Best Accounts Payable Clerk Job Description Sample (+ Free Template Download)
An accounts payable clerk is a finance professional that works in the accounting and finance department. This professional handles all incoming bills and invoices for a business. This includes business travel expenses (like hotel reservations, airline fees, and car rentals), vendor payments, and internal payments (like employee reimbursements).
An accounts payable clerk is sometimes referred to as an accounting clerk, accounts payable manager, and accounts payable specialist.
Accounts Payable Clerk Job Description Sample
Our finance department is seeking an accounts payable specialist (accounts payable clerk) to oversee our incoming invoice (internal and external). The accounts payable clerk will practice daily operations of reviewing incoming invoices, mark whether they are internal or external expenses, and process payments. This includes processing vendor invoices. The accounts payable clerk should follow our standard payable process and procedures.
Accounts Payable Clerk Duties and Responsibilities
Below are sample job duties and accounts payable clerk responsibilities:
- Work closely with an auditing clerk, accounts payable manager, and payable coordinator to review a general ledger.
- Review each expense report submitted by employees for reimbursement requests.
- Handle bi-weekly payroll.
- Check daily and weekly for unpaid invoices and close them or make them as closed.
- Review a purchase order and receipt for any vendor invoices submitted.
- Practice general bookkeeping principles.
- Work closely with the rest of the accounts payable department and other payable professionals (receivable clerks).
- Keep financial records of all transactions.
- Close monthly reports for the senior accounts manager or accountant on staff.
- Take responsibility for all incoming invoices (reimbursements, vendor invoices, and internal payments like payroll).
Accounts Payable Clerk Requirements
Qualified candidates should have the following:
- High School Diploma or equivalent.
- Associate’s Degree in Finance and Accounting okay.
- Bachelor’s Degree in Finance and Accounting preferred.
- Previous experience in an accounts payable function preferred.
- Ability to work with accounting software like Quickbooks, Microsoft Excel, and other computer software.
Accounts Payable Clerk Salary
According to Salary.com, an accounts payable clerk earns $43,286 in median annual wages, on average. With the top percentile of workers earning $52,578 per year, on average. And entry-level workers earning $35,268 per year, on average.
Using a Job Description Template
Follow these instructions to use a job description template
- Step 1: Replace the job duties and requirements based on information gathered from the team.
- Step 2: When the job description is finished, add an EEO (Equal Employment Opportunity) statement to the bottom of the job description.
- Step 3: Double check the job description fits the needs of the team, company, and is approved by the Human Resources department. Then post on a job board.
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