Best Project Coordinator Job Description for 2021

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Free project coordinator job description. A project coordinator is a professional who works alongside or under a project manager. The project coordinator assists with ensuring projects are completed on time and within budget. A project coordinator is usually assigned administrative tasks and administrative duties. Usually, on behalf of a project manager that can help to retain efficiency for projects.

A project coordinator has various job titles including construction project coordinator.

project coordinator job description

Project Coordinator Job Description Sample

Job Brief for Project Coordinators

Our project management team is seeking an experienced project coordinator to join our project team. The project coordinator will be responsible for assisting with administrative duties that improve the over project coordination, project schedule, and efficiency of our team. A successful project coordinator will have experience managing multiple projects, tracking project scope, and general project status.

Project Coordinator Duties and Responsibilities

Sample job duties and project coordinator responsibilities are as follows:

  • Ensure each team member on the project management team has all the information required to complete their project or task on a daily basis.
  • Use project management tools to track project progress, generate reports, and track project status.
  • Assist with scheduling meetings, conference calls, team meetings, and other project management activities.
  • Assist with project plans, tracking deadlines, communication with clients, and other client requirements.
  • Communicate regularly with upper management regarding project status and completion dates.
  • Take on the responsibility of the team and ensure each team member has knowledge of their monthly, weekly, and daily requirements.
  • Handle multiple tasks on a daily basis and drive each one from start to finish.
  • Gather project requirements when in the research project phase of the initiative.
  • Work closely with project managers to oversee project team members and the work schedule.
  • Project coordinators work closely with other project managers, project coordinators, and workers. Coordinators should display keen verbal communication skills and leadership at all times.
  • Oversee project tasks, project documentation, project schedules, project risks, and report on all findings with the project teams and managers.
  • Constantly be developing project strategies that reduce risk, increase efficiency, and assure quality assurance control.

Varying industries

Depending on the industry, a project coordinator can have varying job duties and responsibilities.

Engineering and construction

  • Assist with project coordination.
  • Ensure projects meet state, federal, and local city requirements.
  • Submit permit documentation.
  • Test building materials and soil samples.
  • Prepare bid proposals.

Healthcare

  • Lower emergency room response times.
  • Record digital assets.
  • Transfer paper assets into digital assets.

Financial services

  • Ensure the firms' clients are happy.
  • Prepare and manage status reports.
  • Prepare reports for various cases.
  • Track trial dates and other deadlines.
  • Coordinate conference calls and meetings.
  • Assist with invoice creation, bill pay, and processing payroll.
  • Assist with cutting costs and bottom-line reduction.

Technology and IT

  • Assist with feature development.
  • Assist with engineering and design direction.
  • Follow product development protocols.

Project Coordinator Requirements

Qualified candidates and successful project coordinators should have the following:

  • High School Diploma or equivalent.
  • Bachelor’s Degree in Project Management, Business Administration, Construction Management, or a related field.
  • Associate for Project Management (Chartered Management Institute or Project Management Institute) is preferred.
  • Previous work experience in a project coordinator position preferred.
  • Previous work experience in a job title similar to the project coordinator role preferred.
  • General computer skills and ability to use Microsoft Office products like Word, Excel, and Outlook.
  • Ability to work long hours on tight deadlines.
  • Exceptional written communication skills, presentation skills, and customer service skills.

Project Coordinator Salary

According to PayScale, a project coordinator earns $48,400 per year, on average. With the lower percentile earning $36,000 per year and the upper percentile earning $67,000 per year.

Project Coordinator Skills

Top candidates in the project coordinator positions should have the following skills:

  • Documentation management skills
  • Procurement management skills
  • Analytical and problem-solving abilities
  • Negotiation skills
  • Interpersonal and verbal communication skills
  • Team-management and team-leadership skills
  • Finance and accounting skills
  • Organizational skills
  • Ability to sort out details of a project

Project Coordinator Job Boards

An employer posting a job advertisement or job description for an open project coordinator role should use a "niche" job board. And before posting to a national job board. These smaller job boards can attract job seekers who have a greater amount of passion for the industry and for career advancement.

Top IT project coordinator job boards

Top construction project coordinator job boards

For project coordinator jobs in the construction industry:

project coordinator job description

Related job descriptions

Download the free project coordinator job description PDF template. And use the sample project coordinator job description provided to make an efficient job posting for your company. For more information please visit the U.S. Bureau of Labor Statistics.


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author: patrick algrim
About the author

Patrick Algrim is a Certified Professional Resume Writer (CPRW), NCDA Certified Career Counselor (CCC), and general career expert. Patrick has completed the NACE Coaching Certification Program (CCP). And has been published as a career expert on Forbes, Glassdoor, American Express, Reader's Digest, LiveCareer, Zety, Yahoo, Recruiter.com, SparkHire, SHRM.org, Process.st, FairyGodBoss, HRCI.org, St. Edwards University, NC State University, IBTimes.com, Thrive Global, TMCnet.com, Work It Daily, Workology, Career Guide, MyPerfectResume, College Career Life, The HR Digest, WorkWise, Career Cast, Elite Staffing, Women in HR, All About Careers, Upstart HR, The Street, Monster, The Ladders, Introvert Whisperer, and many more. Find him on LinkedIn.

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