follows:

Ensure each team member on the project management team has all the information required to complete their project or task on a daily basis.
Use project management tools to track project progress, generate reports, and track project status.
Assist with scheduling meetings, conference calls, team meetings, and other project management activities.
Assist with project plans, tracking deadlines, communication with clients, and other client requirements.
Communicate regularly with upper management regarding project status and completion dates.
Take on the responsibility of the team and ensure each team member has knowledge of their monthly, weekly, and daily requirements.
Handle multiple tasks on a daily basis and drive each one from start to finish.
Gather project requirements when in the research project phase of the initiative.

Varying industries

Depending on the industry, a project coordinator can have varying job duties and responsibilities.

Engeering and construction

Assist with project coordination.
Ensure projects meet state, federal, and local city requirements.
Submit permit documentation.
Test building materials and soil samples.
Prepare bid proposals.

Healthcare

Lower emergency room response times.
Record digital assets.
Transfer paper assets into digital assets.

Financial services

Ensure the firms client's are happy.
Prepare and manage status reports.
Prepare reports for various cases.
Track trial dates and other deadlines.
Coordinate conference calls and meetings.
Assist with invoice creation, bill pay, and processing payroll.
Assist with cutting costs and bottom-line reduction.

Technology and IT

Assist with feature development.
Assist with engineering and design direction.
Follow product development protocols.

Project Coordinator Requirements

Qualified candidates should have the following:

High School Diploma or equivalent.
Bachelor’s Degree in Project Management, Construction Management, or a related field.
Previous work experience in a project coordinator position preferred.
Previous work experience in a job title similar to the project coordinator role preferred.
General computer skills and ability to use Micosoft Office products like Word, Excel, and Outlook.
Ability to work long hours on tight deadlines.
Exceptional written communication skills, presentation skills, and customer service skills.

Project Coordinator Salary

According to PayScale, a project coordinator earns $48,400 per year, on average. With the lower percentile earning $36,000 per year and the upper percentile earning $67,000 per year.

Project Coordinator Skills

Top candidates in the project coordinator positions should have the following skills:

Documentation management skills
Procurement management skills
Analytical and problem-solving abilities
Negotiation skills
Interpersonal and verbal communication skills
Team-management and team-leadership skills
Finance and accounting skills
Organizational skills
Ability to sort out details of a project

Project Coordinator Job Boards

An employer posting a job advertisement or job description for an open project coordinator role should use a "niche" job board before posting to a national job board. These smaller job boards can attract job seekers who have a greater amount of passion for the industry and for career advancement.

Top IT project coordinator job boards

Top construction project coordinator job boards

Project Coordinator Job Description Template

Job brief
Our project management team is seeking an experienced project coordinator to join our project team. The project coordinator will be responsible for assisting with administrative duties that improve the over project coordination, project schedule, and efficiency of our team. A successful project coordinator will have experience managing multiple projects, tracking project scope, and general project status.

Duties and responsibilities

Ensure each team member on the project management team has all the information required to complete their project or task on a daily basis.
Use project management tools to track project progress, generate reports, and track project status.
Assist with scheduling meetings, conference calls, team meetings, and other project management activities.
Assist with project plans, tracking deadlines, communication with clients, and other client requirements.
Communicate regularly with upper management regarding project status and completion dates.
Take on the responsibility of the team and ensure each team member has knowledge of their monthly, weekly, and daily requirements.
Handle multiple tasks on a daily basis and drive each one from start to finish.
Gather project requirements when in the research project phase of the initiative.

Requirements

High School Diploma or equivalent.
Bachelor’s Degree in Project Management, Construction Management, or a related field.
Previous work experience in a project coordinator position preferred.
Previous work experience in a job title similar to the project coordinator role preferred.
General computer skills and ability to use Micosoft Office products like Word, Excel, and Outlook.
Ability to work long hours on tight deadlines.
Exceptional written communication skills, presentation skills, and customer service skills.

project coordinator job decription free template and download

Project Coordinator Job Description Template

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Using a Job Description Template

Follow these instructions to use a job description template:

Step 1: Replace the job title, job brief, duties and requirements, and optional work environment sections based on the information gathered from the team.
Step 2: When the job description is finished, add an EEO (Equal Employment Opportunity) statement to the bottom of the job description.
Step 3: Double-check the job description fits the needs of the team, company, and is approved by the Human Resources department. Proofread the job description. Then post on a job board.

Job Description Format

Follow the format below when writing a job description.

Job Title:
[Job Title]

[Job Summary/Job Brief]

Responsibilities and Duties:

[List 4-5 essential functions of the job role]

Requirements:

[List 5+ qualifications including education level, experience level, key skills, and expectations of the job function]

(Optional) Work Environment:

[LIst 2-5 characteristics, traits, and other requirements of the role]
[If physical requirements are necessary, include reasonable accommodation details]

This role and job position will report directly to [Job Title] who leads [Department Name].

For more information on writing a job description, visit this resource.

Top Job Boards

Consider posting a job description or job advertisement (referred to as a "job ad") on one of the following national job boards:

Related Hiring Resources

Project Coordinator Resume Example

About the author

Patrick Algrim is an experienced executive who has spent a number of years in Silicon Valley hiring and coaching some of the world’s most valuable technology teams. Patrick has been a source for Human Resources and career related insights for Forbes, Glassdoor, Entrepreneur, Recruiter.com, SparkHire, and many more.

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Best Project Coordinator Job Description Sample (+ Free Template Download)

Project Coordinator Job Description Sample