Best Secretary Job Description Sample (+ Free Template Download)
A secretary is an administrative professional who assists management teams and executives with general administrative duties, project management, office management, team management, and more. A secretary is tasked with managing routine detail work for senior executives, managers, or supervisors.
A secretary is sometimes referred to as an executive secretary, medical secretary, administrative assistant, executive assistant, administrative secretary, legal secretary, executive administrative assistant, and administrator depending on the industry and focus of work.
Secretary Job Description Sample
Our senior management team is seeking an experienced secretary to assist with administrative duties and administrative tasks to ensure team and company efficiency. As a secretary, daily activities may change. From handling word processing to checking on office supplies. And from answering telephone calls to ensuring working office equipment. The ideal candidate is adaptable and can take any level of responsibility.
Secretary Duties and Responsibilities
Sample job duties and secretary responsibilities:
- Oversee document filing and organization.
- Work closely with our executive staff.
- Hand out information memos to staff and the team.
- Schedule appointments and handle travel arrangements for executive staff.
- Assist with emails.
- Own the process of scheduling appointments for all management staff.
- Take notes during a meeting and transfer information to a digital document.
- Answer phone calls and assist customers and clients.
- Oversee customer service issues.
- Take manager requests for administrative assistance and complete each task as assigned.
- Control medical records and ensure proper filing of each patient.
Qualified candidates should have the following:
- High School Diploma or equivalent.
- A high degree of communication skills, organizational skills, and computer skills.
- Ability to type 130 words per minute preferred.
- Previous work experience in an administrative role preferred.
- Previous work experience handling secretarial duties preferred.
- Computer literacy, like using Microsoft Office products (Excel, Word, and more).
According to Salary.com, a secretary earns $39,954 per year, on average. With the top percentile earning $49,674 per year, on average. And entry-level workers earning $31,613 per year, on average.
Using a Job Description Template
Follow these instructions to use a job description template:
- Step 1: Replace the job title, job brief, duties and requirements, and optional work environment sections based on the information gathered from the team.
- Step 2: When the job description is finished, add an EEO (Equal Employment Opportunity) statement to the bottom of the job description.
- Step 3: Double-check the job description fits the needs of the team, company, and is approved by the Human Resources department. Proofread the job description. Then post on a job board.
Job Description Format
Follow the format below when writing a job description.
For more information on writing a job description, visit this resource.
Top Job Boards
Consider posting a job description or job advertisement (referred to as a "job ad") on one of the following national job boards:
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