Executive Assistant Job Description - Free Template for 2020
Executive Assistants are personal assistants for executive leadership. They are tasked with administrative duties that would otherwise slow down executive leaders from being able to perform. These duties could be scheduling, planning, coordinating, and ensuring time-management has been appropriately budgeted throughout the day.
Job Description Sample
We are seeking an Executive Assistant who can help ensure that one of our executive leaders is able to focus on larger company objectives. As an Executive Assistant, you should feel that no task is too small. From helping with retrieving lunches or coffee. To coordinating travel and ensuring that all upcoming transportation has been accounted for.
Executive Assistant Salary
In the U.S., the average Executive Assistant earns anywhere from $42,000 annually to $78,000 annually. It may vary depending on the executive that the assistant is working with and what industry they are in.
- Adaptability skills
- Note-taking skills
- Comprehension skills
- Active listening skills
- Scheduling skills
- Planning skills
- Adaptability skills
- Direction taking skills
Executive Assistant Responsibilities
Below are examples of the job duties or general responsibility for an executive assistant job:
- Assist the executive with all administrative duties like scheduling, planning, coordination, and transportation.
- Assist the executive with all personal matters like planning breakfast, lunches, and dinners.
- Assist in note-taking and board member meetings that may have impactful minutes taken from them.
- Coordinate team members, executive leaders, and respond to emails.
- Groom schedules and ensure that the executives schedule is planned effectively.
- Any other duties or responsibilities that may arise as the executive leader evolves the business needs.
- Ability to assist with travel arrangements.
- Ability to help with scheduling meetings.
- Ability to pull and provide expense reports.
- Ability to manage general reports.
- Ability to help with word processing.
- Ability to help manage and oragnize business documents.
- Ability to serve the vice president as well as the CEO.
- Take on administrative tasks as necessary.
- Takes notes during each meeting.
- Always be demonstrating high quality communication and communication skills.
- Assist with project management.
- Speak with staff members about special projects.
- Assist with general organization of the day and week.
- Hand out memos to employees.
- Always be achieving greatness in the exeuctive assistant role.
Executive Assistant Requirements
A qualified candidate should have one or more of the following:
- High school diploma or equivalent.
- Previous operations, administrative experience, or executive secretary experience is preferred.
- Comprehension of what's required on behalf of a business leader.
- Knowledge of Microsoft Office, Google Docs, Google Spreadsheets, and other digital tools.
- Having mastery in Microsoft Office Suite is a strong plus.
- Ability to serve senior management.
- Ideal candidate can support all senior executive levels
- Ability to be a personal assistant as well as an executive assistant
- Ability to help with general assistant responsibilities
Executive Assistant FAQ's
Common questions by those hiring executive assistants
How should I determine our executive assistant duties?
Meet with the senior level executives and determine what their needs are. Then compose those into actionable insights for the job description.
What job boards are good for executive assistant roles?
Indeed.com is a great place to post this type of a role.
How should we determine our executive assistant responsibilities?
Meet with the executive staff and find which functions might be able to help save them time. From there, compose that into actionable insights for the job posting and job description.
Is this a good senior executive assistant job description?
It certainly can be. You may want to customize the job description further to make the role more suitable to an executive assistant position.
Where can I find more assistant job description templates?
We have many job description templates in our database.
Is this a good job description for an administrative assistant?
No, you should use the administrative assistant job description separately.
Is this a good job description for administrative support?
No, you should use the administrative support job description separately.
Is this a good job description for executive secretaries?
It certainly can be a good job description template for executive secretaries. It requires you to customize the duties and the requirements according to your needs.
How should we determine salary?
You can find average salary information from PayScale.
Using Your Template
Follow these instructions to use your new job description template
- Step one: Fill out all details in your job description template using the provided sample on this page.
- Step two: Customize your requirements or duties to anything special to your workplace. Be sure to speak with team members and managers to gauge what's required of the position.
- Step three: When the census of the team has agreed on the description of the work, add in a Equal Employment Opportunity statement to the bottom of your job description.
- Step four: Check with your legal department, management team, and other team members to ensure the job description looks correct before creating a job advertisement. Choose a job board that's specific to your needs.
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