Office Assistant Job Description Sample - Free Template for 2020
An office assistant is a professional who oversees the operations of a workplace and office environment. This professional handles the administrative duties, office supply duties, office administration, office vendor duties, and culture duties.
An office assistant may handle anything from the work experience of the office to working closely with the front receptionist, to filing paperwork, handling clerical duties, fixing office equipment, restocking office supplies, and more. This job is considered a dynamic position based on the work environment and business type. As an assistant, you may work closely with executives, secretaries, legal secretaries, executive secretaries, office clerk, medical secretaries, a virtual assistant, an executive assistant, an office manager, and a general office clerk.
Office Assistant Job Description Sample
Below is a job description sample for the office assistant role:
Our company is seeking a professional to oversee the operations of our office. This professional is comfortable on the job and has previous experience hosting a well-operating work environment. Our office assistant may oversee the position as a secretary while still maintaining the needs of the office; like restocking office supplies, snacks, and ensuring the hygiene of the office by working closely with commercial vendors who provide maintenance services. The ideal candidate is someone who has an administrative background and is comfortable performing administrative tasks (like the scheduling of appointments) as well as managing clerical tasks of executives. Job seekers who apply for this position should have performed similar administrative job duties as well as experience working with an employer to ensure the office staff has a safe and healthy working environment.
Office Assistant Duties and Responsibilities
The office assistant job requires the ability to perform these duties and responsibilities:
- Handle administrative tasks such as word processing, appointment scheduling, office supply restocking, vendor relationship management, and other tasks that pertain to the general operational needs of an office.
- Display strong organizational skills at all times by showing staff what a well-operating work environment looks like. It should be clean, organized, and ready for daily labor.
- Work closely with commercial vendors to ensure office snacks, lunches, cleaning, and other office needs are scheduled, paid for, and accounted for with the accounting clerk.
- Never see a job too small or a job too large, from scheduling appointments to helping executive staff members oversee the office culture.
- Provide consistent administrative support to staff and executive staff.
Office Assistant Requirements
Qualified candidates should have the following background and employment history:
- High School Diploma or equivalent.
- Previous employment working in an administrative role. Previous experience as an administrative assistant, performing administrative assistant duties is acceptable.
- Previous experience in an office assistant position is preferred.
- Strong organizational skills and adaptability skills.
Using a Job Description Template
Follow these instructions to use a job description template
- Step 1: Replace the job duties and requirements based on information gathered from the team.
- Step 2: When the job description is finished, add an EEO (Equal Employment Opportunity) statement to the bottom of the job description.
- Step 3: Double check the job description fits the needs of the team, company, and is approved by the Human Resources department. Then post on a job board.
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