Secretary Job Description Sample
A Secretary is a critical job function for leadership. As leadership becomes busier they rely on their secretaries to help them prioritize their daily focus of work. From helping to ensure they get to each meeting on time. The secretary should ensure that phones are answered and personal tasks are accounted for then taken care of. Secretaries are key part of driving success in the workplace for leadership.
Table Of Contents
Secretary Job Description Sample
A secretary is one of the most vital positions within the working environment. A secretary helps to ensure the process and workflow of all executive work continues and is organized. They help to organize and prioritize tasks for executives so that they can focus on driving forward results for their employees. The day-to-day tasks for a secretary can vary. From answering phones to taking messages. And from handling personal tasks to overseeing resumes. They stand on the front-lines in terms of providing proper direction and assistance for leadership.
Secretary Resume Summary
This is how you might describe your position as a Secretary in a resume summary, executive summary or professional summary:
5+ years as a secretary. Comfortable with Microsoft Office suite. Customer service skills. Typing skills. 60 WPM.
Secretary National Average Salary
National average salary for a Secretary is provided by The U.S. Department of Labor. National averages are a cumulative total average as seen by a non-specific geographic mean average. That means this is the average salary that you might expect to have (regardless of geographic region) when entering into this job function.
National average salary: $9.86/hr - $19.40/hr
Secretary Duties & Responsibilities
- Coordinate general office operations for leadership, including front-desk duties
- Participate in new employee training and hiring tasks
- Coordinate and organize departmental scheduling of meetings
- Coordinate and organize meetings for executive level leadership
- Answer and handle inbound phone calls
- Help to organize inbound leadership requests
- Be able to handle miscellaneous tasks as assigned by teams or departments
- Coordination skills
- Written communication skills
- Confidence skills
- Self-motivation skills
- Independent working skills
- Typing skills
- Learning skills
- High School or GED preferred
- Ability to lift up to 25 pounds
- High ability to show customer service leadership, team leadership and be a friendly face to the internal staff
- Be proficient in all Microsoft Suite software like Excel, Word, and more
- Ability to work with office machines such as fax machines, intercoms, phones, copiers
- Demonstrates a high ability to organize large amounts of information and tasks
- Ability to learn new duties
Additional Secretary Resources
Using This Secretary Job Description Template
In order to use your new secretary job description template, follow the instructions below.
- Step one: Copy and paste all sections into a new Word Document (Job Description Sample, Duties, Skills, and Requirements).
- Step two: Customize your requirements or duties to anything special to your environment. Be sure that you meet with either executive staff members or team members to qualify what requirements need to be met.
- Step three: When posting your job online, be sure to include an average salary range as this can help to prevent applicants who don't meet your criteria. Salary ranges are provided in each template.
- Step four: Before posting your job, be sure to check with your team and ensure all descriptions, duties, and requirements are accurate. This will save you from potential miscommunications during the interview process.
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