Data Entry Clerk Job Description (2021)

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Free data entry clerk job description. A data entry clerk is a professional who enters, updates, and cleanses data within a computer system. A data entry clerk may sometimes be tasked with transferring paper documents into digital documents using a keyword. Special keyboards may be provided to data entry clerks to assist with the speed of their work.

A data entry clerk has various job titles, including a data entry operator, data entry professional, and data entry specialist.

Data Entry Clerk Job Description Sample

We are looking for a data entry clerk to assist our business. Our business is seeking a data entry clerk who can assist in transferring data, hard copy files, and other information into digital formats. The data entry clerk will use tools like a Word processor to enter data. As well as special data entry devices to assist with typing speeds. The data entry clerk will take a source document and transfer it to a digital version either as a Word file or spreadsheet file.

Data Entry Clerk Duties and Responsibilities

Sample job duties and responsibilities:

  • Use office equipment to assist in data entry.
  • Check for incomplete documents and set aside.
  • Provide ongoing data entry work.
  • Check the original source document for incomplete data.
  • Use Microsoft Word and Microsoft Excel to add data.
  • Work closely with an administrative assistant to help with data entry needs.
  • Assist with any data entry task.
  • Assist with administrative duties that fall in line with data entry.
  • Take source documents and begin transferring them to digital formats.

Data Entry Clerk Requirements

Qualified applicants will have the following:

  • High School Diploma or equivalent.
  • Previous experience as a data entry clerk or in a data entry job preferred.
  • Physical ability to be typing for long hours.
  • Strong passion for developing data entry skills.
  • Strong skill for paying close attention to detail.
  • MS Office Word. Communication skills. Fast-typing skills. Excellent knowledge of database systems and computer systems. Ability to time data entry according to words per hour.

Data Entry Clerk Salary

According to the U.S. Bureau of Labor Statistics, a data entry clerk earns $16.74 per hour, on average. Equalling $34,800 in median annual salary.

Data Entry Clerk Skills

Top candidates have one or more of the following skills:

  • Multitasking skills.
  • General computer skills.
  • Typing skills.
  • Word processing skills.
  • Attention to detail skills.
  • Self-motivation skills.
  • Coordination skills.
  • Hand-eye coordination skills.

Related job descriptions

Download the free data entry job description PDF template. And use the sample data entry job description provided to make an efficient job posting for your company. For more information please visit the U.S. Bureau of Labor Statistics.


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Data Entry Job Description Template

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author: patrick algrim
About the author

Patrick Algrim is a Certified Professional Resume Writer (CPRW), NCDA Certified Career Counselor (CCC), and general career expert. Patrick has completed the NACE Coaching Certification Program (CCP). And has been published as a career expert on Forbes, Glassdoor, American Express, Reader's Digest, LiveCareer, Zety, Yahoo, Recruiter.com, SparkHire, SHRM.org, Process.st, FairyGodBoss, HRCI.org, St. Edwards University, NC State University, IBTimes.com, Thrive Global, TMCnet.com, Work It Daily, Workology, Career Guide, MyPerfectResume, College Career Life, The HR Digest, WorkWise, Career Cast, Elite Staffing, Women in HR, All About Careers, Upstart HR, The Street, Monster, The Ladders, Introvert Whisperer, and many more. Find him on LinkedIn.

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